[council] SPS Action Item #2: Small Team Transparency Guidance

[Steve Chan]

Dear Councilors,

In respect of action item below from the Strategic Planning Session:

“Proposed action item #2: Review current small team practices to determine if there is further transparency that can be introduced in the small team activities without changing the nature of these small teams and/or creating additional burdens for staff and/or small team members. One specific suggestion was to publicly archive small team email lists, like the Council mailing list”

Staff has worked with Council leadership to prepare a draft guidance document for small teams, to try and document transparency elements. As that guidance was being developed, we believed that it may also be helpful to provide overall guidance and set expectations for small teams more broadly, not just for transparency requirements. Please find the draft GNSO Council Small Team Guidance document here: https://docs.google.com/document/d/1DqlivLabWSnYnoP76UnS-BXf_7wYYvoGUhc7FNoDsP8/edit. Please see the “Documentation of the Work” section at the end of the document if you are specifically interested in the transparency elements.

As an example of the new transparency elements in action, please see the updated Wiki page design for the small team that reviewed the SubPro ODA: https://community.icann.org/display/gnsocouncilmeetings/Completed-SubPro+ODA+Review+Team#Headings-551273447. You will see tabs that allow for the capture of at least Membership, Documents, and Meeting Recordings (where applicable).

We appreciate your input on both the guidance document and the revisions to the Wiki page.

Best,
Steve




Steven Chan

Senior Director, Policy Development Support & GNSO Relations

Internet Corporation for Assigned Names and Numbers (ICANN)
12025 Waterfront Drive, Suite 300
Los Angeles, CA 90094-2536


Email: steve.chan at icann.org<mailto:steve.chan at icann.org>
Skype: steve.chan55
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