AW: [council] Meeting Protocol for Brussels and beyond...

Thu Jun 3 19:38:30 UTC 2010

I agree!
To achieve satisfactory results in Brussels comparable to Nairobi requires a careful preparation and management of the debates. Any rules must be clear and communicated to all participants when we start.
I see these 3 rules being necessary as well sufficient: 1. Ensure a table seat for councillors, 2. Give councillors a first right to comment, 3. Limit the discussion as it fits to the schedule planned.

I wouldn't exclude the public audience from active participation (like at board meetings). To a certain extent - and that's my experience so far - their input was useful and helpful for my understanding.

Regards 
Wolf-Ulrich 

  _____  

Von: Adrian Kinderis [mailto:adrian at ausregistry.com.au] 
Gesendet: Donnerstag, 3. Juni 2010 13:58
An: Knoben, Wolf-Ulrich; stephane.vangelder at indom.com; william.drake at graduateinstitute.ch
Cc: council at gnso.icann.org
Betreff: RE: [council] Meeting Protocol for Brussels and beyond...

Wolf,

That must have worked well at a conference with 20% the usual participation level and no new DAG to bang on about...

I think it will be very different in Brussels. Hence my original email.

I would love to hear from our Chair and Vice chair on this (not you Stephane!).

Adrian Kinderis

From: KnobenW at telekom.de [mailto:KnobenW at telekom.de] 
Sent: Thursday, June 03, 2010 9:45 PM
To: stephane.vangelder at indom.com; william.drake at graduateinstitute.ch
Cc: Adrian Kinderis; council at gnso.icann.org
Subject: AW: [council] Meeting Protocol for Brussels and beyond...

Stéphane,

I personally felt comfortable the way you were managing the weekend sessions in Nairobi which means: councillors taking seats at the table and speaking first to the various topics. Time for open discussion was still available and seemed having been taken into schedule account. I would welcome to keep it this way.

Regards 
Wolf-Ulrich 

  _____  

Von: owner-council at gnso.icann.org [mailto:owner-council at gnso.icann.org] Im Auftrag von Stéphane Van Gelder
Gesendet: Mittwoch, 2. Juni 2010 08:37
An: William Drake
Cc: Adrian Kinderis; council at gnso.icann.org Council
Betreff: Re: [council] Meeting Protocol for Brussels and beyond...

Bill's summary is spot on as far as I can remember. In Nairobi, Adrian had pointed out the need to ensure Councillors get priority at our weekend sessions. As acting Chair at that meeting, I tried to do just that. My impression was that by allowing Councillors to speak first and then opening it to other members of the community, we were able to ensure that these sessions were productive for Councillors while still remaining open and useful for the larger community as well. 

Stéphane

Le 2 juin 2010 à 08:20, William Drake a écrit :

Hi Adrian, 

On Jun 2, 2010, at 2:24 AM, Adrian Kinderis wrote:

I would like to suggest that there be no questions from the floor during these sessions.

When we last had this conversation didn't we decide against draconian 

    measures that would preclude community participation (and were hence poorly 

    received by some) and for some intermediate steps like only Councilors at 

    the table, chair gives preference to Councilor comments and right sizes the 

    time for others, etc? If people think this has not worked sufficiently, 

    wouldn't it be possible to simply have an offline conversation with the most 

    relevant parties saying please respect the following ground rules, and to 

    reiterate these at the outset of meetings?

On Jun 2, 2010, at 2:51 AM, Adrian Kinderis wrote:

I'll shout an extra round at the bar on Saturday night to make up for it :)

Hmm...didn't I hear something like this a few meetings ago, didn't materialize... :-)

BTW, on the matter of after hour amusement, perhaps I'll pass along something I pointed out to NCSG, might be of interest to some here:

On Sun, May 30, 2010 at 1:33 PM, William Drake
<william.drake at graduateinstitute.ch> wrote:

Hi

Just an FYI for people who will be attending ICANN Brussels, as with Paris two summers ago, this meeting overlaps with the annual Fete de la Musique held across France, Belgium, Switzerland, etc.  Just had a look at the program http://2010.fetedelamusique.be/recherches?tid= <http://2010.fetedelamusique.be/recherches?tid=&tid_1=All&city=Bruxelles> &tid_1=All&city=Bruxelles and inter alia Saturday night 19th Toots and the Maytals is playing in the park near the conference site.

Bill

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