[CPWG] [GTLD-WG] Feedback on EPDP Form Community Questions

[Greg Shatan]

On this point:

EPDP Leadership chose to utilize Google Forms because Google automatically
sorts and organizes answers to questions, which will expedite the process
of compiling comments received.

To put this in more concrete terms, Google Forms automatically flows the
answers through to a spreadsheet, where each submitter gets their own row,
and each question gets its own column.  Voila, each each cell contains a
single party’s answer to a single question.  This saves untold hours of
cutting and pasting.  The spreadsheet also tabulates the answers to
multiple choice questions.

Think of the spreadsheet as the “admin view” of the Google Form.  That is
really where the magic happens.

There may be ways to move answers in bulk from Word docs, spreadsheets or
possibly even fillable PDFs.  At a minimum this requires some care and
precision in setting up the individual input document, so that a bulk
transfer of data can be made to the master spreadsheet. Meanwhile Google
Form just runs.

I would love to find viable FOSS equivalents to Google Docs and Google
Forms, but so far I haven’t. If one exists at all, and is workable, only
then do we look at whether its privacy, confidentiality, data protection,
etc., elements are superior to Google (one assumes they would be, but
that’s up to the developer community).  It would be a nice project for
somebody.  Maybe that auction money could support developing a platform for
ICANN that does this stuff.

Greg

On Wed, Dec 19, 2018 at 10:12 AM Evin Erdogdu <evin.erdogdu at icann.org>
wrote:

> Dear All,
>
>
>
> Further to the AI from today’s CPWG call, please see below feedback on
> EPDP form community questions.
>
>
>
> Thanks to all for productive feedback regarding the form.
>
>
>
>    - *Community concern about the Google Form “harvesting all the
>    information” submitted via the form.* It was noted ICANN org and
>    community use forms already, but this would be first time for public
>    comment process. The comments are also public, but the concern was Google
>    retention of the data.
>
>
>
> Any ALAC members concerned with Google’s retention of data may submit
> comments by filling out the word version of the form and sending it
> to At-Large Staff staff at atlarge.icann.org or policy-staff at icann.org.
>
>
>
>    - *Alternatives to the form.* It was noted that for some in the world
>    (i.e. in China), Google products are not available. Is there an official
>    alternative submission method? One could use a Word Doc or PDF of the form.
>    In general, the community wanted to know rationale for using Google forms
>    for the whole process, as opposed to a fillable PDF, or Word doc template
>    for comments?
>
>
>
>
>
> To facilitate offline work, or for those who may not have access to the
> form, you may download an offline version of the form here:
> https://gnso.icann.org/en/issues/epdp-gtld-registration-data-specs-public-comment-input-form-21nov18-en.docx. Please
> submit completed forms to At-Large Staff staff at atlarge.icann.org or
> policy-staff at icann.org.
>
>
>
> EPDP Leadership chose to utilize Google Forms because Google automatically
> sorts and organizes answers to questions, which will expedite the process
> of compiling comments received.
>
>
>
> For more information, anyone interested may refer to the EPDP Leadership
> webinar
> <https://community.icann.org/display/EOTSFGRD/2018-11-29+EPDP+Initial+Report+Webinar>,
> during which the rationale for and explanation of the Google Form is
> described.
>
>
>
>    - *Public visibility of draft mode. *It was noted you may save
>    progress on the Google Form, then submit later, but that the saved work was
>    public. This was seen as undesirable by many in the community. Is there a
>    way to not have the draft/saved form public; only have the final submission
>    public?
>
>
>
> Commenters have the option of using the word version to work offline and
> then can complete the Google form when finished. We are not aware of a way
> to save progress privately on Google Forms.
>
>
>
>    - *Concerns with mistakes in the form submission process*. The
>    suggested alternative to the above was working from a Word doc, then
>    copying + pasting over. The concern was the potential for mistakes. If
>    mistakes are made on the submission, as is currently done, would it be
>    possible to remove or revise the submission to public comment?
>
>
>
> Yes. Commenters are able to edit their previous submission by following
> prompts in the email they will receive from Google. If the commenter would
> like to delete a submission, please notify policy-staff at icann.org, and
> EPDP Staff Support can assist.
>
>
>
> Kind Regards,
>
> Evin
>
>
> _______________________________________________
> CPWG mailing list
> CPWG at icann.org
> https://mm.icann.org/mailman/listinfo/cpwg
> _______________________________________________
> GTLD-WG mailing list
> GTLD-WG at atlarge-lists.icann.org
> https://atlarge-lists.icann.org/mailman/listinfo/gtld-wg
>
> Working Group direct URL:
> https://community.icann.org/display/atlarge/New+GTLDs
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://mm.icann.org/pipermail/cpwg/attachments/20181219/7994ae5d/attachment.html>