[council] SPS follow-up with GNSO-appointed Board members (was: RE: Action Items | GNSO Council meeting 17 February 2022)

philippe.fouquart at orange.com philippe.fouquart at orange.com
Wed Mar 2 16:05:20 UTC 2022 

Dear Councilors,

In follow up to Action Item 11 from our last Council call, I wanted to take the opportunity to share some further details from leadership's conversation with Becky and Matthew following the Council's Strategic Planning Session (SPS).

Follow up after GNSO policy recommendations are adopted by the GNSO Council and GNSO Council - Board interaction were identified as key topics of mutual interest. It was noted that in the past there has been little dialogue between the Board and the GNSO Council outside of ICANN meetings, and generally only in a formal manner such as through correspondence which may cause unnecessary delay. Similarly, it was noted that there is currently no joint problem-solving mode - each group works in its own silo until it is time to pass it on or pass it back to the next in line. Fortunately we have seen some new initiatives that try to break that mold, such as the informal consultation that took place in the context of the EPDP Phase 1 Recommendation 12 as well as the participation of Board liaisons in recent EPDPs.

In order to facilitate further exchanges on this topic as well as exploring other ideas and suggestions, we thought it might be of interest to set up an informal brainstorming session for interested Board and Council members in the margins of the follow up SPS meeting to tackle questions such as:
*      What are the main obstacles to effective Board-Council interaction and how can these be overcome?
*      How can additional transparency be introduced in the post-Council adoption part of the PDP?
*      How can the Council facilitate the Board's consideration of whether adoption of PDP recommendations are in the best interest of the ICANN community or ICANN org?
*      Should further interaction be built into the process as part of the handover of GNSO Council recommendations to the ICANN Board post Council adoption?

The idea is that the session would be facilitated by Melissa Allgood, who also facilitated our SPS, and that it would be an informal (non-recorded) brainstorming session to allow for the free exchange of ideas and suggestions that may help inform possible next steps.

If there is support for this idea, leadership will work with Becky and Matthew to further develop the concept for this brainstorming session that is expected to be scheduled in the May timeframe.

Thank you.
Regards,
Philippe on behalf of Council Leadership



Orange Restricted
From: council <council-bounces at gnso.icann.org> On Behalf Of Nathalie Peregrine via council
Sent: Friday, February 25, 2022 4:43 PM
To: council at gnso.icann.org
Cc: gnso-secs at icann.org
Subject: [council] Action Items | GNSO Council meeting 17 February 2022

Dear Councilors,

With apologies for the delay (the GNSO Council leadership call to review the AIs was held later than usual) please find the action items, as stated during the meeting, below arising from the GNSO Council meeting held on Thursday, 17 February 2022. Please refer to the Action Item page<https://community.icann.org/display/gnsocouncilmeetings/Action+Items> for updates on item completion progress.

Please take note of the action items coming out of the Council meeting and the proposed timing for delivering on these actions.
  Please refer to this page for the recent status updates on the Action items.


Please note that actions for all councilors are highlighted below.


Item 3: Consent Agenda

Motion to approve Chris Disspain to serve as the GNSO's ICANN Fellowship Program mentor

Action Items:

  *   The GNSO Secretariat to notify Chris Disspain that the GNSO Council has approved his appointment as the GNSO's ICANN Fellowship Program mentor.
  *   The GNSO Council instructs the GNSO Secretariat to communicate resolved #1 to staff supporting the ICANN Fellowship Program.
  *   The GNSO Council requests the GNSO Secretariat to send a response to the applicant who was not nominated, thanking them for their interest and encouraging them to apply for future opportunities as they arise.[



Item 4: COUNCIL DISCUSSION - Update on the Council Committee for Overseeing and Implementing Continuous Improvement (CCOICI) Pilot

Action Items:

  *   With respect to the suggested revisions to the Working Group Self-Assessment, the CCOICI to consider those made during the meeting for incorporation in its Final Report which will be submitted after review of public comments (namely, whether it should be possible for respondents who choose to, to have their name published in the summary report and  adding "At-Large Community" as one of the respondent affiliations to the survey).
  *   Councilors to review the proposed changes and new documents (see https://mm.icann.org/pipermail/council/2022-February/025426.html) and share any suggestions / comments with the mailing list so that these can be considered by the CCOICI.



Item 5: COUNCIL DISCUSSION - Update on GNSO Council Implementation of Workstream 2 (WS2)

Action Items:

  *   The GNSO Council to consider the proposal for the CCOICI to undertake the implementation work of relevant WS2 recommendations and if there is no objection from the Council by the next Council meeting, the CCOICI to start the deliberation based on the path proposed in the presentation provided during the Council meeting (see https://gnso.icann.org/sites/default/files/policy/2022/presentation/update-gnso-council-implementation-ws2-17feb22-en.pdf).



Item 6: COUNCIL DISCUSSION - ICANN73 Planning

Action Items:

  *   GNSO Council leadership to initiate a discussion on the GNSO Council list concerning the Board topics to obtain input on proposed speaking points / positions.  GNSO Secretariat to send out list of ICANN73 sessions of interest to GNSO Council
  *   Council leadership to submit proposed Council topics (update on EPDP Phase 2 small team activities and SubPro ODP to Board Support)



Item 7: COUNCIL DISCUSSION - Status Update on Select Strategic Planning Session Action Items



Action Item 1: Council leadership to develop a first draft of a proposed "Council Commitments" for Council consideration.



Action Item 6: Council leadership to explore possibility to set up a regular informal Q & A session with ICANN CEO for GNSO Council, either as part of future SPS or intersessionally. / Action Item 12: To check on the progress of the implementation of these action items as well as allow for updates to be made, a post-SPS meeting will be scheduled in the 4-6 month timeframe after this meeting.

Following Action Items: None - AI6 is considered complete as a meeting has been scheduled that will allow for informal Q & A session with ICANN CEO as well as review of outstanding SPS Action items.



Action Item 11: Council leadership to set up an informal conversation with Becky and Matthew to obtain their feedback on the SPS discussions as well as their suggestions on how the Council can best engage with the ICANN Board on this topic.

Further Action Item: Council leadership to share further details from the meeting with Becky and Matthew with the Council mailing list. Council members to provide their input on these details and more specifically the suggestion to schedule a brainstorming session with interested Board members to discuss in an informal and open manner how interaction and engagement between the GNSO Council and ICANN Board can be improved. Council leadership to continue working on a proposed approach for such a session.



Item 8: ANY OTHER BUSINESS



8.1 - EPDP Phase 2 small team update

Action Items: This work is in progress.



8.2 - DNS abuse small team update

Action Items: This work is in progress.



8.3 - SubPro ODP Update

Action Items: GNSO leadership to develop a draft of next steps for the GNSO Council to review to discuss with the Board at the ICANN73 bilateral meeting.  See above - COMPLETED.



8.5 - GNSO Council Representative WS2 Community Coordination Group - Olga Cavalli

Action Items: On behalf of the GNSO Council the GNSO Secretariat will thank Olga Cavalli for volunteering to be the GNSO Council Representative to the WS2 Community Coordination Group.



Thank you!
Nathalie



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