[Rt4-whois] FOLLOW-UP: Telephone conference schedule

[Smith, Bill]

I have also updated the Calendar<https://community.icann.org/display/whoisreview/Calendar> to include the conference calls and face-to-face meetings. Hopefully timezones, access privileges, etc. work for everyone.

On Jan 27, 2011, at 6:41 AM, Alice Jansen wrote:

Dear Review Team Members,

Please find attached an updated version of the calendar for your consideration which includes your F2F sessions. (Also available on the Wiki at: https://community.icann.org/display/whoisreview/Conference+Call+Schedule+-+Draft)

The Doodle poll results indicate that Tuesday, 20 September and Wednesday, 21 September are the best dates for your September meeting.

Thanks,

Very best regards

Alice

From: rt4-whois-bounces at icann.org<mailto:rt4-whois-bounces at icann.org> [mailto:rt4-whois-bounces at icann.org] On Behalf Of Emily Taylor
Sent: Thursday, January 27, 2011 9:35 AM
To: Sharon Lemon
Cc: RT4 WHOIS
Subject: Re: [Rt4-whois] Telephone conference schedule

Hi Sharon

Good questions, thanks.

I propose that we schedule 90 minutes for the calls (to create the necessary diary time), but aim to complete the calls within one hour, unless the agenda demands more time.

I think what Alice has done is scheduled a call every two weeks, and the exact dates of the F2F meetings will be slightly different.  For example, I believe we agreed to meet all day Sunday in San Francisco, and I suggest that we go for the same date in other ICANN meetings.

Alice - please would you confirm, and send through the dates of the Sunday at ICANN meetings this year, and the result of the doodle poll re: our London meeting when that is decided.

Kind regards

Emily

On 27 Jan 2011, at 08:27, Sharon Lemon wrote:

Emily and Alice,

Thx for this. Couple of questions:

1 how long should we allow for each call, now they are more frequent?
2. I note that 22.6 is listed, and my diary shows that as a FTF is Amman- is this no longer the case?
3. 14.9 shown as FTF, I have it the following week. I presume that means that it is close to our FTF?

Thx

Sharon

Sent from my iPad

On 27 Jan 2011, at 08:00, Emily Taylor <emily.taylor at etlaw.co.uk<mailto:emily.taylor at etlaw.co.uk>> wrote:
Hi all

At our London meeting, we agreed an action plan that included a call every two weeks.  Because of the geographical spread of Team members, we also agreed to rotate the timing of the calls.

Alice has kindly pulled together a schedule, using Bill's work on time zones.

I propose that we adopt this schedule.  My proposal is that individuals for whom a call falls between 22:00 - 06:00 local time should not be expected to participate in that call.  Each call will be recorded, the transcript will be available, and we plan to have regular face to face meetings.

If I don't hear any objections, this will be the basis that we adopt the schedule.

Kind regards

Emily
<WHOIS - Conference Call calendar.doc>

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