[council] GNSO Council questions concerning security issues in Marrakech

[James M. Bladel]

Dear Glen -

Thank you for following up with Nick on these open items.

If Councilors or their SGs have any additional questions regarding security & safety preparations for ICANN55 in Marrakech, could I ask that these be directed those to the sub team that is planning this meeting?  That effort is being led by Susan, Amr, and Donna.

Thanks—

J.


From: <owner-council at gnso.icann.org<mailto:owner-council at gnso.icann.org>> on behalf of Glen de Saint Géry <Glen at icann.org<mailto:Glen at icann.org>>
Date: Wednesday, December 16, 2015 at 4:08
To: GNSO Council List <council at gnso.icann.org<mailto:council at gnso.icann.org>>
Subject: [council] GNSO Council questions concerning security issues in Marrakech

Dear Councillors,

As a follow-up to the security briefing that Nick Tomasso and his team provided the Council with on 19 November and the questions the Council posed on the mailing list, please find the responses in italics below:

•           With the posting publicly of the location of where the security details will be at the venue, should we be concerned that others may gain access to this plan?
              (FYI the presentation has been removed from the website)
No, it should not have been posted publicly and for that reason was removed from the website.

•           Can we get an update from the Moroccan authorities about security enhancements outside the venue, e.g. the airport?
We have developed our security requirements for the Marrakech Meeting and will be working in concert with Moroccan authorities to implement them.  This will include security arrangements away from the meeting venue.  We will share general information on that plan once completed.



·        Donna Austin, RySG: Can we have the details about the firm Chris works for? Happy to have this in writing.
 Control Risks is an international firm with extensive expertise in managing security for large events. https://www.controlrisks.com/en/services/security-risk/travel-security

Chris Clark’s bio is attached.
He is a contractor reporting to Nick and responsible for managing all aspects of our meetings security program.



·        As well as to the booking issues delegates were having at the Palmeraie Resort in Marrakech.
 The problem was due to a lack of communication between the sales and reservations departments on the terms and conditions of our contract.

Reservation restrictions have now been removed.  Delegate reservations can be modified or cancelled without incurring penalty fees.

Guest room availability following the meeting, beginning on the Friday, March 11, is limited and those dates may appear as “sold out” online.  Delegates wishing to extend their stays may contact Loubna El Mekkaoui for assistance.  Please refer to the “ICANN Meeting” when inquiring.

Loubna El Mekkaoui, Sales Manager, Palmeraie Resorts
(address will be provided on request)

Please let me know if you have any questions.
Thank you.
Kind regards,

Glen

De : Glen de Saint Géry
Envoyé : mercredi 25 novembre 2015 19:45
À : Nick Tomasso
Cc : Glen de Saint Géry; Mary Wong; Marika Konings; Geoff Bickers; Chris.Clark at controlrisks.com<mailto:Chris.Clark at controlrisks.com>; David Olive
Objet : GNSO Council questions concerning security issues in Marrakech

Dear Nick,

Thank you and your team very much for attending the Council call on Thursday 19 November 2015. The Councillors appreciated your update and asked whether you would please be so kind as to provide responses to these questions:

•           With the posting publicly of the location of where the security details will be at the venue, should we be concerned that others may gain access to this plan?
              (FYI the presentation has been removed from the website)
•           Can we have the details about the firm Chris works for sent to the Council? [NOTE: this has been done – any additional information/follow up?]
•           Can we get an update from the Moroccan authorities about security enhancements outside the venue, e.g. the airport?
•           Can ICANN staff provide updates about concerns that the rooms in Marrakech are: (1) non-refundable/changeable; (2) to be prepaid; and (3) not available on Thursday night? Apparently the hotel is also asking people to email a scanned copy of the front and back of their credit cards – all these are very discouraging and difficult for attendees, especially business travelers. [NOTE: much of this has been done – any additional information/follow up?]

Thank you very much.
Kind regards,
Glen

Glen de Saint Géry
GNSO Secretariat
gnso.secretariat at gnso.icann.org<mailto:gnso.secretariat at gnso.icann.org>
http://gnso.icann.org<http://gnso.icann.org/>

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