[gnso-rds-pdp-wg] Update to RDS PDP polling process

[Lisa Phifer]

Dear all,

Based on the additional input received on the mailing list, the leadership
team further considered WG member arguments for and against changing our
polling process to publish WG member name in future poll results.

While these concerns were originally raised in the context of a request for
raw data, the dialog has evolved into a debate about whether WG member name
should be published to promote transparency and accountability in WG
proceedings. Some WG members have indicated they prefer to participate in
polls anonymously, but the majority of WG members appear to prefer poll
responses be explicitly associated with WG member names. Absent a compelling
argument for anonymity, the leadership team has concluded that the following
process change should be applied to future polls.

>From here onwards, our polls will no longer collect IP addresses from
respondents. However, WG member names will be both collected and included in
published poll results. The timestamps that are generated when responses are
submitted will also appear in published poll results. It will be clearly
stated in all future polls that, by submitting a response, you are granting
permission for your entire response - including WG member name and response
timestamp - to be included in poll results.

As previously indicated, poll results will henceforth be made available to
the WG in two forms: A Survey Monkey-generated summary and an exported XLS
file. However, with the above changes, it will no longer be necessary to
delete columns from the XLS file (or process that export in any other way)
prior to posting.

While some WG members may not be fully comfortable with inclusion of WG
names and timestamps in future poll results, the leadership team believes
this decision reflects the majority desire for complete transparency in all
WG deliberations- including these informal polls - and aligns with the GNSO
Working Group Guidelines principles of transparency and accountability. As
stated previously, member responses to these informal polls are assumed to
be provided in their individual capacity and not as representative of any
groups to which they belong.

As always, any WG member who disagrees with the leadership team's decision
is welcome to post a counter-argument to this list, but we hope that this
approach represents a fair balance between the different viewpoints
expressed and allows us to return our focus to the substance of our
deliberations. 

Best regards,

Lisa

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