[Gnso-epdp-idn-team] welcome & preparations for the IDN EPDP

Tue Aug 17 02:59:34 UTC 2021

Hello everyone,

I am Justine Chew, and am one of 3 participants alongside 3 other members
representing the ALAC. Based in Kuala Lumpur, Malaysia (UTC+8), I am also
one of 15 members of the ALAC, as selected by NomCom to represent the the
APAC region (vide APRALO) for the 2019-2021 term.

I'm participating in this EPDP as IDNs are an area of importance for APRALO
and for individual Internet end-users in the APAC region in general.  While
not an expert in IDNs, this EPDP's background reading materials are
reminiscent of my high-level attempt at following the work of past
WGs/teams in this area. On a related front, I was a member of the SubPro
PDP WG from early on and acted as the At-Large liaison for that WG in the
last 2+ years of its term.

As with others, I too look forward to working with all of you.

Kind regards,
Justine

------------------------------------------------------------------------------------------------------
*Justine Chew*
Member, At-Large Advisory Committee (ALAC) 2019-2021
for the Asian, Australasian and Pacific Islands Region
Internet Corporation for Assigned Names and Numbers (ICANN)
https://atlarge.icann.org/

Asian, Australasian and Pacific Islands Regional At-Large Organization
(APRALO)
https://atlarge.icann.org/ralos/apralo

Co-Chair, APRALO Policy Forum
<https://community.icann.org/display/APRALO/APRALO+Policy+Forum>
------------------------------------------------------------------------------------------------------

On Fri, 30 Jul 2021 at 09:21, Edmon Chung <edmon at registry.asia> wrote:

> Dear EPDP Team members,
>
> Welcome to the EPDP Team tasked with reviewing Internationalized Domain
> Names (IDNs). I'm looking forward to working with all of you on this EPDP.
> You should have received an invite for our first meeting, which is
> scheduled for Wednesday, 11 August 2021 at 14:00 UTC, though not ideal for
> some, we did want to get moving and in our first meeting we will identify
> our recurring date/time for our regular meetings going forward. In case you
> are unable to join the first meeting, please do let us know ahead of time
> your general preference for the day-of-week and times for meetings. I want
> to share a few notes in advance of our first meeting to help ensure that we
> can get through all of the start-up tasks for the Working Group in a timely
> manner.
>
> In preparation for the first meeting, please take the time to begin
> familiarizing yourself with the following materials:
>
> - IDN EPDP Charter <https://community.icann.org/display/epdpidn/2.+Charter
> >
>
> - New gTLD Subsequent Procedures Final Report (Topic 25: Internationalized
> Domain Names (IDNs) starting on page 114) <
> https://gnso.icann.org/sites/default/files/file/field-file-attach/final-report-newgtld-subsequent-procedures-pdp-02feb21-en.pdf
> >
>
> - IDN Variant TLD Implementation Staff Paper<
> https://www.icann.org/resources/pages/idn-variant-tld-implementation-2018-07-26-en
> >
>
> - Recommendations for the Technical Utilization of the RZ-LGR<
> https://www.icann.org/en/system/files/files/rz-lgr-technical-utilization-recs-07oct19-en.pdf
> >
>
> - Consensus Playbook<
> https://gnso.icann.org/sites/default/files/file/field-file-attach/pdp-3-4-consensus-playbook-03jul20-en.pdf
> >
>
> - GNSO Working Group Guidelines<
> https://gnso.icann.org/sites/default/files/file/field-file-attach/annex-1-gnso-wg-guidelines-24oct19-en.pdf>
> & EPDP Manual <
> https://gnso.icann.org/sites/default/files/file/field-file-attach/annex-4-epdp-manual-24oct19-en.pdf
> >
>
> - GNSO IDNs EPDP Community Outreach Session at ICANN71, providing an
> introduction to the EPDP <
> https://71.schedule.icann.org/meetings/TZvWRhnydWDPSE64v>
>
> By the second Working Group meeting, we should expect that everyone has
> carefully read all of these documents. Once you have completed your
> document review, please confirm here<
> https://docs.google.com/forms/d/e/1FAIpQLSfbXhd2L4oAb_Cn22FnjkSoDSj0K-HNcijDZDW_zpvseqXH8A/viewform?usp=sf_link>.
> The goal of this exercise is to ensure that everyone is starting off on the
> same page with the same foundation of information, which will enable us to
> be a more effective team. Leading up to and during that second meeting,
> please feel free to take the opportunity to ask clarifying questions upon
> reviewing the materials.
>
> In addition, a comprehensive document library is included on the Working
> Group's workspace (see
> https://community.icann.org/display/epdpidn/3.+Background+Documents). An
> understanding of these documents, especially the Key Resources at the top
> of the page, will help to ensure your full and productive participation in
> Working Group deliberations. In reviewing the document library, if you
> believe any critical documents are missing, please let the ICANN staff team
> know.
>
> The following items will be on the agenda for the first meeting:
>
> - Welcome from the Chair
>
> - Vice Chair: We have an opportunity to select one Vice Chair for this
> Working Group, but we are not required to do so.
>
> - Charter: It would be helpful if everyone could read through the Charter<
> https://community.icann.org/display/epdpidn/2.+Charter> before the first
> call. We will briefly go over some key points and answer any questions that
> members have.
>
> - Operating Mode/Working Methods: In our first meeting, we'll talk about
> some of the logistical elements of how we will work, including the
> decision-making process for this Working Group. We'll also review what is
> expected of those participating in this Working Group. From the outset, I
> would like to emphasize the importance of working towards developing
> consensus recommendations, which means working constructively and
> collaboratively to find outcomes that members can ultimately accept. To
> this end, the Consensus Playbook <
> https://gnso.icann.org/sites/default/files/file/field-file-attach/pdp-3-4-consensus-playbook-03jul20-en.pdf>
> is among the resources that you are being asked to read by the second
> meeting. We'll be drawing on the methods and techniques in the playbook
> throughout the life of the EPDP, so everyone should be familiar with it.
>
> - Work Plan: On our first call, we will have an opportunity to speak a bit
> about the Work Plan and what can be expected in our first weeks of work on
> this EPDP. As a preview, the initial areas of focus will be:
>         - High-level review of the topics within the Charter
>         - Prepare to request input from SO/AC/SG/Cs on topics in the
> Charter
>         - Deliver Work Plan to GNSO Council
>         - Meeting Frequency and Schedule: We'll have an opportunity to
> discuss the meeting frequency and the proposed day/time of the calls.
>         - Coordination with other community efforts on IDNs
>
> As standard practice during the first meeting of a PDP/EPDP, members will
> generally do a round of verbal introductions so we can get to know each
> other.
> Action Item: In this case, given that we have a bit of time until the
> first meeting, I would ask all of the Members to briefly (no more than a
> couple of paragraphs at most) send an email to the list, describing your
> relevant experience/background and any objectives you have for
> participating in this EPDP.
>
> I look forward to seeing all of you on the call and hearing from you on
> the list.
>
> Best regards,
>
> Edmon
>
>
>
>
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