[council] Potential Communication Error for ePDP IDN Working Group

[Jeff Neuman]

Thanks Arial. Ok, I found the last line of page 5 where it states that “anyone that wishes to sign up as a participant should contact……”  The call for identifying members is in bold and underlined on page 1.  Some of the leaders of the groups that I belong to may not have made it that far in the letter, or may have just paid attention to the bold underlined potion, and that could be the basis for the miscommunication.

It wouldn’t hurt for us all to make sure their groups understand that this is an Open plus representative model which means that anyone can participate.  And that if they are appointed as a “Member” their obligation is to represent the interests of their group and not their own.  Yes, I know that technically that is all in the 5 page letter, but these are easily missed details.

Announcing this at the community session is a good idea and potentially having our Council Leadership mentioning it at the Open Council Meeting could go a long way as well.

Thanks again,

Jeff



[cid:image002.png at 01D75949.CA3A44E0]
Jeffrey J. Neuman
Founder & CEO
JJN Solutions, LLC
p: +1.202.549.5079
E: jeff at jjnsolutions.com<mailto:jeff at jjnsolutions.com>
http://jjnsolutions.com


From: Ariel Liang <ariel.liang at icann.org>
Sent: Friday, June 4, 2021 1:35 PM
To: Jeff Neuman <jeff at jjnsolutions.com>; council at gnso.icann.org
Subject: Re: [council] Potential Communication Error for ePDP IDN Working Group

Hello Jeff,

The call for volunteer message sent to the leaders of ICANN structures is intended to highlight the membership category of the IDNs EPDP, as there is a specific deadline and requirements with regard to the membership appointment. However, the message does contain details about the “participant” category and method for anyone who wishes to sign up as a participant (i.e., contact GNSO Secretariat Team).

In addition, an announcement has already been published on ICANN.org to encourage broader community participation in the IDNs EPDP as “participants” and “observers”. It has also been promoted on ICANN’s social media accounts. You may see the announcement here: https://www.icann.org/en/announcements/details/participate-or-observe-expedited-policy-development-process-on-idns-3-6-2021-en

Furthermore, the community wide Leadership Digest is also promoting the participation methods in the IDNs EPDP as participants and observers. Please see attached the edition just distributed yesterday. Reminder on this will be included in future editions of the Leadership Digest.

Lastly, the community outreach session during ICANN71 on IDNs EPDP (Monday, 14 June at 14:30-15:30 UTC) will explain the team composition and the various participation methods.

We hope these communications channels are sufficient to promote the wider community participation in the IDNs EPDP.

Best Regards,
Ariel

From: council <council-bounces at gnso.icann.org<mailto:council-bounces at gnso.icann.org>> on behalf of Jeff Neuman via council <council at gnso.icann.org<mailto:council at gnso.icann.org>>
Reply-To: Jeff Neuman <jeff at jjnsolutions.com<mailto:jeff at jjnsolutions.com>>
Date: Friday, June 4, 2021 at 12:59 PM
To: "council at gnso.icann.org<mailto:council at gnso.icann.org>" <council at gnso.icann.org<mailto:council at gnso.icann.org>>
Subject: [council] Potential Communication Error for ePDP IDN Working Group

All,

I was crafting a note to send to the GAC about participation in the IDN ePDP when I noticed that the calls for participation (and the Charter itself) is very confusing. The Working Group is supposed to be a Hybrid Model Working Group (NOT representative) open to anyone.  The only limitation was that there was expected to a certain number of “Members” that could be called on for Consensus Calls.  But there could be a potentially unlimited number of “Participants”.

The message sent out to the Cs/SGs/SOs/ACs while technically correct in asking for up to 3 Members, does not state anywhere that the leaders should let their groups know that anyone can participate as a Participant (which would not be considered in the up to 3 category).  It would be great if we could let send a modified message out to the leaders reminding them that the Working Group is open to anyone that wants to participate.

Sincerely,

Jeff

[cid:image003.png at 01D75949.CA3A44E0]
Jeffrey J. Neuman
Founder & CEO
JJN Solutions, LLC
p: +1.202.549.5079
E: jeff at jjnsolutions.com<mailto:jeff at jjnsolutions.com>
http://jjnsolutions.com


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