[CCWG-ACCT] CCWG-Accountability - Preparing for WS2

[James Gannon]

Without speaking to the substantive argument that others are addressing, In the spirit of CCWG taking ownership of our costs can we have an estimate of the cost impact of transcription for WS2? Will help inform us better.

-James

From: <accountability-cross-community-bounces at icann.org<mailto:accountability-cross-community-bounces at icann.org>> on behalf of Bernard Turcotte <turcotte.bernard at gmail.com<mailto:turcotte.bernard at gmail.com>>
Date: Monday 30 May 2016 at 17:31
To: Greg Shatan <gregshatanipc at gmail.com<mailto:gregshatanipc at gmail.com>>
Cc: "accountability-cross-community at icann.org<mailto:accountability-cross-community at icann.org>" <accountability-cross-community at icann.org<mailto:accountability-cross-community at icann.org>>
Subject: Re: [CCWG-ACCT] CCWG-Accountability - Preparing for WS2

Greg,

Just to be clear recordings of all calls will continue to be made available after each call of each group.

Hope this helps.

Cheers.

B.

On Mon, May 30, 2016 at 12:14 PM, Greg Shatan <gregshatanipc at gmail.com<mailto:gregshatanipc at gmail.com>> wrote:
I'm more concerned about a different area of (lack of) support:

"No note taking by staff, beyond action items, and no transcriptions."

This will make it more difficult to keep the thread of our work going from week to week.

I think we may have relied too heavily on staff drafting of the actual report in Work Stream 1.  While I don't necessarily relish substantial drafting responsibilities, it's important that the end product be the work of the community.  The staff (and in particular Bernie) did an amazing job, but it still felt like an odd "intermediation" at times.

Meeting notes and transcriptions are important tools in getting to that point.  Hopefully, the action items will be sufficiently detailed to allow a meeting's results to be comprehensible to those that miss that call, but something will be lost when the sole record of that meeting is a recording and a bullet-point list of "action items."

Greg

Greg

On Mon, May 30, 2016 at 6:29 AM, Finn Petersen <FinPet at erst.dk<mailto:FinPet at erst.dk>> wrote:
I fully support the idea from Jorge.

Best,

Finn

Fra: accountability-cross-community-bounces at icann.org<mailto:accountability-cross-community-bounces at icann.org> [mailto:accountability-cross-community-bounces at icann.org<mailto:accountability-cross-community-bounces at icann.org>] På vegne af Jorge.Cancio at bakom.admin.ch<mailto:Jorge.Cancio at bakom.admin.ch>
Sendt: 30. maj 2016 12:13
Til: turcotte.bernard at gmail.com<mailto:turcotte.bernard at gmail.com>; accountability-cross-community at icann.org<mailto:accountability-cross-community at icann.org>
Emne: Re: [CCWG-ACCT] CCWG-Accountability - Preparing for WS2

Dear co-chairs, dear all

I was finally having a look at these documents and an apparent inconsistency struck my eye: on the one hand, it is foreseen that the subgroups will do the „heavy lifting“ including drafting etc.. But, on the other hand, the subgroup members are expected to draft their own documents.

This could delegate and impose probably too much of a burden on the volunteers and have also undesired side-effects on the inclusiveness and diversity of the subgroups and their outputs, as drafting is not only extremely time intensive –a resource which is unequally distributed- but also requires native or near-native English writing skills.

Hence, I would advocate a more balanced approach, with our professional and neutral staff still taking care of the drafting of each subgroups’ key documents (e.g. initial issues description, scoping paper, draft output docs, output doc, etc) as a general rule – with subgroup participants taking over documents that have a more contingent/ad hoc character.

Hope this may be agreeable to all

Best

Jorge

Von: accountability-cross-community-bounces at icann.org<mailto:accountability-cross-community-bounces at icann.org> [mailto:accountability-cross-community-bounces at icann.org] Im Auftrag von Bernard Turcotte
Gesendet: Mittwoch, 25. Mai 2016 18:21
An: Accountability Cross Community <accountability-cross-community at icann.org<mailto:accountability-cross-community at icann.org>>
Betreff: [CCWG-ACCT] CCWG-Accountability - Preparing for WS2

Dear all,

As the work on the Bylaws comes to a close, we have spent some time preparing and thinking through Work Stream 2. Our official Work Stream 2 kick-off is on Sunday 26 June at ICANN56 in Helsinki. To prepare for the kick off, we would like to have a plenary CCWG-Accountability next week on Tuesday 31 May at 19:00 UTC. The proposed agenda for the call is as follows:

Agenda for CCWG meeting on 31 May at 19:00 UTC:
1. Opening Remarks
2. Budget discussion
3. Preparation for WS2 kickoff in Helsinki

·         What to do before Helsinki

·         What are next steps (after Helsinki)
4. AOB
5. Closing Remarks

Attached you will find a presentation on the budget that we have prepared with the help of Bernard Turcotte and ICANN staff in their Project Costing Support Team function. We will need to submit this budget to the ICANN Board for their consideration and approval before the start of FY17 in July. As you will see from the presentation, there are a few areas that we may want to discuss as a full group before submitting our proposal. Please initiate the discussion on the CCWG-Accountability list, and we’ll continue the discussion on the call.

You will also find attached a presentation on preparing the WS2 kickoff in Helsinki.

Best,
Mathieu, Thomas, Leon
CCWG-Accountability co-Chairs

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