[Epdp-dt] Team composition: role of Alternates

[Stephanie Perrin]

Indeed, I believe it addresses my concerns about fluidity of membership. 
Alternates revert to observer status, must be on exceptional basis.  
Staff do not want to be managing day by day posting rights (i.e. Boggins 
is there on Monday Wednesday Friday, Smith on the other days...next week 
all different ).

One of the reasons to have multiple members is to avoid job-sharing to 
the extent possible.  This pdp will be a heavy lift.

Stephanie

On 2018-07-09 03:16, Heather Forrest wrote:
> Many thanks for confirming, Marika - this language seems to me to 
> handle the concerns that have been expressed.
>
> Best wishes,
>
> Heather
>
> On Mon, Jul 9, 2018 at 4:28 PM, Marika Konings 
> <marika.konings at icann.org <mailto:marika.konings at icann.org>> wrote:
>
>     Thanks, Heather. Note that the small team has put forward the
>     following description of the role of alternates:
>
>       * “EPDP Team *Alternates*: Alternates are also expected to
>         adhere to the Statement of Participation. An alternate will
>         only participate if a Member is not available. Alternates will
>         be responsible for keeping up with all relevant EPDP WG
>         deliberations to ensure they remain informed and can
>         contribute when needed (when the Member is not available). As
>         noted, the ability to listen in real-time is expected to be
>         made available to facilitate this process.
>
>     With regards to the mailing list, staff had assumed that this
>     would work in a similar way as currently is done for when
>     alternates are appointed to the Council, basically that for the
>     duration of their stepping in for a member, they would have
>     posting rights to the mailing list, but when that period would be
>     completed the alternate would go back to the same status as
>     observers on the mailing list so a read-only ability (no posting
>     rights). This would require a clear communication from the member
>     / appointing organization for when an alternate is stepping in to
>     avoid duplication. Of course, regardless of what staff may have
>     assumed, it would be helpful for you to confirm how you expect
>     this to be handled.
>
>     Best regards,
>
>     Marika
>
>     *From: *Epdp-dt <epdp-dt-bounces at icann.org
>     <mailto:epdp-dt-bounces at icann.org>> on behalf of Heather Forrest
>     <haforrestesq at gmail.com <mailto:haforrestesq at gmail.com>>
>     *Date: *Monday, July 9, 2018 at 08:15
>     *To: *"Epdp-dt at icann.org <mailto:Epdp-dt at icann.org>"
>     <Epdp-dt at icann.org <mailto:Epdp-dt at icann.org>>
>     *Subject: *[Epdp-dt] Team composition: role of Alternates
>
>     Dear colleagues,
>
>     As we progress on team composition of the EPDP Charter, I note the
>     following feedback that Council leadership received from the GAC
>     Chair:
>
>     So far, it’s not clear whether Alternates will be on the mailing
>     list and with what privileges .. I also believe that you may want
>     to allow Alternates to listen-in (strictly as observers) during
>     EPDP calls to ensure smooth timely backup when needed ..
>
>     It makes good sense that Alternates are able to keep themselves
>     fully up to speed with the work of the group, as should they need
>     to step in and fulfil the Alternate role, they will need to be
>     current to do so effectively. This could be specified in our
>     description of Alternate, if nobody objects.
>
>     Best wishes,
>
>     Heather
>
>
>
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