[gnso-improvem-impl-sc] RE: Updated Electronic Voting language

Tue Aug 5 00:04:27 UTC 2014

All:

My proposed revisions are attached.  After re-reading the proposal and portions of the Operating Procedures, I'm more comfortable with the language, so my changes are more tweaks and organizational in nature.

I would note, however, that while we are referring to this as "electronic voting" language, and the document is saved under the name "Remote or Electronic Voting Language", the proposal itself is about "voting outside a meeting."  (I've changed the title in the document .)  There is a statement that voting should "normally" be by electronic means, but that is the only explicit reference to electronic voting.  I'm not objecting to this, since it gives the GNSO Council maximum flexibility.  However, if anyone is expecting to see an "electronic voting" proposal as such, they might be slightly surprised; we may want to explain that when we send it back.

Best regards,

Greg

From: owner-gnso-improvem-impl-sc at icann.org [mailto:owner-gnso-improvem-impl-sc at icann.org] On Behalf Of Mary Wong
Sent: Thursday, July 31, 2014 11:49 AM
To: gnso-improvem-impl-sc at icann.org
Subject: [gnso-improvem-impl-sc] Re: Updated Electronic Voting language

Hi and thanks for the note, Greg. With the exception of the introductory sentence at the beginning, I believe the sub group intended that the actual language be that to be incorporated into - or rather, added to - the GNSO Operating Procedures. As such, would the attached updated version help? I've basically just numbered (or re-numbered) the sections to correspond to the numbering used in the current GNSO Operating Procedures, with "xx" to signify the actual Section number to be allotted to the final version.

Thanks and cheers
Mary

Mary Wong
Senior Policy Director
Internet Corporation for Assigned Names & Numbers (ICANN)
Telephone: +1 603 574 4892
Email: mary.wong at icann.org<mailto:mary.wong at icann.org>

From: <Shatan>, "Gregory S." <GShatan at reedsmith.com<mailto:GShatan at reedsmith.com>>
Date: Wednesday, July 30, 2014 at 9:08 PM
To: Mary Wong <mary.wong at icann.org<mailto:mary.wong at icann.org>>, "gnso-improvem-impl-sc at icann.org<mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org<mailto:gnso-improvem-impl-sc at icann.org>>
Subject: RE: Updated Electronic Voting language

All:

I am raising a process question with regard to the Electronic Voting language as it currently stands.  Unlike the 10-day Waiver rule proposal and the resubmission proposal (among others), the Electronic Voting language is not currently drafted in the form of a rule that can be "dropped into" the Operating Procedures.  Instead, it is more of a statement of principles (although it has tightened up quite a bit through various drafts).

If we send it out for public comment and review in this form, wouldn't we  then need to revise it to put it in the form of a draft rule, which would then go out for a second round of Consensus Call/public comment/GNSO Council review, and then (unless there are no issues raised with the drafting of the rule), wouldn't we need to revise it again to put it in the form of a final rule for a third round of Consensus Call/public comment/GNSO Council review before it can be adopted?

Would it make sense to revise the Electronic Voting language so that it is the form of a rule, which could eliminate a round of review and get the rule "on the books" faster?  (Given the evolution of the document, I think we are already halfway there.)  Or is the issue sufficiently complex that it should be reviewed by the community "in principle" first, before we turn it into a rule?  Or am I missing something relating to process and procedures?

Best regards,

Greg

From: owner-gnso-improvem-impl-sc at icann.org<mailto:owner-gnso-improvem-impl-sc at icann.org> [mailto:owner-gnso-improvem-impl-sc at icann.org] On Behalf Of Mary Wong
Sent: Wednesday, July 30, 2014 6:19 PM
To: gnso-improvem-impl-sc at icann.org<mailto:gnso-improvem-impl-sc at icann.org>
Subject: [gnso-improvem-impl-sc] Updated Electronic Voting language

Dear all,

Please find attached an updated draft of the proposed Electronic Voting procedure for the GNSO Council, based on the SCI meeting on 22 July. Please note also that, after consulting with Ron as the Chair, the finalized language for this procedure will be sent out together with the previously-approved language for the 10-day Motion Waiver procedure for a formal Consensus Call. Following the conclusion of the Consensus Call and assuming the two procedures are approved, staff will then prepare to send them out - together with the previously-adopted language regarding WG Consensus Levels -  for public comment and GNSO Council review.

We will, as per usual practice, also notify and consult with ICANN Legal on all these adopted procedures, to ensure that they are in general conformity with other rules and processes in the ICANN community.

Thanks and cheers
Mary

Mary Wong
Senior Policy Director
Internet Corporation for Assigned Names & Numbers (ICANN)
Telephone: +1 603 574 4892
Email: mary.wong at icann.org<mailto:mary.wong at icann.org>

From: Julie Hedlund <julie.hedlund at icann.org<mailto:julie.hedlund at icann.org>>
Date: Tuesday, July 22, 2014 at 4:09 PM
To: "gnso-improvem-impl-sc at icann.org<mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org<mailto:gnso-improvem-impl-sc at icann.org>>
Subject: [gnso-improvem-impl-sc] Action items: SCI Meeting 22 July

Dear All,

Please find below the action items from the call on 22 July. These also are posted to the wiki at: https://community.icann.org/display/gnsosci/22+July+2014.  Our next meeting is scheduled in two weeks on Tuesday, 05 August at 1900 UTC. A separate meeting notice will be sent to the list and will include details concerning remote access.

Best regards,

Julie

Julie Hedlund, Policy Director

SCI Meeting Actions - 22 July

1.  Waiver of 10-Day Motion Deadline: 1) Put the language out for a formal consensus call (consensus must be unanimous); 2) If consensus is achieved combine with other changes to the Operating Procedures for public comment.

2.  Remote/Electronic Voting: 1) Take out "regularly scheduled" in both instances where it appears in paragraph 5; 2) Send the revised language out for consensus call (consensus must be unanimous); 3) If consensus is acheived combine with other changes to the Operating Procedures for public comment.

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