[GNSO-CCOICI] Actions & Notes | CCOICI meeting on Wednesday 22 November at 12:00 UTC
Julie Hedlund
julie.hedlund at icann.org
Wed Nov 22 23:58:01 UTC 2023
Dear All,
Please see the following actions and notes for the CCOICI meeting on Wednesday, 22 November at 12:00 UTC:
Best regards,
Julie
Acton Items:
1. Pilot Survey: CCOICI members and staff support to review and edit the draft survey questions at: https://docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j_Qk8/edit?usp=sharing
2. WS2 CCG Questions and CCOICI draft responses: CCOICI members to review and suggest edits to the WS2 CCG questions and draft responses at: https://docs.google.com/document/d/1IsNuxObExjQwC_EHf6VBGgP7NhLB90KbCqoPPOPViLU/edit?usp=sharing.
3. CCOICI Membership: Groups should review their representatives on the CCOICI at https://community.icann.org/pages/viewpage.action?pageId=169444296 and provide any changes to the list as soon as possible but not later than Wednesday, 06 December.
4. Next Meeting: CCOICI members should respond on the list not later than Monday, 27 November if they have conflicts with a meeting on Wednesday, 13 December at 12:00 UTC.
Notes:
1. Welcome from the Chair
* The CCOICI has not ended – it has more work to do and possible further assignments.
* Your groups should review and confirm membership – see action item above.
2. GNSO Framework for Continuous Improvement Pilot: Develop a survey for CCOICI and Task Force current and former members
Suggested draft questions: https://docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j_Qk8/edit?usp=sharing
Discussion:
* Avoid double-barrel questions – break them out.
* Free-form open text feedback – make more targeted and combine with a quantitative response (such as yes/no).
* Should agree what the response should look like and make sure the questions are clear.
* Q#4 – need context of the proceeding questions?
* Don’t go longer than 10 minutes.
* Target CCOICI and TF current and former members.
* Regarding audience, I’d suggest that the audience be 1) Council 2) distribution to SG/C chairs to have their respective groups respond in a formal capacity. I’m particularly keen on the SGs/Cs because if this CCOCCI does continue, it is likely to require more SG/C resources to do the brunt of the work, and less on the Council.
* Consideration of the structure is even more important because of the upcoming activity of the CIP-CCG. Could be helpful to expand the survey to get feedback for that group? Could refer back to the questions coming out of the recent ATRT.
* Makes sense to ask about the future structure/process.
* Who should be drafting the questions? Contribute to the Google doc.
* Staff will assist in drafting questions and designing the survey.
ACTION ITEM: CCOICI members and staff support to review and edit the draft survey questions at: https://docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j_Qk8/edit?usp=sharing
3. WS2 Community Coordination Group (see: https://mm.icann.org/pipermail/council/2023-September/027277.html): Consider the request and draft a response for the Council to consider
Questions and Draft Responses – See: https://docs.google.com/document/d/1IsNuxObExjQwC_EHf6VBGgP7NhLB90KbCqoPPOPViLU/edit?usp=sharing
ACTION ITEM: CCOICI members to review and suggest edits to the WS2 CCG questions and draft responses at: https://docs.google.com/document/d/1IsNuxObExjQwC_EHf6VBGgP7NhLB90KbCqoPPOPViLU/edit?usp=sharing
4. CCOICI Membership: re-appoint representatives
ACTION ITEM: Groups should review their representatives on the CCOICI at https://community.icann.org/pages/viewpage.action?pageId=169444296 and provide any changes to the list as soon as possible but not later than Wednesday, 06 December.
5. AOB
* Next meeting is tentatively scheduled for Wednesday, 13 December at 12:00 UTC.
ACTION ITEM: CCOICI members should respond on the list not later than Monday, 27 November if they have conflicts with a meeting on Wednesday, 13 December at 12:00 UTC.
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