[GNSO-CCOICI] Actions & Notes | CCOICI meeting on Wednesday 22 November at 12:00 UTC

Fri Dec 1 17:55:48 UTC 2023

Hi team,

I realized we didn't set a deadline for the action item 3, CCOICI members
to review and suggest edits to the WS2 CCG questions and draft responses.

As I would like to send the response to the CCG by end of next week (8
December), could you all please review and suggest edits if required?

In the absence of any response or edits by 8 December, I'll go ahead and
send this out the the CCG.

Thank you very much and safe travels for those who are flying back from
D.C..

Best,
Manju

On Wed, Nov 22, 2023 at 6:58 PM Julie Hedlund <julie.hedlund at icann.org>
wrote:

> Dear All,
>
>
>
> Please see the following actions and notes for the CCOICI meeting on
> Wednesday, 22 November at 12:00 UTC:
>
>
>
> Best regards,
>
> Julie
>
>
>
> *Acton Items:*
>
>
>
>    1. *Pilot Survey: CCOICI members and staff support to review and edit
>    the draft survey questions at:
>    https://docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j_Qk8/edit?usp=sharing
>    <https://docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j_Qk8/edit?usp=sharing>*
>    2. *WS2 CCG Questions and CCOICI draft responses: CCOICI members to
>    review and suggest edits to the WS2 CCG questions and draft responses at:
>    https://docs.google.com/document/d/1IsNuxObExjQwC_EHf6VBGgP7NhLB90KbCqoPPOPViLU/edit?usp=sharing
>    <https://docs.google.com/document/d/1IsNuxObExjQwC_EHf6VBGgP7NhLB90KbCqoPPOPViLU/edit?usp=sharing>.*
>    3. *CCOICI Membership: Groups should review their representatives on
>    the CCOICI at
>     https://community.icann.org/pages/viewpage.action?pageId=169444296
>    <https://community.icann.org/pages/viewpage.action?pageId=169444296> and
>    provide any changes to the list as soon as possible but not later than
>    Wednesday, 06 December.*
>    4. *Next Meeting: CCOICI members should respond on the list not later
>    than Monday, 27 November if they have conflicts with a meeting on
>    Wednesday, 13 December at 12:00 UTC.*
>
>
>
> *Notes:*
>
>
>
> 1. Welcome from the Chair
>
>
>
>    - The CCOICI has not ended – it has more work to do and possible
>    further assignments.
>    - Your groups should review and confirm membership – see action item
>    above.
>
>
>
> 2. GNSO Framework for Continuous Improvement Pilot: Develop a survey for
> CCOICI and Task Force current and former members
>
>
>
> Suggested draft questions:
> https://docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j_Qk8/edit?usp=sharing
>
>
>
> Discussion:
>
>    - Avoid double-barrel questions – break them out.
>    - Free-form open text feedback – make more targeted and combine with a
>    quantitative response (such as yes/no).
>    - Should agree what the response should look like and make sure the
>    questions are clear.
>    - Q#4 – need context of the proceeding questions?
>    - Don’t go longer than 10 minutes.
>    - Target CCOICI and TF current and former members.
>    - Regarding audience, I’d suggest that the audience be 1) Council 2)
>    distribution to SG/C chairs to have their respective groups respond in a
>    formal capacity. I’m particularly keen on the SGs/Cs because if this CCOCCI
>    does continue, it is likely to require more SG/C resources to do the brunt
>    of the work, and less on the Council.
>    - Consideration of the structure is even more important because of the
>    upcoming activity of the CIP-CCG.  Could be helpful to expand the survey to
>    get feedback for that group?   Could refer back to the questions coming out
>    of the recent ATRT.
>    - Makes sense to ask about the future structure/process.
>    - Who should be drafting the questions? Contribute to the Google doc.
>    - Staff will assist in drafting questions and designing the survey.
>
>
>
> *ACTION ITEM: CCOICI members and staff support to review and edit the
> draft survey questions at:
> https://docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j_Qk8/edit?usp=sharing
> <https://docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j_Qk8/edit?usp=sharing>*
>
>
>
> 3. WS2 Community Coordination Group (see:
> https://mm.icann.org/pipermail/council/2023-September/027277.html):
> Consider the request  and draft a response for the Council to consider
>
>
>
> Questions and Draft Responses – See:
> https://docs.google.com/document/d/1IsNuxObExjQwC_EHf6VBGgP7NhLB90KbCqoPPOPViLU/edit?usp=sharing
>
>
>
> *ACTION ITEM: CCOICI members to review and suggest edits to the WS2 CCG
> questions and draft responses at:
> https://docs.google.com/document/d/1IsNuxObExjQwC_EHf6VBGgP7NhLB90KbCqoPPOPViLU/edit?usp=sharing
> <https://docs.google.com/document/d/1IsNuxObExjQwC_EHf6VBGgP7NhLB90KbCqoPPOPViLU/edit?usp=sharing>*
>
>
>
>  4. CCOICI Membership: re-appoint representatives
>
>
>
> *ACTION ITEM: Groups should review their representatives on the CCOICI at
>  https://community.icann.org/pages/viewpage.action?pageId=169444296
> <https://community.icann.org/pages/viewpage.action?pageId=169444296> and
> provide any changes to the list as soon as possible but not later than
> Wednesday, 06 December.*
>
>
>
> 5. AOB
>
>
>
>    - Next meeting is tentatively scheduled for Wednesday, 13 December at
>    12:00 UTC.
>
>
>
> *ACTION ITEM: CCOICI members should respond on the list not later than
> Monday, 27 November if they have conflicts with a meeting on Wednesday, 13
> December at 12:00 UTC.*
>
>
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