[Rt4-whois] Planning our next steps

[Emily Taylor]

Dear All

Thanks for all your contributions to the list over the past day or so. 


Scope and Draft Report outline
I have uploaded the draft Scope and Report outline documents which our small group presented to the Team in our last call.
During our discussions we agreed that it is more appropriate for all Team members to input into these drafts.  Kathy suggested that we break into small groups and review the documents.  However, I'm not sure that we agreed the composition of the small groups (I'm sure I'll be corrected if I'm wrong on this!!), so in the meantime, please can everyone comment individually.  If we're unable to sign them off at our next call, then we'll go for the small groups approach.

Using the Wiki
Personally, I've never used a Wiki in this way before, and I like it!  This is going to make our life much easier as we work on shared documents.


Meetings
Sharon has raised the issue of planning ahead, and her point is well made.  Many of the team have huge demands on their diary, and I would like to make some straw man proposals as follows:

Cartagena
We have agreed to a 120 minute meeting, with remote participation, and encourage those present in Cartagena to spend time getting to know each other.
As I will not be present in Cartagena, I would like Kathy as Vice Chair to run that session please.

London
Please would the staff run a doodle on London meeting dates.  Bill has proposed  18-20th as a starting point.

I propose that we have a day and a half for our substantive session.  We should aim to arrive the night before for an informal dinner, and social session.  I would also like to include a couple of speaking slots plus Q&A from external stakeholders.

I suggest the following items to be covered at our first full meeting, in London 

-  Review stakeholder identification work (or start it if it hasn't been done) - this can include the questions raised on our last call, like "what is meant by law enforcement, or consumer trust" from a global perspective.

-  Run a brainstorming session on the legitimate interests of each stakeholder group.

- What is ICANN's policy at the moment?  Would any member of the Team be in a position to do a presentation on this?  Or should we invite someone from the staff to cover this point?

- Reviewing our Scope, what don't we know, and what information do we need?  How do we get it, and do we need independent assistance?

- Planning our outreach:  who do we need to speak to within the ICANN Community?  Can we also think about who *outside* the community needs to give input?  How do we structure our outreach. I'd like to get as many of the Team involved in reaching back to their sponsoring communities throughout our work.

I'd also like to try and agree a work schedule and allocate some roles/small groups on particular issues.  I think it would work best if we identify someone within the team who would be willing to draw up a straw man GANTT or similar rather than "blue sky".

While we are in Europe, and (I hope) at Sharon's premises, perhaps we could invite a representative of European law enforcement, and a data protection authority (eg Art 29 group) as we discussed on our last call,  to give us their views on what their Whois needs are.  So, we could aim for 2 presentations plus Q&A sessions, to help inform ourselves.  Please can I have your thoughts on this, and any suggestions for speakers. 


Attendance at San Francisco and other ICANN meetings

I would welcome the Team's thoughts on this.  I'd like to propose the following format for all ICANN meetings that time place during our mandate

- We all aim to have a 1.5 day Team meeting
- In addition, we should use ICANN meetings for outreach to:
	- the Supporting Organisations and Advisory Committees
	- the Board
	- any local stakeholder groups who are relevant to our task

I would like to use the outreach sessions to build liaison with the relevant SO/ACs, inform them about how and what we're doing, ask them what they think we should be doing, and how they can contribute to our task.   Would it be possible for those who have been put forward by different SO/ACs to accompany the Chair/Vice Chair to those meetings and help lead the discussions?


Budget
In preparation for our next call, please can we all give some thought to the London agenda, and particularly whether or not this group will need to commission outside research, as the ATRT has done.  If so, then we need to give the Board a heads up as soon as possible, and prepare a revised budget.   Bill has kindly posted the budget up on the Wiki, so take a look in preparation for our next call.

Chair and staff
I see part of the Chair's role to liaise with staff on behalf of this Team, if any of you have special requests or issues.  This is not to block your direct contact with staff, but to offer myself as a resource to you if you feel that would be helpful.

Getting to know you
I would really appreciate having a call with each of you over the coming weeks, so get to know you a bit, understand your background beyond what's up there on the site, your views on what this Team should be covering, and understand which areas you feel you can particularly contribute to our achieving our objectives.  Please can I ask the staff to set up half hour calls with me and each of you.  Alice - I'll let you have my availability separately.

Our next call
I propose that in our next call we focus on:

- broad brush stakeholder identification, from a global perspective
- identifying what, if any, external resources we need.

Please let me have your thoughts on these proposals, and I look forward to our next call.

Best,

Emily

76 Temple Road, Oxford OX4 2EZ UK 
telephone: 01865 582 811   mobile: 07540 049 322 
emily.taylor at etlaw.co.uk www.etlaw.co.uk


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