[council] Proposed Agenda | GNSO Council Meeting | Wednesday, 14 June 2023 at 13:45 local time (17:45 UTC)

Julie Bisland julie.bisland at icann.org
Sun Jun 4 20:26:23 UTC 2023

Dear all,

Please find below the final proposed agenda for the GNSO Council Meeting taking place on Wednesday, 14 June 2023 at 13:45 local time (17:45 UTC) for 1 hour 45 minutes. This has been posted on the agenda wiki page<https://community.icann.org/x/zIBXDg>.

Please note that all documents referenced in the agenda have been gathered on a Wiki page for convenience and easier access: https://community.icann.org/x/w4BXDg.
This agenda was established according to the GNSO Operating Procedures<https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-24oct19-en.pdf> v3.5, updated on 24 October 2019.
For convenience:

  *   An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda.
  *   An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda.

GNSO Council meeting on Wednesday, 14 June 2023 at 13:45 local time (17:45 UTC): https://tinyurl.com/ycxmucj5.
10:45 Los Angeles; 13:45 Washington DC; 18:45 London; 19:45 Paris; 20:45 Moscow; (Thursday) 03:45 Melbourne

GNSO Council Meeting Remote Participation: [Published 24 hours prior to meeting]
Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call.
Item 1: Administrative Matters (5 minutes)
1.1 - Roll Call
1.2 - Updates to Statements of Interest
1.3 - Review / Amend Agenda
1.4 - Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures:
Minutes<https://gnso.icann.org/sites/default/files/policy/2023/minutes/minutes-gnso-council-04may23-en.pdf> of the GNSO Extraordinary Council meeting on 04 May were posted on 22 May 2023.
Minutes of the GNSO Council meeting on 25 May 2023 were posted on 09 June 2023
Minutes of the GNSO Extraordinary Council meeting on 05 June will be posted within 20 days

Item 2: Opening Remarks / Review of Projects & Action List (0 minutes)
2.1 - Review focus areas and provide updates on specific key themes / topics, to include review of Projects List<https://gnso.icann.org/en/council/project> and Action Item List. <https://community.icann.org/x/RgZlAg>

Item 3: Consent Agenda (5 minutes)

  *   Motion to Commemorate Pam Little

Item 4: COUNCIL DISCUSSION - Non-Objection of SubPro Timelines (20 minutes)
At ICANN76, the Board resolved<https://www.icann.org/en/board-activities-and-meetings/materials/approved-resolutions-regular-meeting-of-the-icann-board-16-03-2023-en#section2.a> to adopt the majority of the recommendations from the Final Report of the New gTLD Subsequent Procedures PDP. The Board also resolved that the Outputs in Section B of the Scorecard<https://www.icann.org/en/system/files/files/scorecard-subpro-pdp-board-action-16mar23-en.pdf> be designated as pending.
Further, the Board resolved that several deliverables be completed by the last day of the ICANN77 Public Meeting (15 June 2023):

  1.  A plan and timeline as agreed upon by the ICANN Board and the GNSO Council for consideration and resolution of all Outputs contained in Section B of the Scorecard;
  2.  A working methodology and IRT work plan and timeline as agreed upon by ICANN org and the GNSO Council;
  3.  A GNSO Council project plan and timeline for policy work, or an alternate path, on how to handle closed generics for the next round of new gTLDs; and
  4.  A project plan from the GNSO Internationalized Domain Names (IDNs) Expedited Policy Development Process (EPDP) Working Group (WG) identifying all charter questions that will impact the next Applicant Guidebook, along with considerations to ensure a consistent solution on IDN Variant TLDs with the ccPDP4 on IDN ccTLDs (in accordance with prior Board Resolution 2019.03.14.09), and a timeline by when the IDNs EPDP WG will deliver relevant recommendations to the GNSO Council.
For item 2, the GNSO Council agreed upon a methodology (Open + Representative) at ICANN76 which effectively completed that item from a Council perspective. However, for items 1, 3, and 4, the Council has diligently worked on the each of the items, in conjunction with the respective teams as necessary (e.g., the IDNs EPDP leadership team).
During the Council’s Extraordinary Meeting on 5 June, the Council had an initial discussion on all of the work plans and timelines. The work plans and timelines will have been further discussed during the Council’s pre-ICANN77 sessions on 11 June, which will likely have been supplemented by Board input on how to resolve the pending recommendations.
Here, the Council will acknowledge the three work plans and timelines (i.e., for the pending recommendations, IDNs EPDP Phase 2, and closed generics EPDP) and agree to their submission to the ICANN Board.

4.1 – Introduction of topic (Sebastien Ducos, Council Chair)
4.2 – Council discussion
4.3 – Next steps

In February 2022, the GNSO Council formed a small team<https://community.icann.org/pages/viewpage.action?pageId=228786793> of interested Council members to consider what policy efforts, if any, the GNSO Council should consider undertaking to support the efforts already underway in the different parts of the community to tackle DNS abuse.
On 7 October 2022, the DNS Abuse Small Team transmitted its Report<https://gnso.icann.org/sites/default/files/policy/2022/correspondence/dns-abuse-small-team-to-gnso-council-07oct22-en.pdf> to the GNSO Council. Recommendation #2 from the Report recommended the GNSO Council to request, et.al<http://et.al/>., the Registrar Stakeholder Group “to further the role that bulk registrations play in DNS Abuse as well as measures that Registrars may have already put in place to address this vector. Based on the feedback received, the GNSO Council will consider whether further action on bulk registrations is deemed necessary.”
The DNS Abuse Small Team received input from the following groups:

  *   Contractual Compliance, ICANN Org<https://gnso.icann.org/sites/default/files/policy/2023/correspondence/hedlund-to-ducos-22feb23-en.pdf>
  *   DNS Abuse Institute<https://gnso.icann.org/sites/default/files/policy/2023/correspondence/bunton-to-ducos-27feb23-en.pdf>
  *   gTLD Registries Stakeholder Group<https://gnso.icann.org/sites/default/files/policy/2023/correspondence/woods-to-ducos-03mar23-en.pdf>
  *   Registrar Stakeholder Group<https://gnso.icann.org/sites/default/files/policy/2023/correspondence/heineman-to-ducos-13mar23-en.pdf>
Upon reviewing the feedback, the DNS Abuse Small Team preliminarily concluded that there is not enough information available for bulk registrations to be the subject of further policy work at this time. Here, the Council will receive an update from the DNS Abuse small team.

5.1 - Introduction of topic (Greg DiBiase, Council Vice-Chair)
5.2 - Council Discussion
5.3 - Next Steps

Item 6: COUNCIL DISCUSSION - Consideration of Accuracy Scoping Team recommendations in light of 6 month timeline originally established (factoring in April meeting discussion and input received from ICANN org) (15 minutes)
The Registration Data Accuracy (RDA) Scoping Team was initiated by the GNSO Council in July 2021 per the formation instructions<https://gnso.icann.org/sites/default/files/file/field-file-attach/registration-data-accuracy-scoping-team-formation-instructions-09jul21-en.pdf>. The Scoping Team was tasked with considering a number of accuracy-related factors including the current enforcement, reporting, measurement, and overall effectiveness of accuracy-related efforts.
The Scoping Team completed Assignment #1 (enforcement and reporting) and Assignment #2 (measurement of accuracy) and submitted its write up<https://mm.icann.org/pipermail/council/2022-September/025950.html> to the Council on 5 September 2022. In the write up, the group suggested moving forward with two proposals that would not require access to registration data, namely a registrar survey (recommendation #1) and a possible registrar audit (recommendation #2) that may help further inform the team’s work on assignment #3 (effectiveness) and #4 (impact & improvements), while it awaits the outcome of the outreach to the European Data Protection Board (EDPB) by ICANN org in relation to proposals that would require access to registration data (recommendation #3).
During its November meeting, the Council adopted<https://gnso.icann.org/sites/default/files/policy/2022/minutes/minutes-gnso-council-17nov22-en.pdf> recommendation #3 of the Scoping Team’s write up, which recommended (i) pausing the work in relation to proposals that require access to registration data, (ii) encouraging ICANN org to proceed with their outreach to the EDPB as well as the Data Protection Impact Assessment in connection with the scenario(s) in which the request and processing of registration data takes place as a matter of urgency, and (iii) requesting that ICANN org and Contracted Parties finalize the negotiations on the Data Processing Agreement (DPA) as soon as practicable as the absence of a completed DPA may act as a roadblock for policy work before Council. In response to the Council’s requests<https://www.icann.org/en/system/files/correspondence/ducos-to-gutterman-01dec22-en.pdf>, ICANN org provided the following written update<https://www.icann.org/en/system/files/correspondence/gutterman-to-ducos-14mar23-en.pdf> to the GNSO Council on 14 March 2023.
ICANN org provided a verbal update to the Council during the 20 April meeting<https://icann.zoom.us/rec/play/gx322OsdypGMHjYVMzr4WbdyyeM7CPWvNzzrBJpx-NPgYwDU_bszZ1uLFbVNs8ZsRhL2jmmxdfXGEWQg.LhtmWK3BbZLEN56w?canPlayFromShare=true&from=share_recording_detail&startTime=1682024532000&componentName=rec-play&originRequestUrl=https%3A%2F%2Ficann.zoom.us%2Frec%2Fshare%2FtTb9QnBfU92aXXAmz40TRnohHHBjddrQq5N-dSwUXq1W-A_sWeIZe1s3w6rgiqrb.SxCMl9dj0eL6k9GN%3FstartTime%3D1682024532000>. Six months has now passed from the Council’s initial deferral of the Scoping Team’s recommendations 1 and 2.
Here, the Council will consider whether a further six month deferral is appropriate or if other next steps are timely e.g., the consideration of the Scoping Team’s recommendations 1 and 2.
6.1 – Introduction of Topic (Sebastien Ducos, Council Chair)
6.2 – Council discussion
6.3 - Next Steps

Item 7: GNSO TOWN HALL (30 minutes)
To encourage GNSO community engagement with the GNSO Council, the GNSO Council is inviting the community to engage directly with the GNSO Council during the ICANN77 meeting. The objective is to have an open and frank discussion with the GNSO Community during which any topics or questions can be raised.
One particular topic that the Council would like to draw your attention to is the recent trend of attrition in GNSO Working Group participation - a topic discussed during the recent GNSO Policy Webinar. The Council is interested to hear from the community on how it can best address this trend. Additional topic prompts will be included closer to the session.
Here, the Council invites members of the community to come forward with suggestions and feedback for the Council.

7.1 - Introduction of Topic (Sebastien Ducos, GNSO Council Chair)
7.2 - Council Discussion
7.3 - Next Steps

Item 8: ANY OTHER BUSINESS (15 minutes)
8.1 ccNSO & GAC Liaison updates (Desiree, ccNSO liaison to the GNSO Council; Jeff Neuman, GAC liaison to the GNSO Council)
8.2 ICANN Travel Updates (Terri Agnew)
8.3 Group Photo

Thank you.

Kind regards,

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