[council] EPDP Team resources request

Wed Mar 27 14:01:19 UTC 2019

Hi all,

Thanks for the good discussion on this topic. Here are a few data points for further consideration as we work on ICANN65 scheduling:

*       Because this is the annual Policy Forum, meeting space is limited, and I’m told the GNSO will have two rooms to accommodate all our policy work. With that in mind, we’ll need to find a balance for all the Council meetings and PDP meetings.
*       We are working to ensure that any High Interest Topic and Cross-Community sessions are actually needed. I am engaging with the other SO/AC leaders and putting a marker down that, in my view, any such non-conflicted sessions really need to be broadly supported with legitimate interest across the community. This may free up some additional time and meeting space for substantive policy work during the week.
*       We submitted the formal request for a Day Zero meeting of the EPDP WG as the 90-day prior deadline requirement was 26 March.
*       For future planning, we can ask ICANN for a more detailed accounting comparing the cost of intersessional meetings vs. the cost of adding a day to regular ICANN meetings.
*       I think we should seek approval from ICANN for travel support for members of the EPDP team who can’t otherwise attend and where no alternate is available. That should be a relatively small number, but I’d like a bit more visibility into the number of anticipated travelers in such need before submitting the request.

Thanks, and I’ll be sure to keep everyone updated on the SO/AC and other meeting planning discussions.

Best,
Keith

From: council <council-bounces at gnso.icann.org> On Behalf Of Carlos Raul Gutierrez
Sent: Wednesday, March 27, 2019 8:58 AM
To: Ayden Férdeline <icann at ferdeline.com>
Cc: Council GNSO <council at gnso.icann.org>
Subject: [EXTERNAL] Re: [council] EPDP Team resources request

Ayden

Is an intersessional any cheaper? We night end up doing all, volunteer based policy work between meetings....

Thanks! Carlos Raúl Gutiérrez

El 27 mar. 2019 4:40, Ayden Férdeline <icann at ferdeline.com<mailto:icann at ferdeline.com>> escribió:

   That may be the overall cost of adding an additional day to the ICANN meeting for all facilities and required staff support, which would also used by others, not just the EPDP team -- how much is the real cost that Finance would ultimately allocate to the EPDP? I struggle to believe it is really more than all three of the EPDP team's face-to-face meetings to date. Ultimately, policy development is a core activity, and so this is just the cost of doing business for ICANN. We should not be counting pennies here, in my view.

   Ayden

   ‐‐‐‐‐‐‐ Original Message ‐‐‐‐‐‐‐

   On Wednesday, March 27, 2019 11:35 AM, Michele Neylon - Blacknight <michele at blacknight.com<mailto:michele at blacknight.com>> wrote:

      All

      On further discussion about this topic with others it transpires that adding a day to the ICANN meeting could easily cost $350k!

      This number was shared with various SO/AC people during the Marrakesh planning session in Kobe.

      So the obvious question is why can’t the EPDP use more of the scheduled meeting for its face to face?

      Why are there currently 7 (no, that’s not a typo) so called “High Interest” topics taking up so much time on the current schedule for Marrakesh?

      That’s 7 blocks of 90 minutes, which is 10.5 hours. In other words more than a full day.

      The meeting is meant to be about POLICY and if the EPDP isn’t important enough to get time on the schedule then frankly I don’t want does.

      Regards

      Michele

      --

      Mr Michele Neylon

      Blacknight Solutions

      Hosting, Colocation & Domains

      https://www.blacknight.com/

      https://blacknight.blog/

      Intl. +353 (0) 59  9183072

      Direct Dial: +353 (0)59 9183090

      Personal blog: https://michele.blog/

      Some thoughts: https://ceo.hosting/

      -------------------------------

      Blacknight Internet Solutions Ltd, Unit 12A,Barrowside Business Park,Sleaty

      Road,Graiguecullen,Carlow,R93 X265,Ireland  Company No.: 370845

      From: council <council-bounces at gnso.icann.org<mailto:council-bounces at gnso.icann.org>> on behalf of Michele Neylon <michele at blacknight.com<mailto:michele at blacknight.com>>
      Date: Tuesday 26 March 2019 at 09:02
      To: Rafik Dammak <rafik.dammak at gmail.com<mailto:rafik.dammak at gmail.com>>, Keith Drazek <kdrazek at verisign.com<mailto:kdrazek at verisign.com>>
      Cc: Council GNSO <council at gnso.icann.org<mailto:council at gnso.icann.org>>
      Subject: Re: [council] EPDP Team resources request

      Rafik

      Thanks for sharing this request.

      Personally I think most of it is very reasonable and I particularly like the pragmatic approach to things like the transcripts.

      Could you perhaps clarify what you’re thinking about in relation to ICANN 65. You mentioned a full day meeting on day 0, but it’s not clear how many other meetings etc., the team would be expected to have during ICANN 65. I ask this as you’re, quite reasonably, requesting travel support for some of the group, so a better understanding of what that travel support would actually be covering would be helpful.

      Regards

      Michele

      --

      Mr Michele Neylon

      Blacknight Solutions

      Hosting, Colocation & Domains

      https://www.blacknight.com/

      http://blacknight.blog/

      Intl. +353 (0) 59  9183072

      Direct Dial: +353 (0)59 9183090

      Personal blog: https://michele.blog/

      Some thoughts: https://ceo.hosting/

      -------------------------------

      Blacknight Internet Solutions Ltd, Unit 12A,Barrowside Business Park,Sleaty

      Road,Graiguecullen,Carlow,R93 X265,Ireland  Company No.: 370845

      From: council <council-bounces at gnso.icann.org<mailto:council-bounces at gnso.icann.org>> on behalf of Rafik Dammak <rafik.dammak at gmail.com<mailto:rafik.dammak at gmail.com>>
      Date: Tuesday 26 March 2019 at 04:13
      To: Keith Drazek <kdrazek at verisign.com<mailto:kdrazek at verisign.com>>
      Cc: Council GNSO <council at gnso.icann.org<mailto:council at gnso.icann.org>>
      Subject: [council] EPDP Team resources request

      Dear Keith,

      As directed by the GNSO Council, the EPDP Team has commenced its work on phase 2 by focusing on the development of a work plan and timeline for the phase 2 deliberations.

      As part of these discussions, the EPDP Team is also expected to identify whether any additional resources are needed, beyond the traditional support that is provided to GNSO policy development activities, to meet the milestones and timeline proposed. The EPDP Team would like to recognize the critical importance of the additional resources provided for phase 1 in facilitating the deliberations and allowing the EPDP Team to deliver a Final Report within the timeframe provided.

      The EPDP Team wants to ensure that any specific resource requests are fiscally responsible by demonstrating clear alignment with the work plan and timeline, as such, some additional time will be needed to formulate any such requests. Nevertheless, there are some immediate resources that the EPDP Team considers crucial in supporting the initial stages of phase 2 and as such we would like to request that the GNSO Council petition the ICANN Board to provide immediate support for the following resources:

      •      Continued availability of legal counsel, following the same process and approach in phase 1 (any questions are vetted through the legal committee);

      •      Continued support for telecom services and transcriptions, but to reduce costs, transcriptions would have a 72 hour turnaround time (instead of 24 hour);

      •      Mediation support for the EPDP Team meetings at ICANN65 in Marrakesh.

      Some have also requested that travel support is to be made available for ICANN65 for EPDP Team members who would otherwise not be able to attend and where no alternate is able to step in. We leave it up to the Council’s discretion to determine whether this is a reasonable request to include with the above.

      In order to take full advantage of the face-to-face opportunity that Marrakesh offers and minimize conflict with other meetings, we would also like to request support for organizing a one day face-to-face meeting on day zero of ICANN65. A request for such a meeting would need to be made by 26 March at the latest and is subject to approval by ICANN Org as well as availability of facilities. If such a request is granted, this would also require funded travelers to arrive a day earlier than normally foreseen, including an additional hotel night.

      We look forward to receiving your feedback. If you have any questions or would like to discuss this request further, please let me know.

      Best Regards,

      Rafik Dammak

      Interim Chair and GNSO Council liaison to the EPDP Team

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