[RZERC] RZERC Membership Appointment & Chair Election Update

[Danielle Rutherford]

Dear RZERC,

Thank you to everyone who provided feedback on this topic. After speaking with Duane, he’s decided to proceed with the proposed timeline and suspend the current chair election proceedings.

At the next RZERC Meeting on 6 November 2019, the RZERC is scheduled to discuss several items to prevent this situation from happening in the future (agenda here: https://docs.google.com/document/d/12kCWPf_ogW1cdG9QLhA1MNIUUHlogUnDDzBgMexPhHQ/edit?usp=sharing):

  *   Cadence of meetings: The RZERC will reconsider the current suspension of regular meeting and consider meeting more often even when there is no work. The current suggestion is to meet once per quarter.
  *   Membership reappointment procedures: The RZERC will discuss the division of responsibility between policy support staff and the appointing organization for tracking the appointment schedule and term requirements for RZERC members.
  *   Interim Chair: This is considered to be a one-time occurrence that will not repeat itself in the future. If the RZERC votes for Duane to serve as interim chair next week it would not extend his final term, should he be elected to serve as Chair for a second and final term. He would be limited to two years total.

Best,
Danielle

From: RZERC <rzerc-bounces at icann.org> on behalf of Danielle Rutherford <danielle.rutherford at icann.org>
Date: Wednesday, October 23, 2019 at 5:35 PM
To: "rzerc at icann.org" <rzerc at icann.org>
Subject: [RZERC] RZERC Membership Appointment & Chair Election Update

Dear RZERC,

We are currently working on the RZERC membership reappointment process. It appears that six or seven organizations need to reappoint or reconfirm their representatives to the RZERC.

Having discussed with the RZERC Chair, we propose that instead of proceeding with the chair election, we should do the reappointment process for RZERC members first, and let the newly seated members elect the RZERC Chair.

Below is a proposed timeline:

  *   Week of 28 October 2019, current RZERC Chair sends out reappointment or reconfirmation requests to appointing organizations
  *   Week of 13 January 2020, the appointing organizations provide with staff the representatives for RZERC. This is just about 90 days and we think it will give the appointing organizations enough time for any internal procedures that need to take place in order to elect a new representative or confirm the current representative.
  *   Week of 20 January 2020, new RZERC members are seated, a new call for nominations for RZERC Chair is sent out.
  *   Week of 24 February 2020, election is held and new RZERC Chair is selected.

Please note according to RZERC operational procedures, Duane’s term as the RZERC Chair ends on Wednesday 6 November 2019. So there will be about three months the RZERC would be without a chair. We could address this lapse in two ways: 1) make Duane an interim Chair till 24 February, or 2) continue the period without the chair.

Any thoughts on the timeline and the interim chair option? Please respond with your thoughts on this proposed timeline no later than 23:59 UTC Wednesday 30 October 2019.

Best
Danielle
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