[RDS-WHOIS2-RT-Leadership_Staff] RDS-WHOIS2-RT Leadership Call #11 - Suggested Agenda

[Jean-Baptiste Deroulez]

Dear RDS-WHOIS2-RT Leaders,

Please find the identified action items and decisions reached on yesterday’s call:

Decisions Reached:

  *   Plenary Call: Cathrin to chair the plenary call.
  *   Plenary Call agenda can be shared with the Review Team.

Action Items:

Terms of Reference:

  *   p4: On Plenary Call, it was decided that "unanimous" should stay. ICANN org to update the ToR.
  *   Appendix 2: Scope to be finalized
  *   Update Terms of Reference based on the above, and send a clean and marked up version to the Review team.

Subgroups Matrix:

  *   Topic 2 - provide an update on status and timeline of briefing on summary of "what’s new ", before plenary meeting if possible.
  *   ICANN org to send an email to Stephanie or Volker informing them that at this stage there is no confirmed date on when they will get input for topic 2.  Let them decide who should be the leader. Alan, Volker is not a member of topic 2 could you please clarify your ask?
  *   Highlight on the matrix who is the leader of each subgroup
  *   Circulate a subgroup recap to the Review Team once Stephanie & Volker have confirmed.

Briefings:

  *   Request for written WHOIS1 recommendations briefings: Alan to send a written request to ICANN org.
  *   Contractual Compliance/RAA: ICANN org to send a reminder and copy RDS leadership.
  *   Carlton's request on inclusing of WHOIS/RDS discussions (Board Level) in background material: Alan to clarify need with Carlton, sending an email to him and copying the leadership list


Scheduling:

  *   Plenary call:
     *   Doodle to be sent out to Review Team with start time an hour earlier, or an hour later. 3 time slots for all 5  days. (Include the "if necessary" option):
        *   https://doodle.com/poll/xcykk6nikur53kgd (FYI - we will ask Brenda to fill out the poll to reflect ICANN support team’s availability)
     *   Alan to encourage subgroup members to create skype groups to kickoff discussions.
  *   Leadership call #12: keep next leadership call at the same time (Thursday, 16:30 UTC). Check time with Cathrin, send another doodle if needed.

Travel, Budget, Fact Sheet discussion:

  *   Charla invited to answer questions ahead of leadership meeting if possible.

Kind regards,

Jean-Baptiste

From: RDS-WHOIS2-RT-Leadership_Staff <rds-whois2-rt-leadership_staff-bounces at icann.org> on behalf of Jean-Baptiste Deroulez <jean-baptiste.deroulez at icann.org>
Date: Wednesday, November 22, 2017 at 10:31 PM
To: RDS-WHOIS2-RT-Leadership <rds-whois2-rt-leadership_staff at icann.org>
Subject: [RDS-WHOIS2-RT-Leadership_Staff] RDS-WHOIS2-RT Leadership Call #11 - Suggested Agenda

Dear RDS-WHOIS2-RT Leaders,

In anticipation of our leadership meeting scheduled for Thursday 23 November - 16:30 UTC, please find below a proposed meeting agenda:


  1.  Terms of Reference
  2.  Subgroups Matrix
  3.  Briefings requests
  4.  Scheduling (Plenary & upcoming leadership call)
  5.  A.O.B.

Please find attached the latest version of the terms of reference, based on action items identified during the last plenary call.

We would like to kindly remind you that due to the US holiday of Thanksgiving, Susan and US based ICANN staff will not be participating in this call, and Brussels ICANN staff will support this call.

Kind regards,

Jean-Baptiste

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