[Rt4-whois] Chair nominations invited for the WHOIS Review Team - Acceptance and Vice Chair

Thu Oct 28 07:48:47 UTC 2010

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Hello All,

Although I should be able to join some of the conference call tonight, I
am due to get on a plane half way through, so thought I would let you
know my views on the discussions so far.   Lynn's perspective below
reflects exactly my thoughts.  We all applied for this role, having
understood what the Call for Applicants meant and all of our CVs,
letters and statements are readily available for all to read.

I understood that following our first conference call we were expected
to self nominate or nominate a Chair - and that is exactly what
happened. I felt I had enough knowledge of the nominees from available
documentation, and was pleased we seemed to have achieved the position
of Chair and Vice Chair in such an efficient and effective method.
(Thanks Kathy and Emily for volunteering). Reading through our CVs etc.,
I am sure we allhave enough experience to know broadly what is expected
of a Chair and Vice Chair ? We can finesse that as we go along, if Kathy
and Emily need more support.

Although not set in stone, we have set ourselves some challenging
timescales, so our decision making around processes needs to be slick
-so we can get on with the business in hand, about which I am very
excited to be a part. If I don't get a chance to say tonight, I have
consulted with law enforcement internationally about this Review, so I
can represent all of our issues and thoughts - and they are looking
forward to hearing how we are getting along and greatly appreciate our
inclusion in the debate.

Sharon

Sharon Lemon OBE. Deputy Director e-Crime, Crime Techniques, Prevention
and Alerts | Serious Organised Crime Agency | PO BOX 8000 | London |
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	-----Original Message-----
	From: rt4-whois-bounces at icann.org
[mailto:rt4-whois-bounces at icann.org] On Behalf Of
lynn at goodsecurityconsulting.com
	Sent: 27 October 2010 20:24
	To: Smith,Bill
	Cc: rt4-whois at icann.org
	Subject: Re: [Rt4-whois] Chair nominations invited for the WHOIS
Review Team - Acceptance and Vice Chair

	Believe I have a different perspective.

	I had thought that the relatively small size of our team would
permit us to be a bit more relaxed.
	It also seemed to me that the purpose and scope of our work had
already been determined and was included
	in the Call for Applicants, so we do not need to invest time and
energy along those lines. 

	Finally, we all submitted a CV and a Statement of Interest so it
is clear that everyone is well qualified to
	participate.  We had the additional opportunity of introducing
ourselves in last week's call. Although I am not personally acquainted
with the rest of the team, I was comfortable with the information
available to support the proposed nominations.  I have been in some
groups where no one wants to take the Chair because of the additional
work required so I am grateful that we have two team members willing to
step up for Chair and Vice-Chair.

	It is wonderful to have Rod Beckstrom engaged and highly
supportive of this effort so we should be sensitive not to unduly impose
on him.
	-Lynn

	-------- Original Message --------

		Subject: Re: [Rt4-whois] Chair nominations invited for
the WHOIS Review
		Team - Acceptance and Vice Chair
		From: "Smith, Bill" <bill.smith at paypal-inc.com>
		Date: Wed, October 27, 2010 1:58 pm
		To: "Kim G. von Arx" <kim at vonarx.ca>, Susan Kawaguchi
		<skawaguchi at facebook.com>
		Cc: "rt4-whois at icann.org" <rt4-whois at icann.org>

		Some quick points:

		1. Internal structure, process, rules, etc. can be a
simple task, provided we adopt a commonly used model. However, if our
intention is otherwise, we could devote a significant amount of time to
that task (I have personal experience with this). I would prefer that we
spend our time on the task at hand, an assessment, and it is for this
reason that I proposed both Robert's Rules and a draft scope.

		2. We did agree to solicit nominations. We also agreed
to continue the discussion on the items in the first agenda, including
Terms of Reference. We further agreed that we would continue working on
these until they were resolved, whether in one, two, or more weeks. I
don't recall that we agreed to a specific sequencing of these items and
assumed that we would work on them in parallel, where practical. It
seems quite reasonable to me to begin discussions on our Terms of
Reference, as a means of expediting our work, *and* to better understand
each other and how we might work together.

		3. I see no issue with Rod continuing to lead us as we
define our Terms of Reference. I believe he was particularly effective
during last week's call and expect he would be similarly effective as we
discuss terms of reference, etc. Should his stewardship become
problematic, and I do *not* envision that, we could always elect a chair
at that time.

		4. I too support Susan's comments re qualities. However,
I have limited experience with the members of this Review Team and as a
consequence, would benefit from seeing the group interact more before I
consider selecting a chair.

		5. I took Susan's chair constituency statement as a
comment on the multi-stakeholder nature of ICANN. I share her (somewhat)
concern and support her suggestion that we consider "diversity" when
making decisions/assignments. That seems to be in keeping with ICANN's
general approach to filling positions. I did *not* take her comments in
any way as a personal statement about either nominee.

		6. Robert's Rules is designed for "Deliberative
Assemblies" like ours. It is used by numerous societies and
organizations to bring a common sense order to their proceedings and
importantly, to protect the rights of the individual in such bodies. I
find several references to its use within ICANN, including the Registrar
Stakeholder Group, and the GNSO Council (for voting). In addition, ARIN,
ISOC, IEEE, OASIS, use Robert's Rules. (While Robert's might be the
standard in share capital organizations, in my experience it is also the
standard at societies, associations, etc. I admit my ignorance with
Wainberg's but some quick Internet searches does not reveal significant
use - in my opinion.)

		We also have other administrative issues to consider;
like proxies, alternate representation, decision making (presumably
consensus), how will we define consensus, ...

		> -----Original Message-----
		> From: Kim G. von Arx [mailto:kim at vonarx.ca]
		> Sent: Tuesday, October 26, 2010 6:11 PM
		> To: Susan Kawaguchi
		> Cc: Smith, Bill; rt4-whois at icann.org
		> Subject: Re: [Rt4-whois] Chair nominations invited for
the WHOIS Review
		> Team - Acceptance and Vice Chair
		>
		> All:
		>
		> Thanks to Bill and Susan for valuable procedural
points. I just would
		> like to add a few comments.
		>
		> 1. I believe that the internal structure is one of the
most simple
		> tasks for this group to undertake and we should spend
as little time as
		> possible on those aspects.
		>
		> 2. In line with the above, I thought that the roles
and
		> responsibilities of the Chair (and if applicable the
Vice-chair) would
		> be a discussion we would have prior to the vote and,
if applicable,
		> prior to any further nominations. Indeed, the
nomination emails were
		> just that - nominations and we had all agreed in our
last call that we
		> would nominate and/or self-nominate people we think
are suitable
		> candidates. Therefore, I was under the impression that
the upcoming
		> phone call's main objective was to figure out the
administrative
		> details with respect to the role, responsibility of
the Chair and, of
		> course, the election of the Chair. If we fail to
finalize those
		> details in our next call then, I had proposed, we
would have another
		> call the following week until we have finalized the
administrative
		> details including our terms of reference (the latter
is not an internal
		> structure issue, but a substantive matter that will
need significant
		> input and discussion).
		>
		> 3. I believe that it is important that we appoint a
person from our
		> group to lead the discussion and us to the appropriate
terms of
		> reference for this RT and I find it somewhat counter
intuitive to have
		> Rod Beckstrom lead that discussion considering that we
are supposed to
		> conduct some kind of review of a policy of ICANN and
its ability to
		> enforce the same.
		>
		> 4. I believe that Susan's comments with regards to the
roles and
		> responsibilities of the Chair are absolutely accurate
and I believe
		> that both, Kathy and Emily, have shown over and over
again that they
		> have all those qualities.
		>
		> 5. I don't believe that the fact that both nominees
come from the
		> registry constituency is a concern considering that, I
believe, both
		> nominees, have shown a lot of impartiality and
integrity over the many
		> years they have dealt with very sensitive Internet
policy issues
		> including the WHOIS issues under the ICANN regime and
the UK (European
		> Union) framework.
		>
		> 6. With respect to process issues and rules of order,
I suggest that we
		> should take ICANN's by-law as the framework
considering that we are a
		> sub-creature of ICANN. Also, I propose that we use
Wainberg's rules of
		> order instead of Robert's Rules. The former is
specifically designed
		> for societies, associations, not for profits, etc. and
is the standard
		> for those kind of organizations. Whereas the latter is
the standard
		> for organizations with share capital.
		>
		> I am looking forward to a fruitful discussion and
=0Ameeting this
		> Thursday.
		>
		> Best wishes,
		>
		> Kim
		>
		>
		>
		>
		>
		> On 26 Oct 2010, at 17:32, Susan Kawaguchi wrote:
		>
		> > I echo Bill's sentiments. Definition of how we go
about evaluating
		> ICANN's enforcement of the WHOIS policy should be our
first priority.
		> >
		> > Kathy, I personally very much appreciate your
willingness to take on
		> the monumental job as chairperson but I personally
would like to have a
		> clear picture of the work we will be doing in this
group before we set
		> up our internal structure.
		> >
		> > As a group what do we expect of the chairperson?
This is crucial to
		> discuss as the role of chair will be very important in
guiding how this
		> team works together. I think we should establish
ground rules and
		> guidelines on what is expected of the chairperson
before we decide on
		> an individual.
		> >
		> > In other groups the chairperson's responsibilities
have been
		> described as follows:
		> >
		> > "The purpose of a Chair is to call meetings, preside
over working
		> group deliberations, manage the process so that all
participants have
		> the opportunity to contribute, and report the results
of the Working
		> Group to the Chartering Organization. "
		> >
		> > "Qualities of the Chair
		> > The main concern of the chair should be the aims and
objectives of
		> the group and the integrity of the meeting process.
There follows a
		> brief description of the personal qualities that a
good chair should
		> possess.
		> >
		> > Authority
		> > The chair will need to maintain control to ensure
that progress is
		> made in line with the schedule - as defined in the
agenda.
		> >
		> > Flexibility
		> > Following an agenda does not always imply
unquestioning devotion to
		> it. For example, if an unplanned deviation could
produce a
		> clarification or the bonding together of meeting
participants, then
		> this might represent a very effective strategy.
		> >
		> > Impartiality
		> > It is important that the chair supports an equal and
fair
		> consideration of all sides of the argument. This can
be especially
		> difficult where the chair is privately on one side of
the debate.
		> >
		> > Maturity
		> > The chair must be able to accept and work with a
broad cross section
		> of personalities. They should view each meeting
without too much
		> preconception as to how individuals will act and
react, but be able to
		> respond as the need arises. "
		> >
		> > You all may be thinking, "Of course, that is what we
expect" but I
		> would feel more comfortable discussing the role and
coming to
		> consensus. The WRT has many diverse view points and
experiences.
		> Consensus building, transparency and neutrality will
be key in the role
		> of the chair and the group should make a conscious
decision on what we
		> expect of the chairperson.
		> >
		> > I am also somewhat concerned that the first two
ICANN review teams
		> will be chaired by representatives of the Registry
stakeholders group.
		> We should consider spreading the work to other
constituencies.
		> >
		> >
		> >
		> > -----Original Message-----
		> > From: rt4-whois-bounces at icann.org [mailto:rt4-whois-
		> bounces at icann.org] On Behalf Of Smith, Bill
		> > Sent: Tuesday, October 26, 2010 11:24 AM
		> > To: rt4-whois at icann.org
		> > Subject: Re: [Rt4-whois] Chair nominations invited
for the WHOIS
		> Review Team - Acceptance and Vice Chair
		> >
		> > It is heartening to see both the interest in and
support for the
		> proposed candidates for Chair and Vice-Chair. I am
encouraged by the
		> activity on the list and hope that we continue to use
email as an
		> important means of progressing our work. In my
experience,
		> collaborative/collegial use of email can significantly
enhance the work
		> of groups between telephonic or face-to-face meetings;
especially when
		> those groups are "geographically challenged". It
facilitates discussion
		> of important topics between meetings frequently
enabling both more
		> informed and faster decision making.
		> >
		> > With this in mind, I'd like to suggest that we may
have the cart
		> before the horse in our discussions/decisions with
respect to a Chair
		> and Vice-Chair. I believe that it is imperative that
we all understand,
		> and agree to, both what we are working on and how we
will perform the
		> work, before we formally select a Chair, and if
necessary a Vice-Chair.
		> Establishing a charter prior to formally selecting a
chair is common
		> practice at many organizations that have
well-established processes,
		> e.g. OASIS, W3C, and IETF. I believe we would be
well-served to follow
		> their model.
		> >
		> > Let me be clear that this is a *process* issue, not
a personality
		> issue. I believe the proposed candidates are
well-qualified and further
		> believe it is likely that they will be selected.
However, before we
		> take that action, it is important that we understand
the scope of our
		> work, and the rules that we will adhere to.
		> >
		> > Fortunately, the AOC establishes a clear basis for
our work. Using
		> the language from the AOC, minimally adapted for the
purpose of
		> defining a scope, I suggest that our scope is:
		> >
		> > ________________________________
		> > To assess the extent to which existing WHOIS policy
and its
		> implementation:
		> >
		> > * is effective,
		> > * meets the legitimate needs of law enforcement, and
		> > * promotes consumer trust.
		> >
		> > This assessment will include an analysis and
determination of ICANN's
		> performance against the AOC requirement that ICANN
implement measures
		> to maintain timely, unrestricted and public access to
accurate and
		> complete WHOIS information, including registrant,
technical, billing,
		> and administrative contact information.
		> >
		> > ________________________________
		> >
		> > For process, we have the A&T Review Team's Terms of
Reference
		> Methodology that can serve as a basis for us and I
suggest we use that
		> as appropriate for our needs. I would also suggest
that for anything
		> beyond the specifics we might lay out in out ToR, we
use Roberts Rules
		> as our process document. It has proven effective in
any number of
		> situations and allows us to have well-established
processes without the
		> need to define, debate, and agree on them.
		> >
		> > Finally, I think we should take Rod Beckstrom up on
his kind offer to
		> serve as chair and facilitator, and to do so until we
can agree on what
		> our charter is and how we will go about our work.
		> >
		> > (A simple example of the types of process decisions
we might need to
		> make is related to Wilfried's note - do we allow
proxies? Or absentee
		> voting? If we do, how do we determine if quorum is
established?)
		> >
		> >> -----Original Message-----
		> >> From: rt4-whois-bounces at icann.org
[mailto:rt4-whois-
		> bounces at icann.org]
		> >> On Behalf Of Wilfried Woeber, UniVie/ACOnet
		> >> Sent: Tuesday, October 26, 2010 8:52 AM
		> >> To: Olivier ITEANU
		> >> Cc: rt4-whois at icann.org
		> >> Subject: Re: [Rt4-whois] Chair nominations invited
for the WHOIS
		> Review
		> >> Team - Acceptance and Vice Chair
		> >>
		> >> Dear Team!
		> >>
		> >> Olivier ITEANU wrote:
		> >>
		> >>>
		> >>>
		> >>> Dear All,
		> >>> Considering that I am very new in the Icann
process (I was part of
		> it
		> >>> in 2001), I do not know personally Kathy and Emily
		> >>
		> >> Nor do I, actually I don't think that I have
"conciously" met anyone
		> >> in the team before. Thus I do not feel in a
position to suggest any
		> >> individual for this position.
		> >>
		> >>> but it seems that
		> >>> many of you know each others and know them: if
there is a consensus
		> >>> on them, that's fine for me, Kathy and Emily seem
very competent
		> for
		> >>> the job.
		> >>
		> >> Nevertheless I am fine with the 2 ladies being
nominated already.
		> >>
		> >>> However, if there is another candidate, I think
that we need an
		> >>> urgent coming out !
		> >>> Olivier
		> >>
		> >> As there's only a slim chance that I can call in
(and if at all,
		> from
		> >> my mobile phone in listening mode because I will be
on a train), I'd
		> >> like to submit my support for Kathy and Emily to
serve as chairs of
		> the
		> >> team.
		> >>
		> >>> Olivier ITEANU - mailto:oiteanu at iteanu.com
		> >>
		> >> Best regards,
		> >> Wilfried.
		> >> _______________________________________________
		> >> Rt4-whois mailing list
		> >> Rt4-whois at icann.org
		> >> https://mm.icann.org/mailman/listinfo/rt4-whois
		> >
		> > _______________________________________________
		> > Rt4-whois mailing list
		> > Rt4-whois at icann.org
		> > https://mm.icann.org/mailman/listinfo/rt4-whois
		> >
		> > _______________________________________________
		> > Rt4-whois mailing list
		> > Rt4-whois at icann.org
		> > https://mm.icann.org/mailman/listinfo/rt4-whois

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