[council] Action Items | GNSO Council meeting 06 March 2024 and GNSO Council Wrap-Up meeting 07 March 2024

Mon Mar 18 17:39:40 UTC 2024

Hi Anne,

I had intended for my proposed third bullet to deal with an Assignment Form
when it first goes to the small team, hence early confirmation by the small
team would assist to avoid any disagreements on it down the line. I had
also assumed that the Assignment Form would have had Council approval or
confirmation before hand although that's silent in the current draft.

If you want to incorporate your point, then I'd suggest amending the first
bullet such that the 3 bullets read as,

   - All small teams will usually be* are generally governed* by an
   Assignment Form* approved by Council*, which essentially* transparently
   outlines the small team’s remit and effectively* operates as a “charter”
   for the small team’s activities.   The Assignment Form must *will*
   include the assignment (i.e., scope of work), expected timing, and
   anticipated deliverables. If there is no Assignment Form, the small team
   should still identify and be governed by these elements.
   - The Assignment Form *will, where relevant*, should also include
   background information, supporting documentation, and *the* anticipated
   next steps. See an example of an assignment form here:

   https://community.icann.org/pages/viewpage.action?pageId=228786793#Headings--1347456360
   .
   -
   - *The Assignment Form, where relevant, must be confirmed early on in
   the duration of the small team by the small team that it governs. Where
   relevant, any changes thereafter contemplated to the Assignment Form must
   be considered and agreed to by the full Council. *

Kind regards,
Justine

On Mon, 18 Mar 2024 at 22:46, Anne ICANN <anneicanngnso at gmail.com> wrote:

> Thanks Justine.  I support your change.  Wondering whether there should be
> a "by Council" after the word "confirmed"?
>
> Anne
>
> Anne Aikman-Scalese
> GNSO Councilor
> NomCom Non-Voting 2022-2024
> anneicanngnso at gmail.com
>
>
> On Thu, Mar 14, 2024 at 10:11 PM Justine Chew via council <
> council at gnso.icann.org> wrote:
>
>> All, with regards to 9.2 - Updated Small Team Guidelines, I would like to
>> suggest that we add a third bullet under 'Scope, Timeline, and expected
>> Outputs' as follows:
>>
>>    - The Assignment Form, where relevant, must be confirmed early on in
>>    the duration of the small team by the small team that it governs. Where
>>    relevant, any changes thereafter contemplated to the Assignment Form must
>>    be considered and agreed to by the full Council.
>>
>>
>> ( I would have attempted to add this in redline but the relevant document
>> was shared in pdf format and not by way of googledoc )
>>
>> Kind regards,
>> Justine
>>
>> On Thu, 14 Mar 2024 at 04:38, Terri Agnew via council <
>> council at gnso.icann.org> wrote:
>>
>>> Dear Councilors,
>>>
>>>
>>>
>>> Please find the action items, *as stated during the meeting*, below
>>> arising from the GNSO Council meeting held on Wednesday, 06 March 2024
>>> and the GNSO Council Wrap-up held on Thursday, 07 March 2024. Please
>>> refer to the Action Item page
>>> <https://community.icann.org/display/gnsocouncilmeetings/Action+Items> for
>>> updates on item completion progress.
>>>
>>>
>>>
>>> Please take note of the action items coming out of the Council meeting
>>> and the proposed timing for delivering on these actions.
>>>
>>> Please refer to this page for the recent status updates on the Action
>>> items.
>>>
>>>
>>>
>>> Please note that actions for all councilors are highlighted below.
>>>
>>>
>>>
>>> GNSO Council meeting on 06 March 2024
>>>
>>> Item 3: Consent Agenda
>>>
>>> Motion to Adopt the Communications Small Team Final Report
>>>
>>> *Action Items: On behalf of the GNSO Council, the GNSO Secretariat
>>> notifies the Communications Small Team that the GNSO Council accepts the
>>> recommendations as outlined in the Final Report, requests that the
>>> leadership of the small team works with Council leadership on developing
>>> the respective communications as foreseen under recommendations 6.2.1 and
>>> 6.2.2, and thanks the small team for its efforts as well as the ICANN org
>>> communications function for their contributions. *
>>>
>>>
>>>
>>> Item 4: COUNCIL DISCUSSION - Reaction to Program Management Tools
>>> Discussion
>>>
>>> *Action Items:*
>>>
>>>    1. *Outcome: GNSO Council agreed to review the Program Management
>>>    Tools at least twice a year. Staff to ensure that the second review of the
>>>    year takes place at the AGM.*
>>>    2. *Leadership and staff to provide a summary by 08 April of the
>>>    outcomes and action items from the discussion at the ICANN79 GNSO Council
>>>    working session.*
>>>
>>>
>>>
>>> Item 5: COUNCIL DISCUSSION - Council Engagement with PDP Working Group
>>> Chairs (15 minutes)
>>>
>>> *Action Items: GNSO Support Staff to organize a pre-ICANN80 dedicated
>>> GNSO Council webinar, similar to pre-ICANN79 webinar, where Councilors are
>>> invited to engage directly with PDP WG Chairs. Note: as discussed during
>>> the Council meeting, Councilors have other avenues to engage with PDP WG
>>> Chairs if the need arises, including through the appointed Council liaisons
>>> to the WGs.  *
>>>
>>>
>>>
>>> Item 7: COUNCIL DISCUSSION - Response to Update from ICANN org
>>> Implementation Update and interaction with ICANN Board (25 minutes)
>>>
>>> *Action Items: IGOs/INGOs: GNSO Council leadership to continue to ask
>>> ICANN org for a timeline until it is delivered.*
>>>
>>>
>>>
>>> Item 8: Selection and Timeline of Next GNSO Liaison to the Governmental
>>> Advisory Committee (10 minutes)
>>>
>>> *Action Items: GNSO Councilors to review the GAC Liaison role at: *
>>> *https://docs.google.com/document/d/1jYOMd0RIYPqo7EHjLEXgw78AxjRx693sO30sXI1VCsU/edit?usp=sharing*
>>> <https://docs.google.com/document/d/1jYOMd0RIYPqo7EHjLEXgw78AxjRx693sO30sXI1VCsU/edit?usp=sharing>*
>>> and be prepared to finalize it at the Council meeting on 18 April 2024.*
>>>
>>>
>>>
>>> Item 9: ANY OTHER BUSINESS
>>>
>>>
>>>
>>> 9.2 - Updated Small Team Guidelines
>>>
>>> *Action Items: GNSO Councilors to review the updated Small Team
>>> Guidelines document at: *
>>> *https://gnso.icann.org/sites/default/files/policy/2024/draft/updated-small-team-guidelines-06mar24-en.pdf*
>>> <https://gnso.icann.org/sites/default/files/policy/2024/draft/updated-small-team-guidelines-06mar24-en.pdf>*
>>> and consider for adoption on the Consent Agenda at the meeting on 18 April
>>> 2024. GNSO Support Staff to send a reminder to review and make edits by
>>> Monday, 25 March.*
>>>
>>>
>>>
>>>
>>>
>>> 9.4 - Aspirational Statement
>>>
>>> *Action Items: GNSO Councilors to review the draft Aspirational
>>> Statement at: *
>>> *https://gnso.icann.org/sites/default/files/policy/2024/draft/draft-aspirational-statement-06mar24-en.pdf*
>>> <https://gnso.icann.org/sites/default/files/policy/2024/draft/draft-aspirational-statement-06mar24-en.pdf>*
>>> and provide any suggestions for edits in the document by Monday, 25 March
>>> for discussion on the list. GNSO Support Staff to send a reminder to the
>>> list.*
>>>
>>>
>>>
>>>
>>>
>>> GNSO Council Wrap-up on Thursday, 07 March 2024
>>>
>>>
>>>
>>> 1. GNSO review of the GAC Communique - identify volunteers to support
>>> Jeff.
>>>
>>> *Action Items: Volunteers – Manju Chen, Susan Payne, Paul McGrady, Damon
>>> Ashcraft, Desiree Milosevic, and Jen Chung.*
>>>
>>>
>>>
>>> 2. PPSAI next steps - determination if anything further is needed beyond
>>> “wait and see.”
>>>
>>> *Action Items: *
>>>
>>>    1. *Volunteers for IRT Liaison – Paul McGrady, Stephanie Perrin.*
>>>
>>> *Options:*
>>>
>>>    1. *Greg DiBiase, Paul McGrady and Stephanie Perrin to meet with GDS
>>>    staff who support the PPSAI IRT and report back to the full Council during
>>>    the April meeting.*
>>>
>>>
>>>
>>> 3. CCWG-AP next steps
>>>
>>>    - Rec 7 amendment - how to approach.
>>>    - Bylaws public comment - determination if Council comment is needed.
>>>
>>> *Action Items: *
>>>
>>> *Rec 7 Amendment: GNSO Councilors to volunteer to convene a small team
>>> to see if there is a unified Council position.*
>>>
>>> *Bylaws public comment: GNSO Councils to determine by consulting with
>>> their SGs and Cs if the Council should comment.*
>>>
>>>
>>>
>>> 4. GAC concerns about the SOI - next steps for the Council, if any
>>>
>>> *Action Items: Jeff Neuman to draft a letter on the SOI to the GAC
>>> pointing to the relevant section of the CCOICI’s report.*
>>>
>>>
>>>
>>> 5. Review of the GNSO liaison to the GAC position – Workback timeline to
>>> assign a new representative by Kigali.
>>>
>>> *Action Items: GNSO Councilors to review the guidelines at: *
>>> *https://docs.google.com/document/d/1jYOMd0RIYPqo7EHjLEXgw78AxjRx693sO30sXI1VCsU/edit?usp=sharing*
>>> <https://docs.google.com/document/d/1jYOMd0RIYPqo7EHjLEXgw78AxjRx693sO30sXI1VCsU/edit?usp=sharing>*
>>> and provide comments, if any, on the list by 21 March 2024. Staff to
>>> prepare the SSC for the selection process, but timing is dependent on
>>> whether there are changes to the guidelines.*
>>>
>>>
>>>
>>> 6. ATRT4 - feedback on whether this needs to proceed per the Bylaw or it
>>> should be deferred.
>>>
>>> *Action Items: GNSO Councilors to consult with their SGs/Cs as to
>>> whether ATRT4 should be deferred by Monday, 18 March; depending on the
>>> response the Council leadership will draft a unified response to ICANN org
>>> by 22 March.*
>>>
>>>
>>>
>>> Thank you.
>>>
>>>
>>>
>>> Kind regards,
>>>
>>>
>>>
>>> Terri
>>>
>>> Policy Team Supporting the GNSO
>>>
>>>
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