[Gnso-epdp-team] Adobe Connect access for Alternates

[Suman Lal Pradhan]

Noted with thanks.
Suman
Alternate

On Sat, 23 Mar 2019 at 14:55, Ayden Férdeline <icann at ferdeline.com> wrote:

> Dear all,
>
> In Kobe I heard from some Alternates that they found the current Adobe
> Connect arrangements to be unworkable for them, for a number of legitimate
> reasons. Ideally we would be able to resolve these issues and be able to
> provide the Alternates with a separate room with the ability to read the
> chat history from plenary. But until that happens, I'd like to note that I
> do not object to Alternates being able to use the main Adobe room.
>
> However, if this happens, there do need to be some basic ground rules in
> place. I do not object to Alternates reading the chat and using the private
> message function. I do not object to Alternates noting any technical
> difficulties in the Adobe chat or expressing general non-EPDP related
> pleasantries at the beginning or end of a call, i.e. saying goodbye. *However
> Alternates must not express opinions on the issues in the main chat, raise
> their hand to speak, or vote with green or red checkmarks, during the call
> or main chat unless they are serving as a Member for the purpose of that
> call. *It is crucially important that our Charter's carefully constructed
> membership composition remains balanced.
>
> The second Adobe room should remain in place for Observers. If an
> Alternate does interfere with the meeting in any way (and I am not
> suggesting they will, but we need to have some rules in place to prevent
> misunderstandings), they should be immediately removed from the plenary
> room and asked to join the Observer room. If this behaviour happens over
> three or more meetings, the Alternate shall not be permitted to use the
> main Adobe room for a period of 12 months, unless they are a Member for
> that call. I think this is a reasonable ask, and I also think our
> Alternates are reasonable and will not seek to abuse their access to the
> main Adobe room.
>
> I am sharing this message because I was among those who previously opposed
> the practice of Alternates being in the main Adobe room. I'm not sure how
> we go about changing this, or even if there is support from others to
> change this, but I thought I'd share my evolving thoughts on this matter
> before our Phase 2 work begins. Thanks.
>
> Best wishes,
>
> Ayden Férdeline
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