[council] For your review - EPDP Initiation Request and EPDP Team Charter Templates

Fri Jun 15 18:31:10 UTC 2018

I agree with Darcy’s and Michele’s observations.

On the EPDP leadership, I’m not sure I have a strong opinion and I have some sympathy with letting a working group taking care of themselves in general (and indeed why would a member be qualified for this if the group so chooses…). On this particular one whether that’s through EPDP leadership selection or not, I think council will need close monitoring given the importance of the topic and the timeframe. A few weeks can be wasted over leadership quarrel, in/de-flated egos or frustrated leadership ambitions. I know such things rarely happen but the nomination process should minimize that likelihood anyway.

On a different point, during the discussion with the board, it was noted by many that this ePDP was somehow unusual also because it would progress in a [potentially moving] legal/regulatory environment, and that the ePDP WG should be ready to adapt quickly to that environment and possibly embark decisions/rulings/etc made elsewhere closing/opening options as they move forward. Maybe that’s something we could reflect here too somehow.

Regards,

Philippe

From: council [mailto:council-bounces at gnso.icann.org] On Behalf Of Darcy Southwell
Sent: Thursday, June 14, 2018 11:26 PM
To: Michele Neylon - Blacknight; Marika Konings; council at gnso.icann.org
Subject: Re: [council] For your review - EPDP Initiation Request and EPDP Team Charter Templates

Thanks, Marika.  My comments:

  *   Work plan:   has to be consistent with the overall timeline to reach the May 24, 2019, Temp Spec ultimate expiration, so that overall timeline should be included in the Charter.
  *   Membership criteria:
     *   agree with Michele that basic understanding of privacy should be included here.  However, I also think opening the EPDP with some basic training will help ensure everyone’s on the same page.
     *   Do we need to call out that observers do not contribute to consensus process?  I realize it will functionally be impossible to do that, but just to be clear.
  *   Board liaisons:  I’m not sure what rationale there is for 2.  1 fulltime plus an alternate makes sense.  But I also don’t see a problem with 2.
  *   EPDP Leadership:  I suggest the Council establish the structure and leave it to the EPDP Team to select the members.  The Team will be more effective if there is buy in as to who is taking leadership roles.  Michele suggested Council approve the selection.  Under what circumstances do we envision a member being unsuitable for the leadership role?  If Council isn’t approving members, instead trusting SGs to select appropriate participants for this very significant EPDP, I think we also need to trust the Team to select the appropriate leaders.

Thanks,
Darcy

From: council <council-bounces at gnso.icann.org> on behalf of Michele Neylon - Blacknight <michele at blacknight.com>
Date: Thursday, June 14, 2018 at 1:33 AM
To: Marika Konings <marika.konings at icann.org>, "council at gnso.icann.org" <council at gnso.icann.org>
Subject: Re: [council] For your review - EPDP Initiation Request and EPDP Team Charter Templates

Marika et al

I’ve made a few notes on the document (attached)

Regards

Michele

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Mr Michele Neylon
Blacknight Solutions
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Intl. +353 (0) 59  9183072
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From: council <council-bounces at gnso.icann.org> on behalf of Marika Konings <marika.konings at icann.org>
Date: Wednesday 13 June 2018 at 00:01
To: "council at gnso.icann.org" <council at gnso.icann.org>
Subject: [council] For your review - EPDP Initiation Request and EPDP Team Charter Templates

Dear All,

As discussed during today’s extraordinary Council meeting, staff has gone ahead and prepared a template for the EPDP Initiation Request as well as the EPDP Team Charter (see attached). As there is some duplication between the Initiation Request and the Charter, staff would like to suggest that you focus your attention on the EPDP Team charter for now. Once elements such as scope and team composition have been agreed on, these can then be lifted from the charter into the EPDP Initiation Request. Also note that staff has taken the liberty to prepopulate some of the sections of the charter to facilitate your deliberations. These entries are either based on existing charter language / practices / procedures and/or aspects that have come up in the context of the discussions to date, including the PDP 3.0 conversations. In addition, staff has flagged some items highlighted in yellow that will require further feedback before draft language can be added. Of course, it is up to you to edit / delete / add as you deem appropriate. If there is anything further that staff can do to facilitate your deliberations and drafting, please let me know.

Best regards,

Marika

Marika Konings
Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN)
Email: marika.konings at icann.org<mailto:marika.konings at icann.org>

Follow the GNSO via Twitter @ICANN_GNSO
Find out more about the GNSO by taking our interactive courses<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-efforts.htm#newcomers>.

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