[council] Strategic Planning Session 2019

[Ayden Férdeline]

Thanks very much Heather, that sounds a sensible path forward.

The travel report outlining the cost of our Strategic Planning Session in January is [here](https://community.icann.org/display/trvlconstit/ICANN+Face-to+Face+Meeting?preview=/71603563/84224328/2018-02-01%20-%20GNSO%20NCPH%20-%20LAX.pdf). As we can see, the cost was largely down to flights; comparatively, hotel expenses were very minimal (and the per diem for each traveller even smaller than I had realised). Given this, it really is a pity that $5,000 could not be found to keep our session at three days long.

I appreciate that most requests for community support were scaled back, but they were scaled back to meet an artificially small Additional Budgetary Request envelope (0.002% of the overall budget), an amount that was set and limited by ICANN staff (personnel costs are 59% of the overall budget). The community had developed these requests in a bottom-up manner based upon demonstrated need.

Best wishes,

Ayden

‐‐‐‐‐‐‐ Original Message ‐‐‐‐‐‐‐
On 31 May 2018 8:30 AM, Heather Forrest <haforrestesq at gmail.com> wrote:

> Dear Council colleagues,
>
> I write with some welcome good news, for the GNSO generally and next year's GNSO Council in particular.
>
> I have just received notice that our Additional Budget Request for holding a Strategic Planning Session in 2019 has been approved. You may recall that the request built in flexibility as to a 2 or 3 day schedule, in view of the FY19 budget and the 2018 SPS schedule (taking into account that the day we had on Bylaws review was a one-off). From our request, I understand that ICANN org has recommended that the Board approve a full 2-day face-to-face meeting of the Council, to be held separately from an ICANN Public Meeting. I also understand that the ABR process was highly competitive, with 55 applications received, and that most requests were scaled back to some degree. I personally believe we've done well here to get the 2 full days, and I'm confident that the next Council leadership team and Council can make good use of this to continue the professionalisation and learning process.
>
> We have too much on our collective plates right now to begin planning, but I would suggest that Rafik, Donna and I give some preliminary thought to the logistics as our term ends, to hand over to the 2018-19 Council when it is seated in Barcelona.
>
> Best wishes,
>
> Heather
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