[Ws2-diversity] Notes, recordings and transcript for Diversity Subgroup Meeting #17 | 6 April 2017

Thu Apr 6 19:28:34 UTC 2017

Dear Pua,

Thank you for this note and you are correct.  My apologies.  I did not notice.  I will resend the email with accurate notes.

Kind regards,
Brenda

From: <ws2-diversity-bounces at icann.org> on behalf of Pua Hunter <pua.hunter at cookislands.gov.ck>
Date: Thursday, April 6, 2017 at 2:11 PM
To: MSSI Secretariat <mssi-secretariat at icann.org>, CCWG Accountability <accountability-cross-community at icann.org>
Cc: "ws2-diversity at icann.org" <ws2-diversity at icann.org>
Subject: Re: [Ws2-diversity] Notes, recordings and transcript for Diversity Subgroup Meeting #17 | 6 April 2017

Dear Brenda,
Appears the notes are from previous meeting.  Can you check please.
Thank you,

[cid:image001.png at 01D2AEE2.1128BC90]

Pua Hunter | Director of ICT

Information and Communication Technologies | Office of the Prime Minister

phone: +(682) 25494 ext 7012 | fax: +(682) 20 856 | Private Bag | Avarua, Rarotonga, Cook Islands

web: http://www.pmoffice.gov.ck[pmoffice.gov.ck]<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.pmoffice.gov.ck&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=kbiQDH54980u4nTPfwdloDLY6-6F24x0ArAvhdeDvvc&m=dATBMxfUqXLJOqngA8oHc5ocrspEsHwTW0-xYXl7dnE&s=JdeZ6xsdIUGJ3MP5e0nK_iCId10gNVlSd9wEvybmVgY&e=> | mail: pua.hunter at cookislands.gov.ck<mailto:pua.hunter at cookislands.gov.ck>

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From: ws2-diversity-bounces at icann.org [mailto:ws2-diversity-bounces at icann.org] On Behalf Of MSSI Secretariat
Sent: Thursday, April 06, 2017 8:57 AM
To: CCWG Accountability
Cc: ws2-diversity at icann.org
Subject: [Ws2-diversity] Notes, recordings and transcript for Diversity Subgroup Meeting #17 | 6 April 2017

Hello all,

The notes, recordings and transcripts for CCWG Accountability WS2 Diversity Subgroup Meeting #17 – 6 April 2017 will be available here:   https://community.icann.org/x/_r-RAw[community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_-5Fr-2DRAw&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=kbiQDH54980u4nTPfwdloDLY6-6F24x0ArAvhdeDvvc&m=dATBMxfUqXLJOqngA8oHc5ocrspEsHwTW0-xYXl7dnE&s=k1CH2h95qZ0ZN1e6PBxRII2mpNanPvq8yPwH8oKQVt4&e=>

A copy of the action items and notes may be found below.

Thank you.

With kind regards,
Brenda Brewer, Projects & Operations Assistant
Multistakeholder Strategy & Strategic Initiatives (MSSI)
Internet Corporation for Assigned Names and Numbers (ICANN)
[cid:image005.png at 01D2AEE2.1128BC90]

Action Items:

  *   Fiona Asonga – to write to Co-Chairs requesting publication of the questionnaire per the decisions on this.

·         Fiona Asonga – to write to drafting group to clean up current draft to begin work with the objective of completing a first draft for public comment by ICANN59.

Notes (including relevant portions of chat):
9 Participants at start of call.
1. Roll Call
2. Status of Action Items
Fiona Asonga - both completed. Review of participants to the drafting team.
Bernard Turcotte – Co-Chairs have made the request to ICANN for interpretation of Diversity meetings. Please note that within a few weeks all CCWG-Accountability meeting will have English captioning at least until the end of June 2017.
3. Work plan with regards to plenary feedback
Fiona Asonga - We have been asked to reconsider when we publish the questionnaire by the co-chairs. We should post the questionnaire
to receive general input as well as to the SOACs.
Bernard Turcotte Staff Support: 42 days for public comments
Julie Hammer (SSAC): Could we ask for 42 days, even though not a public comment, recognizing that we cannot dictate.
avri doria: if we can't impose a date, then any date we suggest should be fine
Fiona Asonga - would recommend 42 days for responses to questionnaire. Should we translate?
Julia Charvolen: The question came from the LAC region in the GAC.  One of the GAC representatives from the LAC region proposed
to translate the questionnaire in Spanish.
Julia Charvolen: The GAC Leadership asked the question about the questionnaire being translated
Amal Al-Saqqaf: I don't think so
Cheryl Langdon-Orr (CLO) 2: I always support translations
Abdeldjalil Bachar Bong: i think before their answer so their members need to understand the questionnaire
Julie Hammer (SSAC): Is it an option to post the English version first and follow up with translations?
Abdeldjalil Bachar Bong: in their language (French ...)
avri doria: ummm, once we start to translate, one can wonder why discriminate against any language.
Cheryl Langdon-Orr (CLO) 2: FR ES EN as a min, best if can be 6 UN if possible plus Portuguese
Abdeldjalil Bachar Bong: we need to show the diversity that we defend now
Cheryl Langdon-Orr (CLO) 2: do remember we are the DIVERSITY WG
avri doria: otherwise it can look like we only care about diversity of some non english speakers
Cheryl Langdon-Orr (CLO) 2: yup
avri doria: i.e. wee work in parallel?
Amal Al-Saqqaf: agree with that but it depends on the plan of the diversity subgroup deadlines
avri doria: of course taking a sevral month vaca from diversity work, can work as well.
Andreea Brambilla: Agreed, we incorporate responses as they come in. But final responses will be required to confirm status quo, views of SOs/ACs etc
Julie Hammer - work in parallel is what we have committed to do and makes sense given timing.
Fiona Asonga - any objections/ (none). So the drafting team will clean up the document which will give time to have 3 readings
and the readjust the document. Once everyone is comfortable we can send it to the plenary.
Bernard Turcotte - Staff can assist with editing the document if the team wishes.
4. A.O.B
Fiona Asonga - Any AOB's? (none) Adjourned.

Decisions:

  *   Request the Co-Chairs send the questionnaire to the SOACs in English ASAP requesting a response in 42 days.
  *   Request the Co-Chairs publish the questionnaire similarly to the Jurisdiction questionnaire in all the ICANN languages + Portuguese requesting a response in 42 days from the date of publishing.
  *   The Diversity sub-group will not interrupt its work on publishing a draft set of recommendations for June 2017 while the questionnaire is active.

Action Items:

  *   Fiona Asonga – to write to Co-Chairs requesting publication of the questionnaire per the decisions on this.
  *   Fiona Asonga – to write to drafting group to clean up current draft to begin work with the objective of completing a first draft for public comment by ICANN59.

 Diversity meetings to the end of June
o   Friday 31 March 1900
o   Thursday 6 April 1300
o   Thursday 13 April 1300
o   Thursday 20 April 1300
o   Wednesday 26 April 1300
o   Thursday 4 May 1300
o   Friday 12 May 1300
o   Thursday 18 May 1300
o   Thursday 25 May 1300
o   Thursday 1 June 1300
o   Thursday 8 June 1900
o   Thursday 15 June 1900
o   Thursday 22 June 1900

Documents Presented

  *   WS2 DIVERSITY REPORT – Draft V2.pdf[community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_download_attachments_64077818_WS2-2520DIVERSITY-2520REPORT-2520-25E2-2580-2593-2520Draft-2520V2.pdf-3Fversion-3D2-26modificationDate-3D1491487648000-26api-3Dv2&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=kbiQDH54980u4nTPfwdloDLY6-6F24x0ArAvhdeDvvc&m=dATBMxfUqXLJOqngA8oHc5ocrspEsHwTW0-xYXl7dnE&s=p2Qd8HLm6QSO8NmJx6qo2hA83xmf_X1OBR-i8FjX4lc&e=>

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