[Rt4-whois] London Agenda and Hotels

Fri Dec 10 16:51:50 UTC 2010

I also support the full 2-day meeting proposal as opposed to 1.5 or 1.75 days. 

Kim 

On 10 Dec 2010, at 07:52, <sharon.lemon at soca.x.gsi.gov.uk> <sharon.lemon at soca.x.gsi.gov.uk> wrote:

> NOT PROTECTIVELY MARKED
> 
> Dear All,
>  
> As ICANN do not sign contracts, I am going to undertake that on behalf of the group with the hotel.Obviously this comes with a liaibility to pay whatever happens and  I need to do this early next week, so really do need to press on how many, and for how long.
>  
> I am happy to accommodate you all as long as possible, as we have waited for a long time to meet and the subject matter and surrounding issues are very complex.  I really hope this is going to be the solid foundation on which we build our work.
>  
> So - very flexible this end - am keeping most of week clear to accomodate any special requests or travel arrangements - but need to now hotel numbers and dates by Monday.
>  
> Have a good weekend, and happy travels to those travelling from Columbia.
>  
> Best Wishes
>  
> Sharon
> -----Original Message-----
> From: rt4-whois-bounces at icann.org [mailto:rt4-whois-bounces at icann.org] On Behalf Of Emily Taylor
> Sent: 09 December 2010 09:10
> To: Smith, Bill
> Cc: rt4-whois at icann.org
> Subject: [Rt4-whois] London Agenda and Hotels
> 
> Dear all
> 
> I've been reviewing these threads re: London.
> 
> I appreciate the comments that have been made, and the work that Olof Alice and the staffers are doing on the logistics.
> 
> Given that so few of us made it to Cartagena, I view the informal meeting up the night before as an important part of our team building.  I can understand that travelling from Brussels may be possible on the morning, but hear what others say about the length of flights from other European destinations.
> 
> Please can we extend an extra night in the hotel for members of the team who do not want to travel on the morning.
> 
> I'm also looking at the agenda over the next day or two, and hear what the US contingent say about planning for 2 full days.
> 
> Before Kathy and I take this on board - are there any comments in favour of the original plan, ie stopping around 1400 or 1500 to allow those with flights home to catch them.  My usual experience of the last afternoon of meetings of this kind is that the group dwindles in size as people catch their planes.
> 
> Any comments?
> On 8 Dec 2010, at 22:43, Smith, Bill wrote:
> 
>> Olof,
>> 
>> I appreciate, support, and practice responsible spending. I think we also need to be respectful of individuals and what we might be asking them to do in the name of fiscal responsibility and the risks we are taking by asking people to arrive on the first day of our meeting and leave on the second. WIth that in mind, I believe we are under-estimating the number of hotel nights that we will need for a two-day meeting (or even the current proposal for a day and a half).
>> 
>> While it may be possible for some to arrive in London the morning of our meeting, to do so may require them to secure very early morning flights or trains and we run the risk that those individuals will be delayed, perhaps significantly. I have attended meetings with very tight travel arrangements, but tend to do so only when absolutely necessary. Also, asking that we plan to leave London on the evening of our second day is impractical at best for some of us.
>> 
>> Regards
>> 
>> Bill
>> 
>> On Dec 8, 2010, at 2:07 PM, Olof Nordling wrote:
>> 
>> Hello Kathy,
>> Our thinking was to be parsimonious with the budget and count on Europeans being able to reach London the same morning (like Alice and I have planned), especially since UK time adds a cushion of one hour for those in continental Europe.
>> However, it’s the Review Team’s choice – and there is also a risk factor with counting on early morning flights into London in January (for obvious reasons like snow – 5 cm is enough to close Heathrow- and fog, as long as the EU hasn’t harmonized European climate to Portuguese standards…) so yes, it is possible.
>> All the best
>> Olof
>> 
>> From: Kathy Kleiman [mailto:kKleiman at pir.org]
>> Sent: Wednesday, December 08, 2010 4:51 PM
>> To: Olof Nordling; Alice Jansen; Denise Michel
>> Cc: rt4-whois at icann.org<mailto:rt4-whois at icann.org>
>> Subject: London trip -- dates
>> 
>> Hi All,
>> The agenda is still under review, but let me share with you the vision that we have, and the agenda overview that we are planning (below). It is modeled on the schedule of the PIR Board agenda (which works well for getting a lot of work done in a short time).
>> 
>> Given the long day of the main meeting (Wednesday), it is central that people arrive the day before… and be fully rested and refreshed for our long day on Wed!  Is that possible?
>> 
>> Best,
>> Kathy
>> --------------------------------------------------
>> 
>> Agenda of the Whois Review Team (Kathy note: schedule bits only)
>> Face to Face meeting, London,
>> 19 to 20 January 2011
>> Tuesday, 18 January 2011
>> Arrival by members of the Whois Review Team.
>> A location for evening  drinks will be established at or near our hotel (further details to follow).
>> 
>> Wednesday, 19 January 2011 - DAY 1
>> Full day F2F Meeting
>> 09:30 - 18:00 – including lunch, and an nice evening dinner to follow (with Whois Team and ICANN Staff – we would be pleased if you would join us -- Location to be announced).
>> 
>> Thursday, 20 January 2011
>> DAY 2
>> 09:30 - 14:00 including lunch.
>> 
>> 
>> 
>> Kathy Kleiman
>> Director of Policy
>> .ORG, The Public Interest Registry
>> Direct: +1 703-889-5756 | Mobile:+1 703-371-6846|  www.pir.org<http://www.pir.org> |
>> 
>> Find us on Facebook<http://www.facebook.com/pir.org>  |  .ORG Blog<http://www.pir.org/orgbuzz> | Flickr<http://flickr.com/orgbuzz> | YouTube<http://youtube.com/orgbuzz> | Twitter<http://twitter.com/ORGBuzz> |
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