[Gnso-epdp-team] Reminder - input on draft Initial Report due today, Friday 9 November

[Marika Konings]

Dear All,

As a reminder, please make sure to get to get any remaining comments / proposed edits on the draft Initial Report in by the end of today by adding them to the google doc: https://docs.google.com/document/d/1SoNTnvvadNQ8nX_-OxN4mtsd-gfLNxT54GXSXyGQwEQ/edit so the leadership can plan the agenda’s for next week’s meetings accordingly. It will likely be necessary to extend the current meetings and/or add an additional meeting on Wednesday so please make note of that in your agenda.

Thanks,

Caitlin, Berry and Marika

From: Gnso-epdp-team <gnso-epdp-team-bounces at icann.org> on behalf of Marika Konings <marika.konings at icann.org>
Date: Friday, November 2, 2018 at 9:45 AM
To: "gnso-epdp-team at icann.org" <gnso-epdp-team at icann.org>
Subject: Re: [Gnso-epdp-team] Proposed approach for reviewing and finalizing the Initial Report - please take note of first deadline for Monday 5 November

Dear All,

Please note that there was a mix up in the dates / days in the table below, this has now been updated so please use this version as your reference. Also, as requested, please find attached a Word version of the Initial Report. Please do not redline, but use the following form to provide your input https://docs.google.com/document/d/1SoNTnvvadNQ8nX_-OxN4mtsd-gfLNxT54GXSXyGQwEQ/edit.

Best regards,

Caitlin, Berry and Marika

From: Gnso-epdp-team <gnso-epdp-team-bounces at icann.org> on behalf of Marika Konings <marika.konings at icann.org>
Date: Thursday, November 1, 2018 at 4:23 PM
To: "gnso-epdp-team at icann.org" <gnso-epdp-team at icann.org>
Subject: [Gnso-epdp-team] Proposed approach for reviewing and finalizing the Initial Report - please take note of first deadline for Monday 5 November

Dear All,

Per our discussion today, please find hereby the proposed approach for reviewing and finalizing the Initial Report. Attached you will find the version of the Initial Report that was presented during the meeting earlier today. Line numbers have been included to facilitate referencing / identifying sections. Please take specific note of the first deadline for Monday 5 November to flag responses to charter questions and/or preliminary recommendations that need to be considered (apart from those that have already been identified).

When

What

By whom

Why

Monday 5 November

Team to flag responses to charter questions and/or preliminary recommendations that need to be considered and why, identifying concerns/issues to be further discussed (as a reminder, all items highlighted in blue will be further considered / reviewed and so need not be raised). This is intended to capture sections requiring additional discussion - specific edits not needed at this point, just a general description of the discussion or re-litigation that is recommended.

EPDP Team members

To allow leadership team & staff plan meeting schedule and topics to be addressed in upcoming meetings.

Tuesday 6 November

Put forward list of outstanding issues & call schedule to address outstanding issues

Leadership Team / Support Team

Plan remaining meetings as well potential additional ones to address issues identified

Wednesday 7 November (at the latest)

Submit specific substantive comments / edits on the mailing list by:
·         Identifying the line number and issue of concern
·         Put forward proposed changes (factoring in the view points of others and discussions held until date – no reopening of previously agreed upon items)
·         Outline the rationale for proposed change(s)
Submit these by using this google doc: https://docs.google.com/document/d/1SoNTnvvadNQ8nX_-OxN4mtsd-gfLNxT54GXSXyGQwEQ/edit

EPDP Team Groups (SG/C/ACs – not individual comments)

Capture and create inventory of specific comments to be reviewed and addressed by the EPDP Team.

Thursday 8 November

Share list of comments that need further review / discussion. Schedule additional calls as needed to review and discuss substantive comments submitted.

Leadership team / Support Team

Develop systematic way for reviewing input provided with the objective of finalizing the Initial Report for publication

Friday 16 November

Publish proposed final version of Initial Report for EPDP Team review. Minor updates (grammatical issues or other) can be flagged off-list to staff for fixing prior to publication.

Support Team

Allow for ‘final’ review to identify minor issues that should be fixed prior to publication.

Monday 19 November

Publish Initial Report for public comment

Support Team




We appreciate that meeting these deadlines will require substantial work from all involved – we hope we can count on your support.

Best regards,

Caitlin, Berry and Marika

Marika Konings
Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN)
Email: marika.konings at icann.org<mailto:marika.konings at icann.org>

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