[UA-discuss] ACTION REQUIRED by May 15, 2024 For Continuation of Your UASG Membership

[Roberto Gaetano]

Ditto
+1

r.


On 21.03.2024, at 12:19, Maxim Alzoba via UA-discuss <ua-discuss at icann.org> wrote:

+1

I think a standard GNSO SOI is enough, given the work devoted to it in the community


Sincerely Yours,

Maxim Alzoba
Special projects manager,
International Relations Department,
FAITID


On 21 Mar 2024, at 14:17, Marc Tl via UA-discuss <ua-discuss at icann.org> wrote:

Dear Seda and Esteemed UASG Members,
I hope this message finds you well. I want to express my appreciation for ICANN's dedication to enhancing transparency and accountability within the Multistakeholder ecosystem. However, I have some concerns regarding the process outlined for submitting our Statements of Interest (SOIs) to retain access to UASG mailing lists.
While I understand the importance of verifying our continued interest in receiving information from the UASG, I must highlight that the current practice diverges significantly from established ICANN standards. For instance, the SOIs for groups like the GNSO were developed collaboratively by a small team and approved by the community before implementation. In contrast, UASG is requesting members to submit their SOIs through a third-party service provider, Smart Sheet, which raises questions about data privacy and security. In all ICANN groups SOI data always remain within ICANN systems and not on any third party vendor.
The selection of a third-party vendor for collecting sensitive information is concerning, especially considering the General Data Protection Regulation (EU GDPR) compliance implications. I seek assurance and information from UASG regarding how the measures are in place to safeguard our data and prevent its misuse for commercial purposes by either UASG or its contracted parties.
Furthermore, I question why UASG opted for a separate submission process instead of linking our existing SOIs from the ICANN community platform, which is the standard practice across various ICANN groups. The discrepancies in the questions included in the UASG SOI form compared to other ICANN groups raise additional concerns about consistency and alignment with community-approved standards.
I urge UASG leadership to provide clarity on the decision-making process behind the chosen submission method and address the privacy and security concerns raised by members. Transparency and accountability are essential values that must guide our actions within the ICANN community, and I believe it is crucial to ensure that all practices adhere to these principles.
Thank you for your attention to these matters, and I look forward to your prompt response of these concerns.
Sincerely,
Marc Miller
Sr. Director

On Thu, Mar 21, 2024 at 3:35 PM Seda Akbulut via UA-discuss <ua-discuss at icann.org<mailto:ua-discuss at icann.org>> wrote:
Dear UASG members,

We hope this email finds you well. As part of ICANN’s ongoing efforts to enhance transparency and accountability within the multistakeholder ecosystem, we are reaching out to verify your continued interest in receiving information from the UASG. To retain access to UASG mailing lists, you must submit your Statement of Interest (SOI) by 15 May, 2024. This practice is consistent with other groups of the ICANN community (e.g., see SOIs for GNSO<https://community.icann.org/display/gnsosoi/New+SOIs>, or click “New SOIs” on the left menu here<https://community.icann.org/display/gnsosoi>.)

The SOI form is available at https://app.smartsheet.com/b/form/725e244f1369423182ea1bf932df6962.

If you are unable to complete your SOI by 15 May 2024 deadline, you will be unsubscribed from all UASG email lists. However, you can resubscribe at a later time by submitting your SOI.

ICANN will publicly publish the received SOIs at https://uasg.tech/member-area/.

We sincerely appreciate your cooperation and understanding in this matter. Your participation is instrumental in building a more transparent and robust community. If you have any questions or concerns, please don't hesitate to reach out to us at info at uasg.tech<mailto:info at uasg.tech>.

Thank you for your continued support, and we look forward to your valuable contributions.

Best regards,

UASG Leadership Team


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