[Rt4-whois] Proposed Voting Agreement for Whois RT

[Smith, Bill]

This makes sense, and I've seen it used successfully elsewhere.

On Nov 10, 2010, at 4:23 AM, Wilfried Woeber, UniVie/ACOnet wrote:

> Yakushev Mikhail wrote:
> 
>> Colleagues,
>> 
>> In all working groups where I've ever participated the members were
>> supposed to work/discuss/decide/vote in person. My understanding is
>> that the RT has been formed of the selection of experts, and any of
>> their 'alternate persons' cannot be treated as such. So if a participant
>> of the RT is unable to participate in the meetings/conferences/calls etc.,
>> no 'alternate' can really _replace_ him/her.
> 
> ACK
> 
>> Since Cartagena is expected to be mostly an _informal_ gathering (considering
>> London January year as the first _formal_ meeting), I think there is no problem
>> to accept the presence of anyone who would somehow 'inform' the participant
>> (who is absent) afterwards, provided that the Team is notified about this fact
>> beforehand, and no one has objections.
> 
> Again, I agree.
> 
> I was about to submit the following proposal to augment my objection re the
> 'alternate' aspect. As follows (I do have quite some positive experience with
> such an arrangement):
> 
> The RT can invite observcers and/or technical experts to participate in the
> scheduled meetings, or parts thereof.
> 
> Observers are expected to remain passive but are invited to contribute with
> background information or logistic aspects at any time.
> 
> Invited experts are expected to actively particicate in the discussion of
> topics for which the have been invited.
> 
> Both observers and experts can be invited for a single meeting, for a period
> of time or until the invitation is withdrawn (wording - maybe "expires" is a
> better word? Native speakers pls. advise!) Observers and experts are expected
> to leave the meeting at any time upon request by the Chair.
> 
> Proposals or Requests for Invitations can be submitted by the prospective
> invitee as well as by any of the RT memebers. A decision can either be taken
> by way of a formal vote or consensus on the mailing list.
> 
> It is the Chairs' responsibility to manage the potential CoI or any other
> confidentiality issue that may arise.
> 
> Does that make sense?
> 
>> Apart from the above - I do support Lynn's initial proposals.
>> 
>> Regards,
>> Michael
> 
> Best regards,
> Wilfried.
> 
>> -----Original Message-----
>> From: rt4-whois-bounces at icann.org [mailto:rt4-whois-bounces at icann.org] On Behalf Of Lutz Donnerhacke
>> Sent: Wednesday, November 10, 2010 11:03 AM
>> To: rt4-whois at icann.org
>> Subject: Re: [Rt4-whois] Proposed Voting Agreement for Whois RT
>> 
>> * Wilfried Woeber, UniVie/ACOnet wrote:
>> 
>>> I am not aware of an agreeement to allow alternate persons to attend
>>> meetings?
>> 
>> 
>> You are correct. There was a question about this issue but not acceptance.
>> 
>> 
>>> Actually, I think this would be a pretty bad idea to begin with, because
>>> we have been mandated *personally* to participate in the RT. Our names,
>>> affiliations and SoIs have been published. We are expected to sign and
>>> abide by CoI provisions and the like.
>> 
>> 
>> Ack.
>> 
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> 
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