[RDS-WHOIS2-RT-Leadership_Staff] FW: [Ext] Re: RDS-WHOIS2: Analysis of best timing for Plenary/Leadership calls

Thu Nov 9 02:54:23 UTC 2017

Sorry, I was offline due to a personal issue all 
day. I never received the first message and it is 
not in the mailing list archive 
(http://mm.icann.org/pipermail/rds-whois2-rt-leadership_staff/2017-November/date.html).

You are right about the timezones. I seem to have 
shifted in the wrong direction moving to standard 
time. Thanks for catching this.

14:00 is problematic for me on Thursdays since I 
have another meeting at the same time (and often 
a third one scheduled also at that time). So if 
we want to use 14:00 UTC, it will need to be a different day of the week.

Since the wiki does not show any plenary calls 
after 19 October, I will assume there is not one 
tomorrow. I will send out a message to the RT confirming this.

Let's talk on Thursday or Friday and decide how to proceed.

Alan

At 08/11/2017 04:07 AM, Jean-Baptiste Deroulez wrote:

>Dear Alan,
>
>Can you confirm whether you have received the 
>below email? It seems it did went through.
>
>Apologies for the inconvenience caused.
>
>Kind regards,
>
>Jean-Baptiste
>
>From: Jean-Baptiste Deroulez <jean-baptiste.deroulez at icann.org>
>Date: Monday, November 6, 2017 at 4:52 PM
>To: Alan Greenberg <alan.greenberg at mcgill.ca>, 
>"rds-whois2-rt-leadership_staff at icann.org" 
><rds-whois2-rt-leadership_staff at icann.org>
>Subject: Re: [RDS-WHOIS2-RT-Leadership_Staff] 
>[Ext] Re: RDS-WHOIS2: Analysis of best timing for Plenary/Leadership calls
>
>Dear Alan,
>
>Thank you for your email.
>
>I understand from your email that no leadership 
>call should be scheduled for this week, can you 
>please also confirm whether no plenary call should be scheduled?
>
>While updating the doodle poll, I found that 
>there was an issue in the calculation of several 
>time zones in the Excel sheet you provided. 
>Please find the updated version attached. It now 
>appears that 14:00 UTC would be a convenient 
>time for all review team members. Would you like 
>us to schedule upcoming plenary calls at this 
>time, or send out a doodle with other options?
>
>Thanks in advance for your guidance,
>
>Kind regards,
>
>Jean-Baptiste
>
>From: Alan Greenberg <alan.greenberg at mcgill.ca>
>Date: Friday, November 3, 2017 at 10:07 PM
>To: Jean-Baptiste Deroulez 
><jean-baptiste.deroulez at icann.org>, 
>"rds-whois2-rt-leadership_staff at icann.org" 
><rds-whois2-rt-leadership_staff at icann.org>
>Subject: Re: [RDS-WHOIS2-RT-Leadership_Staff] 
>[Ext] Re: RDS-WHOIS2: Analysis of best timing for Plenary/Leadership calls
>
>Hi Jean-Baptiste,
>
>My inclination is to delay by a week since I 
>know that I will be spending most of next week 
>catching up on the past two weeks away and will 
>not have much time to prep for this call. But if 
>Cathrin and Susan think we should go ahead with it, I can agree.
>
>On the Doodle, only 12:00 and 13:00 UTC allow 
>for a 90 minute meeting avoiding midnight till 6 
>am, but perhaps Lili is willing to go a bit 
>later. Please add the third "If need be" option 
>as well as enabling local time-zones. Please do 
>not send this out until 12:00 UTC on Sunday to 
>allow the US to have moved to Standard time.
>
>Alan
>
>At 03/11/2017 10:27 AM, Jean-Baptiste Deroulez wrote:
>
>
>
>Alan, Cathrin, Susan,
>
>I hope you have all had a productive ICANN60.
>
>We have prepared a 
><https://urldefense.proofpoint.com/v2/url?u=https-3A__doodle.com_poll_sczm656ydkhr5339&d=DwMFAw&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=a5VfrQZP4r0Kte2xBJT17IgRyRBHECC3vHSuFP_QBqD22G4dgkHhRZBEhshbjycD&m=Zf-36v9uvps-UUyj5Lpf2Fjoe9ml8mNcuAi8Rh68AY4&s=w9-ZvjgB0iGFFQMd_4ERNIeAD9rU2FTN1kX8xht06kY&e=>doodle 
>poll[doodle.com] for the review team to identify 
>the ideal time of its upcoming plenary calls, 
>taking into account the adjusted time reflected in the attached document.
>
>We believe you had previously asked for a 
>plenary to be scheduled next week (Thursday), 
>could you please confirm? If you do, may we push 
>the leadership call to Tuesday 18:00 UTC, as 
>some of the ICANN org will still be travelling on Monday?
>
>We look forward to your confirmation by next Monday, close of business.
>
>Kind regards,
>
>Jean-Baptiste
>
>From: Alan Greenberg <alan.greenberg at mcgill.ca>
>Date: Saturday, September 30, 2017 at 8:10 AM
>To: Jean-Baptiste Deroulez 
><jean-baptiste.deroulez at icann.org>, 
>"rds-whois2-rt-leadership_staff at icann.org" 
><rds-whois2-rt-leadership_staff at icann.org>
>Subject: [Ext] Re: 
>[RDS-WHOIS2-RT-Leadership_Staff] RDS-WHOIS2: 
>Analysis of best timing for Plenary/Leadership calls
>
>Thanks. Unless I am mistaken, Cathrin is 
>currently +2. I have made that adjustment and 
>also added a second version for post ICANN60 
>when many of the members go off of summer time.
>
>I will also send out a message asking if any 
>team members would prefer to change their "off hours".
>
>Alan
>
>At 28/09/2017 10:35 AM, Jean-Baptiste Deroulez wrote:
>
>
>Dear RDS-WHOIS2-RT Leaders,
>
>In reply to the action item identified on 
>leadership call #6 and #7 for ICANN org to 
>provide an analysis of what would be the best 
>timing taking into consideration time zones of 
>RT members, we attached an excel sheet reporting 
>each review team memberÃƒÂ¢€Ã¢Ã¢„Â¢s time 
>zoneone and identified which time (UTC) would reflect the highest attendance.
>
>Identified hours for future plenary calls would be either:
>
>13:00 UTC
>14:00 UTC
>15:00 UTC
>
>Identified hours for future leadership calls 
>would take place between 13:00 and 18:00 UTC, based on your time zones.
>
>Kind regards,
>
>Jean-Baptiste
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