[council] Final Proposed Agenda Extraordinary GNSO Council Meeting - 16 July 2020 at 21:30 UTC

[Nathalie Peregrine]

** with updated version of ADR document**

Dear all,

Please find below the final proposed agenda for the Extraordinary GNSO Council Meeting on 16 July 2020 at 21:30 UTC.
Final GNSO Council Agenda 16 July 2020

Please note that all documents referenced in the agenda have been gathered on a Wiki page for convenience and easier access: https://community.icann.org/x/wQFcC

This agenda was established according to the GNSO Operating Procedures<https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-24oct19-en.pdf> v3.5, updated on 24 October 2019

For convenience:
·         An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda.
·         An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda.

GNSO Council meeting held at 21:30 UTC

Coordinated Universal Time: 21:30 UTC: https://tinyurl.com/y8bsytsn

14:30 Los Angeles; 17:30 Washington DC; 22:30 London; (Friday) 02:30 Islamabad; (Friday) 06:30 Tokyo; (Friday) 07:30 Melbourne

GNSO Council Meeting Webinar Room

https://icann.zoom.us/j/93550711342?pwd=ZXFnQ3lWVUIvTExKYk0vZDZ3QklYZz09

Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call.

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Item 1: Administrative Matters (10 mins)

1.1 - Roll Call

1.2 - Updates to Statements of Interest

1.3 - Review / Amend Agenda

Item 2: COUNCIL DISCUSSION – GNSO Work Prioritization - Council Work Plan and Program Management(100 minutes)

After the GNSO Council’s Strategic Planning Session in January 2020, the Council acknowledged that there are limited resources available for policy development activities and related work. This resource limitation means that the GNSO Council must efficiently complete its current work, but also prioritize the new work waiting in its pipeline. At the Strategic Planning Session, Councilors participated in an informal and non-binding ranking survey, which was used as a “sense of the room.” This informational survey result was shared with Councilors to then share with their respective Stakeholder Groups and Constituencies, to gain a better sense of the various groups’ top priorities. The Council touched on this topic briefly during the February Council meeting and again during its March meeting.

Council leadership and staff developed a draft work plan<https://gnso.icann.org/sites/default/files/file/field-file-attach/draft-framework-council-work-plan-14apr20-en.pdf> for the Council’s consideration. Previously, the focus was on prioritization of the GNSO’s work, which implies that the work should be ranked in order of priority. However, Council leadership determined that it might be more practical to think of this exercise more simply as establishing a work plan, which does still consider the urgency of the work, but also looks at each element of work in a more granular fashion and identifies potential dependencies. What this allows the Council to do is to potentially carve out pieces of work from a project that might be initiated in the near-term, some of which may then serve as the preparatory/informational basis for Council next steps. The Council discussed this approach during several Council meetings, where there was apparent support for the approach, and solicited feedback from Councilors and their respective SG/Cs. Considering that input, Council leadership and staff have worked to prepare comprehensive program management tools to help identify and support the Council’s catalogue of work in an ongoing fashion.

Council leadership and staff pre-recorded a demonstration<https://urldefense.com/v3/__https:/icann.zoom.us/rec/share/9PUlJZX79FlLXIWOz3z4d4hxNdzAX6a82iEZqaVemh7MQt0y4ptxqEaDp-1nPJYH?startTime=1594332382000__;!!PtGJab4!ugdybTSyKFGxjATAO7wIuSB0cMPeu-M9K7MbYeyqgaq_9WttgWp4Sc3mwPTSEYOTC1DPuAQ$> of how the new Program Managemen<https://gnso.icann.org/sites/default/files/file/field-file-attach/program-management-tool-10jul20-en.pdf>t and Action Decision Radar<https://gnso.icann.org/sites/default/files/file/field-file-attach/program-management-adr-16jul20-en.pdf> (ADR) tools work, in preparation for this Extraordinary meeting. Councilors, having listened to the recording prior to this meeting, will come prepared to discuss the tools generally, but more importantly, the ADR specifically and the work that it suggests needs to be addressed in the coming months.

Here, the Council will have a comprehensive discussion about the new tools and suggested list of work to address.

2.1 – Introduction of topic (Council leadership)

2.2 – Council discussion

2.3 – Next steps



Item 3: ANY OTHER BUSINESS (10 minutes)



_______________________________

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11, Section 11.3(i))

See https://www.icann.org/resources/pages/governance/bylaws-en/#article11.

Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating Procedures, Section 4.4)

See https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-30jan18-en.pdf

References for Coordinated Universal Time of 21:30 UTC

Local time between October and March Winter in the NORTHERN hemisphere

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California, USA (PDT) UTC-7 14:30

San José, Costa Rica (CST) UTC-6 15:30

New York/Washington DC, USA (EDT) UTC-4 17:30

Buenos Aires, Argentina (ART) UTC-3 18:30

Rio de Janeiro, Brazil (BRST) UTC-3 18:30

London, United Kingdom (GMT) UTC+1 22:30

Kinshasa, Democratic Republic of Congo (WAT) UTC+1 22:30

Paris, France (CEST) UTC+2 23:30

Islamabad, Pakistan (PKT) (+1 day) UTC+5 02:30

Singapore (SGT) (+1 day) UTC+8  05:30

Tokyo, Japan (JST) (+1 day) UTC+9 06:30

Melbourne, Australia (AEST) (+1 day) UTC+10 07:30

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DST starts/ends on Sunday 25 of October 2020, 2:00 or 3:00 local time (with exceptions) for EU countries and on Sunday 01 of November 2020 for the US.

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For other places see http://www.timeanddate.com<http://www.timeanddate.com/> and https://tinyurl.com/y8bsytsn


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