[council] FW: UPDATED FOR YOUR REVIEW: Terms of Reference for Community Representatives Group to nominate the IRP Standing Panel

Tue Oct 20 11:43:25 UTC 2020

Hi all,

As we have discussed previously, there is an ICANN bylaw requirement that the community establish a nomination process for members of the IRP Standing Panel. The GNSO needs to determine how we will contribute to this effort. Our Standing Selection Committee (SSC) is one option that seems purpose-built for such an appointment, and I believe there is some support for that among our SG and Cs. I’m teeing this up for follow-on work after ICANN 69 concludes, but also flagging it because it’s time-sensitive.  Mary will be available to answer any questions on next steps, and the Terms of Reference are attached.

Thanks and regards,

Keith

From: Mary Wong <mary.wong at icann.org <mailto:mary.wong at icann.org> >
Date: Monday, October 12, 2020 at 4:48 PM
To: Maureen Hilyard <maureen.hilyard at gmail.com <mailto:maureen.hilyard at gmail.com> >, "Donna at registry.godaddy <mailto:Donna at registry.godaddy> " <Donna at registry.godaddy <mailto:Donna at registry.godaddy> >
Cc: Susie Johnson <susie.johnson at icann.org <mailto:susie.johnson at icann.org> >, KEITH DRAZEK <kdrazek at verisign.com <mailto:kdrazek at verisign.com> >, Fred Baker <fred at isc.org <mailto:fred at isc.org> >, Rod Rasmussen <rod at rodrasmussen.com <mailto:rod at rodrasmussen.com> >, "aheineman at godaddy.com <mailto:aheineman at godaddy.com> " <aheineman at godaddy.com <mailto:aheineman at godaddy.com> >, Stephanie Perrin <stephanie.perrin at mail.utoronto.ca <mailto:stephanie.perrin at mail.utoronto.ca> >, Elizabeth Le <elizabeth.le at icann.org <mailto:elizabeth.le at icann.org> >, Amy Stathos <amy.stathos at icann.org <mailto:amy.stathos at icann.org> >, Olga Cavalli <olgacavalli at gmail.com <mailto:olgacavalli at gmail.com> >, Bruna Martins dos Santos <bruna.mrtns at gmail.com <mailto:bruna.mrtns at gmail.com> >, David Olive <david.olive at icann.org <mailto:david.olive at icann.org> >, Samantha Eisner <Samantha.Eisner at icann.org <mailto:Samantha.Eisner at icann.org> >, "katrina at nic.lv <mailto:katrina at nic.lv> " <katrina at nic.lv <mailto:katrina at nic.lv> >, "aftab.siddiqui at gmail.com <mailto:aftab.siddiqui at gmail.com> " <aftab.siddiqui at gmail.com <mailto:aftab.siddiqui at gmail.com> >, "oscar at lacnic.net <mailto:oscar at lacnic.net> " <oscar at lacnic.net <mailto:oscar at lacnic.net> >, "claudia.selli at intl.att.com <mailto:claudia.selli at intl.att.com> " <claudia.selli at intl.att.com <mailto:claudia.selli at intl.att.com> >, "haforrestesq at gmail.com <mailto:haforrestesq at gmail.com> " <haforrestesq at gmail.com <mailto:haforrestesq at gmail.com> >, "wuknoben at gmail.com <mailto:wuknoben at gmail.com> " <wuknoben at gmail.com <mailto:wuknoben at gmail.com> >, "pablo at nic.pr <mailto:pablo at nic.pr> " <pablo at nic.pr <mailto:pablo at nic.pr> >, "joankerr at fbsc.org <mailto:joankerr at fbsc.org> " <joankerr at fbsc.org <mailto:joankerr at fbsc.org> >, Manal Ismail <manal at tra.gov.eg <mailto:manal at tra.gov.eg> >, "Julie Hammer @Bigpond" <julie.hammer at bigpond.com <mailto:julie.hammer at bigpond.com> >, Carlos Reyes <carlos.reyes at icann.org <mailto:carlos.reyes at icann.org> >, Bart Boswinkel <bart.boswinkel at icann.org <mailto:bart.boswinkel at icann.org> >, Steve Chan <steve.chan at icann.org <mailto:steve.chan at icann.org> >, Heidi Ullrich <Heidi.Ullrich at icann.org <mailto:Heidi.Ullrich at icann.org> >, Robert Hoggarth <robert.hoggarth at icann.org <mailto:robert.hoggarth at icann.org> >, Steve Sheng <steve.sheng at icann.org <mailto:steve.sheng at icann.org> >
Subject: UPDATED FOR YOUR REVIEW: Terms of Reference for Community Representatives Group to nominate the IRP Standing Panel

Dear community leaders,

I apologize for adding to the number of emails you are no doubt receiving as we move into the ICANN69 Community Week. However, we thought you would prefer to receive this update sooner rather than later, so that you can inform your respective groups and factor in the need to initiate your internal processes to select members for the Community Representatives Group into your overall planning and current activities.

Please therefore find attached the updated, proposed Terms of Reference (ToR) that will guide the work of the Community Representatives Group to select a slate of nominees for the Independent Review Process (IRP) Standing Panel. We have included the additional criteria suggested by Donna as well as cleaned up the document to reflect previous feedback from various groups. As the first action will involve constituting the Community Representatives Group, I will also highlight the fact that we have noted your collective preference that the Group be kept small, comprise an odd number (at least 7, but not more than 15, members), be as diverse as is feasible, and possess certain skillsets in the aggregate. The updated ToR also notes that the Group will seek to act by consensus, select its own Chair, and maintain confidentiality of its deliberations while maintaining as much transparency as is practicable (e.g. publication of the final ToR, the Group members’ Statements of Interest and other relevant documents).  

Assuming that the updated ToR reflects your understanding of the agreements reached and general expectations of the role and tasks for the Group, we suggest issuing a call for Expressions of Interest for potential Group members soon. I will be happy to assist with drafting that call, and if appropriate can send you a draft for your approval before ICANN69 concludes.

Thank you all again for your very helpful feedback and time.

Best regards,

Mary (on behalf of the ICANN org team assisting with this effort)

From: Maureen Hilyard <maureen.hilyard at gmail.com <mailto:maureen.hilyard at gmail.com> >
Date: Monday, September 28, 2020 at 15:03
To: "Donna at registry.godaddy <mailto:Donna at registry.godaddy> " <Donna at registry.godaddy <mailto:Donna at registry.godaddy> >
Cc: Mary Wong <mary.wong at icann.org <mailto:mary.wong at icann.org> >, Susie Johnson <susie.johnson at icann.org <mailto:susie.johnson at icann.org> >, KEITH DRAZEK <kdrazek at verisign.com <mailto:kdrazek at verisign.com> >, Fred Baker <fred at isc.org <mailto:fred at isc.org> >, Rod Rasmussen <rod at rodrasmussen.com <mailto:rod at rodrasmussen.com> >, "aheineman at godaddy.com <mailto:aheineman at godaddy.com> " <aheineman at godaddy.com <mailto:aheineman at godaddy.com> >, Stephanie Perrin <stephanie.perrin at mail.utoronto.ca <mailto:stephanie.perrin at mail.utoronto.ca> >, Elizabeth Le <elizabeth.le at icann.org <mailto:elizabeth.le at icann.org> >, Amy Stathos <amy.stathos at icann.org <mailto:amy.stathos at icann.org> >, Olga Cavalli <olgacavalli at gmail.com <mailto:olgacavalli at gmail.com> >, Bruna Martins dos Santos <bruna.mrtns at gmail.com <mailto:bruna.mrtns at gmail.com> >, David Olive <david.olive at icann.org <mailto:david.olive at icann.org> >, Samantha Eisner <Samantha.Eisner at icann.org <mailto:Samantha.Eisner at icann.org> >, "katrina at nic.lv <mailto:katrina at nic.lv> " <katrina at nic.lv <mailto:katrina at nic.lv> >, "aftab.siddiqui at gmail.com <mailto:aftab.siddiqui at gmail.com> " <aftab.siddiqui at gmail.com <mailto:aftab.siddiqui at gmail.com> >, "oscar at lacnic.net <mailto:oscar at lacnic.net> " <oscar at lacnic.net <mailto:oscar at lacnic.net> >, "claudia.selli at intl.att.com <mailto:claudia.selli at intl.att.com> " <claudia.selli at intl.att.com <mailto:claudia.selli at intl.att.com> >, "haforrestesq at gmail.com <mailto:haforrestesq at gmail.com> " <haforrestesq at gmail.com <mailto:haforrestesq at gmail.com> >, "wuknoben at gmail.com <mailto:wuknoben at gmail.com> " <wuknoben at gmail.com <mailto:wuknoben at gmail.com> >, "pablo at nic.pr <mailto:pablo at nic.pr> " <pablo at nic.pr <mailto:pablo at nic.pr> >, "joankerr at fbsc.org <mailto:joankerr at fbsc.org> " <joankerr at fbsc.org <mailto:joankerr at fbsc.org> >, Manal Ismail <manal at tra.gov.eg <mailto:manal at tra.gov.eg> >
Subject: [Ext] Re: Follow up: Community Representatives Group for nominating IRP Standing Panel

I like Donna's additions. 

Maureen

On Mon, Sep 28, 2020 at 9:00 AM Donna at registry.godaddy <mailto:Donna at registry.godaddy>  <Donna at registry.godaddy <mailto:Donna at registry.godaddy> > wrote:

Hi Mary

Sorry for being late with my input. I support the proposal as captured as a result of our last call and add a few criteria for consideration. 

Proposal for final community leaders’ discussion and decision: 

The Community Representatives Group should be a small, lightweight, odd-numbered group of between 7-15 members, who [in the aggregate] have [the following agreed] expertise and who, as far as possible, represents a diversity of stakeholders and interests across the ICANN community. The size of the group is less important than the skillsets/expertise of the members on the group. 

Suggested non-exhaustive list of expertise which the Group should possess in the aggregate: 

(1) experience in selecting Board members (or similar officers or appointees with fiduciary duties) or service on a nominating committee for such selections (note: does not have to be ICANN’s Nominating Committee; experience in academic departments could meet this expertise); 

(2) experience working with recruitment firms and managing vendors; 

(3) relevant organizational and process experience (i.e. ability to understand and evaluate the standing panelist criteria and responses, which includes legal and arbitration experience) and 

(4) understanding of the Independent Review Process and its role as an ICANN accountability mechanism/relationship to ICANN bylaws (something like that)

(5) ability to work in a small team across multiple timezones

(6) must be able to commit considerable time and effort to the selection process over a short but concentrated time period

Thanks

Donna

From: Mary Wong [mailto:mary.wong at icann.org <mailto:mary.wong at icann.org> ] 
Sent: Monday, September 14, 2020 4:44 PM
To: Donna Austin <Donna at registry.godaddy <mailto:Donna at registry.godaddy> >; Susie Johnson <susie.johnson at icann.org <mailto:susie.johnson at icann.org> >; 'KEITH DRAZEK' <kdrazek at Verisign.com <mailto:kdrazek at Verisign.com> >; Maureen Hilyard <maureen.hilyard at gmail.com <mailto:maureen.hilyard at gmail.com> >; Fred Baker <fred at isc.org <mailto:fred at isc.org> >; Rod Rasmussen <rod at rodrasmussen.com <mailto:rod at rodrasmussen.com> >; Ashley Heineman <aheineman at godaddy.com <mailto:aheineman at godaddy.com> >; Stephanie Perrin <stephanie.perrin at mail.utoronto.ca <mailto:stephanie.perrin at mail.utoronto.ca> >; Elizabeth Le <elizabeth.le at icann.org <mailto:elizabeth.le at icann.org> >; Amy Stathos <amy.stathos at icann.org <mailto:amy.stathos at icann.org> >; Olga Cavalli <olgacavalli at gmail.com <mailto:olgacavalli at gmail.com> >; Bruna Martins dos Santos <bruna.mrtns at gmail.com <mailto:bruna.mrtns at gmail.com> >; David Olive <david.olive at icann.org <mailto:david.olive at icann.org> >; Samantha Eisner <Samantha.Eisner at icann.org <mailto:Samantha.Eisner at icann.org> >; katrina at nic.lv <mailto:katrina at nic.lv> ; aftab.siddiqui at gmail.com <mailto:aftab.siddiqui at gmail.com> ; oscar at lacnic.net <mailto:oscar at lacnic.net> ; claudia.selli at intl.att.com <mailto:claudia.selli at intl.att.com> ; haforrestesq at gmail.com <mailto:haforrestesq at gmail.com> ; wuknoben at gmail.com <mailto:wuknoben at gmail.com> ; pablo at nic.pr <mailto:pablo at nic.pr> ; oscar at lacnic.net <mailto:oscar at lacnic.net> ; joankerr at fbsc.org <mailto:joankerr at fbsc.org> ; Manal Ismail <manal at tra.gov.eg <mailto:manal at tra.gov.eg> >
Subject: Follow up: Community Representatives Group for nominating IRP Standing Panel

Notice: This email is from an external sender. 

Dear community leaders,

Thank you for your time and input during the calls and regarding the draft Terms of Reference circulated previously, concerning the formation of a Community Representatives Group to select a slate of nominees for the IRP Standing Panel. Please find attached the following for your further consideration:

1.	Updated draft Terms of Reference, incorporating input received to date (most recently from the GAC) as well as two comments from ICANN org on the GAC’s questions about the role of the Empowered Community and document disclosure – basically: 

*        while the EC may be a Claimant in an IRP, the formation and selection of the Standing Panel is not an EC action; and 

*        requests for document disclosure will be handled in accordance with ICANN org’s Documentary Information Disclosure Policy (DIDP).

2.	Notes from the 2 September call where the composition and criteria for appointment to the Community Representatives Group as well as a possible timeline were discussed.
3.	The list of criteria and requirements for IRP panelists that were published along with the call for Expressions of Interest.

Next steps as captured in the action items from 2 September

For community leaders:

*	Please review and provide comments on: 

*	The proposal that emerged on the call, as regards the Community Representatives Group (viz. “The Community Representatives Group should be a small, lightweight, odd-numbered group of between 7-15 members, who [in the aggregate] have [the following agreed] expertise and who, as far as possible, represents a diversity of stakeholders and interests across the ICANN community. The size of the group is less important than the skillsets/expertise of the members on the group”; and 
*	The type of expertise which the Community Representatives Group should possess in the aggregate (three of which, identified on the call, have been captured in the notes). 

*	If your group wishes to provide input or additional comments on the draft Terms of Reference, we will be grateful if you are able to do so by 18 September if at all possible.

For ICANN org:

*	Following receipt of additional input on the updated Terms of Reference (if any), we will prepare and circulate a consolidated and updated document and timeline.
*	Once a draft Statement of Work (SOW) is available as regards appointment of the external expert, we will circulate the draft SOW to this group as well.

Thank you. Please let me, Sam (Eisner) and Liz (Le) know if you have any questions. We look forward to your continued discussions and will be happy to assist in any way we can to facilitate your decisions.

Cheers

Mary

From: Robert Hoggarth <robert.hoggarth at icann.org <mailto:robert.hoggarth at icann.org> >
Date: Friday, September 11, 2020 at 20:26
To: "Donna at registry.godaddy <mailto:Donna at registry.godaddy> " <Donna at registry.godaddy <mailto:Donna at registry.godaddy> >, Mary Wong <mary.wong at icann.org <mailto:mary.wong at icann.org> >, Susie Johnson <susie.johnson at icann.org <mailto:susie.johnson at icann.org> >, 'KEITH DRAZEK' <kdrazek at Verisign.com <mailto:kdrazek at Verisign.com> >, Maureen Hilyard <maureen.hilyard at gmail.com <mailto:maureen.hilyard at gmail.com> >, Fred Baker <fred at isc.org <mailto:fred at isc.org> >, Rod Rasmussen <rod at rodrasmussen.com <mailto:rod at rodrasmussen.com> >, "aheineman at godaddy.com <mailto:aheineman at godaddy.com> " <aheineman at godaddy.com <mailto:aheineman at godaddy.com> >, Stephanie Perrin <stephanie.perrin at mail.utoronto.ca <mailto:stephanie.perrin at mail.utoronto.ca> >, Elizabeth Le <elizabeth.le at icann.org <mailto:elizabeth.le at icann.org> >, Amy Stathos <amy.stathos at icann.org <mailto:amy.stathos at icann.org> >, Olga Cavalli <olgacavalli at gmail.com <mailto:olgacavalli at gmail.com> >, Bruna Martins dos Santos <bruna.mrtns at gmail.com <mailto:bruna.mrtns at gmail.com> >, David Olive <david.olive at icann.org <mailto:david.olive at icann.org> >, Samantha Eisner <Samantha.Eisner at icann.org <mailto:Samantha.Eisner at icann.org> >, "katrina at nic.lv <mailto:katrina at nic.lv> " <katrina at nic.lv <mailto:katrina at nic.lv> >, "aftab.siddiqui at gmail.com <mailto:aftab.siddiqui at gmail.com> " <aftab.siddiqui at gmail.com <mailto:aftab.siddiqui at gmail.com> >, "oscar at lacnic.net <mailto:oscar at lacnic.net> " <oscar at lacnic.net <mailto:oscar at lacnic.net> >, "claudia.selli at intl.att.com <mailto:claudia.selli at intl.att.com> " <claudia.selli at intl.att.com <mailto:claudia.selli at intl.att.com> >, "haforrestesq at gmail.com <mailto:haforrestesq at gmail.com> " <haforrestesq at gmail.com <mailto:haforrestesq at gmail.com> >, "wuknoben at gmail.com <mailto:wuknoben at gmail.com> " <wuknoben at gmail.com <mailto:wuknoben at gmail.com> >, "pablo at nic.pr <mailto:pablo at nic.pr> " <pablo at nic.pr <mailto:pablo at nic.pr> >, "oscar at lacnic.net <mailto:oscar at lacnic.net> " <oscar at lacnic.net <mailto:oscar at lacnic.net> >, "joankerr at fbsc.org <mailto:joankerr at fbsc.org> " <joankerr at fbsc.org <mailto:joankerr at fbsc.org> >
Cc: Manal Ismail <manal at tra.gov.eg <mailto:manal at tra.gov.eg> >, GACLEADERSHIP <gac-leadership at icann.org <mailto:gac-leadership at icann.org> >
Subject: GAC Comments Regarding Draft Terms of Reference for the Community Representatives Group on the Establishment of the ICANN Independent Review Process Standing Panel

Dear All,

On behalf of the GAC Chair, Manal Ismail, attached please find GAC comments regarding the draft Terms of Reference for the Community Representatives Group on the Establishment of the ICANN Independent Review Process Standing Panel.

Best,

Rob

-----

Robert Hoggarth

Vice President, Policy Development and GAC Relations

Washington, D.C.

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