[NPOC-EC] [Ext] Re: WS2 Mapping Inventory and Next Steps for the NPOC | Requested response by Thursday, 30 September

Wed Sep 29 14:22:09 UTC 2021

Thank you, Raoul. We will send a doodle for the dates and time you listed below.

Maryam Bakoshi | Policy Operations Sr. Coordinator
ICANN | Internet Corporation for Assigned Names and Numbers
S: maryam.bakoshi.icann

On 29 Sep 2021, at 15:13, Raoul Plommer <plommer at gmail.com> wrote:

Thanks Maryam, a necessary reminder it seems =)

NPOC EC: Let's have another meeting to finish off this charter work and discuss this mapping inventory provided. Maybe a two hour set to get it done once and for all?

I suggest 12th, 13th or 14th of October, at 15 UTC or at 18 UTC, whichever works better for you.

Maryam, could you make a Doodle for us with these settings? Thanks,

-Raoul

On Wed, 29 Sept 2021 at 16:41, Maryam Bakoshi <maryam.bakoshi at icann.org<mailto:maryam.bakoshi at icann.org>> wrote:
Hi Raoul,

Per the below email from Chantelle, this is a gentle reminder on the WS2 Mapping Inventory and Next Steps for the NPOC.

--
Many thanks,

Maryam Bakoshi | Policy Operations Sr. Coordinator
ICANN | Internet Corporation for Assigned Names and Numbers
S: maryam.bakoshi.icann | T: +44 7846 471777

From: Chantelle Doerksen <chantelle.doerksen at icann.org<mailto:chantelle.doerksen at icann.org>>
Date: Monday, 16 August 2021 at 18:23
To: Raoul Plommer <plommer at gmail.com<mailto:plommer at gmail.com>>, Maryam Bakoshi <maryam.bakoshi at icann.org<mailto:maryam.bakoshi at icann.org>>, Brenda Brewer <brenda.brewer at icann.org<mailto:brenda.brewer at icann.org>>
Cc: Jamal LeBlanc <jamal.leblanc at icann.org<mailto:jamal.leblanc at icann.org>>, Carlos Reyes <carlos.reyes at icann.org<mailto:carlos.reyes at icann.org>>, Mary Wong <mary.wong at icann.org<mailto:mary.wong at icann.org>>
Subject: WS2 Mapping Inventory and Next Steps for the NPOC | Requested response by Thursday, 30 September

Dear Raoul,

As follow-up from our call with you and the other GNSO SG/C leaders on Thursday, 5 August (call recording [icann.zoom.us]<https://urldefense.com/v3/__https://icann.zoom.us/rec/play/EC2J_MnLICCtKMZ3njiez8gmT8-vd8f5KKoD7hMTx685J0yTFOcnGkCZSXKn4qWUaYZ9fEeyFG8J7E37.qjzfrfKY8hlHzecV?startTime=1628168673000&_x_zm_rtaid=SELK-6DpQo-WAQybG5zoIw.1629124410352.da9182bfe280f00c43036bc28bd798ad&_x_zm_rhtaid=304__;!!PtGJab4!vU2zqYcDeqH3oCMj1zf_2niU0lG161hJbBizd8_czPls_YbOM5o2A80qIDhMVpa2s1AoGtyM4w$>), we are sharing the first part of an inventory of Work Stream 2 (WS2) recommendations that staff has mapped for the NPOC. Please note that the focus is on those WS2 recommendations directed at the community and which are intended for each individual SO/AC/Group to decide whether to implement: viz. Recommendations 1.2 - 1.6 (on Diversity<https://www.icann.org/en/system/files/files/ccwg-acct-ws2-annex-1-diversity-final-recs-27mar18-en.pdf>), and Recommendations 6.1 - 6.5 (on SOAC Accountability<https://www.icann.org/en/system/files/files/ccwg-acct-ws2-annex-6-soac-final-recs-27mar18-en.pdf>).

Scope of the initial mapping inventory:

The inventory is intended to be a preliminary gap analysis of the above-noted WS2 recommendations, mapped to your group’s current governance documents (e.g. your Charter or group bylaws) and, where applicable, operating procedures. The attached document covers Recommendations 6.1 - 6.5. Staff is currently conducting a similar mapping exercise for Recommendations 1.2 - 1.6 that we will circulate when complete.

We understand that NPOC is in the process of reviewing its charter, and we hope this discussion about incorporating relevant WS2 recommendations is timely.

For the other WS2 recommendations that were directed at the community (i.e. Recommendations 1.1 & 1.7<https://www.icann.org/en/system/files/files/ccwg-acct-ws2-annex-1-diversity-final-recs-27mar18-en.pdf>; Recommendation 2.3<https://www.icann.org/en/system/files/files/ccwg-acct-ws2-annex-2-good-faith-guidelines-final-recs-27mar18-en.pdf>; and Recommendation 3<https://www.icann.org/en/system/files/files/ccwg-acct-ws2-annex-3-hr-foi-final-recs-27mar18-en.pdf>), these were the subject of discussion at the SOAC Chairs Roundtable meeting in June as they are recommendations for which either community coordination and prioritization may be required or information sharing beneficial. In this regard, we hope that your group will be able to provide your opinion as to whether you support the suggestion to have an ad-hoc group of community representatives perform that coordination, prioritization and information-sharing work. As we mentioned on last Thursday’s call, ICANN org has asked that the SOAC Chairs revert with their respective community’s feedback by the next Roundtable meeting (currently expected to take place in September.)

We wish to emphasize that the Cross-Community Working Group on Accountability for WS2 made it clear that decisions as to implementation and prioritization of these recommendations are voluntary. We are also mindful of the community’s workload, especially at this time and in consideration of the many important policy topics that your group is working on. We therefore hope that the staff-prepared inventory is helpful to your group’s review of the relevant recommendations.

Mapping inventory: https://docs.google.com/spreadsheets/d/1G7gO6wBLyNuVn0iDR5ADXVsUJiUeXnXb59_PY7lNGy4/edit#gid=0 [docs.google.com]<https://urldefense.com/v3/__https://docs.google.com/spreadsheets/d/1G7gO6wBLyNuVn0iDR5ADXVsUJiUeXnXb59_PY7lNGy4/edit*gid=0__;Iw!!PtGJab4!vU2zqYcDeqH3oCMj1zf_2niU0lG161hJbBizd8_czPls_YbOM5o2A80qIDhMVpa2s1DAqo2CSw$> (also attached in a PDF format for convenience)

Next Steps

As a first step, we hope that completing a review of the inventory will allow your group to decide which (if any) of the relevant recommendations it wishes to implement. To the extent that the decision is to implement any specific recommendation, the next step can be to determine the relative priority, timeline and implementation method for each such recommendation.

We will be happy to support your group in this effort. If there is a specific point of contact or any particular members of your group that we should be working with, we will be grateful if you can let us know who they are. We would also like to suggest Thursday, 30 September as a possible due date to aim for completing the initial inventory review for Recommendation 6. Please let us know if you would like us to schedule a call with you or your group’s representatives to discuss the inventory. Thank you.

Best regards,

Chantelle, Carlos, and Mary

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