[Npoc-discuss] Following Due Processes in Committee Positions at NPOC - My Statement

Thu Jun 28 13:42:24 UTC 2018

Dear Poncelet,

I hold no office in NPOC, I'm just an ordinary member representative,
but as I was present in the members' meeting where this took place,
perhaps it is useful if I offer my view.

You are of course right that due process should be followed and things
as important as Policy Committee membership decisions should be done
in proper order, not in an ad hoc fashion, and the members' meeting
is not a body that could make such decisions. You are to be commended
for holding NPOC to a high standard in its processes.

But my understanding of what happened is that no formal decision was
made there, only a call for volunteers and discussion of what should
be done, and the mailing list was created for time being just as a
discussion list for said volunteers, even with the intent (or hope) of
turning it into formal Policy Committee list later.

Formally decision will of course have to be made by the ExCom, which
meets today here in Panama at 13:30 local time, and I trust it will
take care to make its decisions in proper order and follow due
process as it should. I do hope you will attend, too.

Sincerely,

Tapani

On Jun 28 11:01, Poncelet Ileleji (pileleji at ymca.gm) wrote:
> 
> Dear NPOC Members,
> 
> Good morning I please wish to write this email on following due processes
> in all we do serving our constituency.  Am writing this in my current
> capacity as Policy Chair for NPOC, which ends next week and am not
> contesting again for that position.  As you all might have noticed I am,
> consisting for the Chair position of NPOC in this our election cycle.
> 
> However my point I wish to highlight is the selection and operation of a
> Policy Committee which is coming in place before the election cycle is
> over.  The two candidates for Policy Chair namely Remmy Nweke and David
> Cake, am not certain they were consulted on the creation of a policy
> committee prior to any of them taken up the position if elected as our
> policy chair after the election cycle.
> 
> Having spent 22 years of my professional life in an organisation the YMCA
> which has existed globally since 1844 I know the values that due processes
> in board selection and committee selection play, they don’t happen when an
> incumbent term is not over and when a new person to chair a position has
> not been elected infact I do not think it happens in any Not for Profit. As
> a founding member organisation of NPOC I have not seen this happen before
> since our existence as an ICANN Constituency or even in our sister
> constituency NCUC.
> 
> Based on the above even though I was informed by our Vice Chair about the
> setup of a policy committee which is required by our charter and I tried to
> reach out to members during my time as policy chair, it’s the process of
> doing it that was not done rightly.  The process must involve the incoming
> chair as he has to work with that committee.  My tenure ends next week so I
> can’t have any input on this; however I feel due process was not followed,
> probably it’s because it’s an election cycle season but I leave members to
> use their own prerogative to judge.
> 
> The members of this newly created  NPOC policy committee are not known to
> me, I hardly have seen any of them in any policy meeting of NCSG PC as
> observers, the main attendants of NCSG Policy meetings from NPOC are
> myself, Juan, our councillor Martin and Sam La Franco and in some cases our
> former Chair Klaus.
> 
> Based on this fact with all due respect to members of this newly elected
> NPOC Policy committee, who are you?  When have your association with NPOC
> started?  Where is your Statement of Interest (SOI) as required by ICANN in
> serving in any working group?  These are questions pertinent to any serious
> organisation that believes in following due process.
> 
> I leave you all to judge if the right processes where followed prior to a
> new chair of Policy coming in?.  Let’s follow proper procedures / processes
> and let those in this new Policy committee explain who they are? when did
> their affiliation start with NPOC?, how long have they known and understood
> ICANN processes as a true multi stake holder representative
> organisation?  where
> bottom top approach is the procedure.  These are relevant questions in
> moving NPOC forward we need to do things rightly?  I will also like to know
> if any other committee within NPOC has been constituted before their new
> Chairs come in after our election cycle.
> 
> In Conclusion I will like to state I wish to be removed from the mailing
> list of NPOC Policy committee created, as I strongly feel due process was
> not followed as a new chair is coming in by next week and he should be the
> right person to decide and advice on NPOC Policy direction and nominate
> those who should serve with him in the policy committee from our membership
> base.  This hastily constituted Policy committee  happening even prior to
> our Charter review process been complete is not right at all and most
> importantly new chairs are not yet in place  Its best to members to
> decipher whether due process was followed or not.
> 
> 
> 
> Kind Regards
> 
> 
> 
> Poncelet
> 
> 
> -- 
> Poncelet O. Ileleji MBCS
> Coordinator
> The Gambia YMCAs Computer Training Centre & Digital Studio
> MDI Road Kanifing South
> P. O. Box 421 Banjul
> The Gambia, West Africa
> Tel: (220) 4370240
> Fax:(220) 4390793
> Cell:(220) 9912508
> Skype: pons_utd
> 
> 
> 
> 
> 
> 
> 
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