[council] SPS Action Item #2: Small Team Transparency Guidance

[Justine Chew]

Thanks for this, Steve.

I was going to ask if this effort to promote/preserve transparency of
Council small team activities would extend retrospectively to all past
small teams (to the extent possible since some of the calls may not have
been recorded) but I see that staff have already included those details
starting from 2020, in the Wiki page. This is fantastic, thank you, staff!

Kind regards,
Justine



On Sat, 4 Mar 2023 at 08:10, Steve Chan via council <council at gnso.icann.org>
wrote:

> Dear Councilors,
>
>
>
> In respect of action item below from the Strategic Planning Session:
>
>
>
> “Proposed action item #2: Review current small team practices to determine
> if there is further transparency that can be introduced in the small team
> activities without changing the nature of these small teams and/or creating
> additional burdens for staff and/or small team members. One specific
> suggestion was to publicly archive small team email lists, like the Council
> mailing list”
>
>
>
> Staff has worked with Council leadership to prepare a draft guidance
> document for small teams, to try and document transparency elements. As
> that guidance was being developed, we believed that it may also be helpful
> to provide overall guidance and set expectations for small teams more
> broadly, not just for transparency requirements. Please find the draft GNSO
> Council Small Team Guidance document here:
> https://docs.google.com/document/d/1DqlivLabWSnYnoP76UnS-BXf_7wYYvoGUhc7FNoDsP8/edit.
> Please see the “Documentation of the Work” section at the end of the
> document if you are specifically interested in the transparency elements.
>
>
>
> As an example of the new transparency elements in action, please see the
> updated Wiki page design for the small team that reviewed the SubPro ODA:
> https://community.icann.org/display/gnsocouncilmeetings/Completed-SubPro+ODA+Review+Team#Headings-551273447.
> You will see tabs that allow for the capture of at least Membership,
> Documents, and Meeting Recordings (where applicable).
>
>
>
> We appreciate your input on both the guidance document and the revisions
> to the Wiki page.
>
>
>
> Best,
>
> Steve
>
>
>
>
>
>
>
>
>
> *Steven Chan*
>
> Senior Director, Policy Development Support & GNSO Relations
>
>
>
> Internet Corporation for Assigned Names and Numbers (ICANN)
>
> 12025 Waterfront Drive, Suite 300
>
> Los Angeles, CA 90094-2536
>
>
>
> Email: steve.chan at icann.org
>
> Skype: steve.chan55
>
> Mobile: +1.310.339.4410
>
>
>
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