[Gnso-epdp-team] Proposed Agenda - EPDP Team Meeting #13 - 13 September at 13.00

Anderson, Marc mcanderson at verisign.com
Wed Sep 12 20:00:45 UTC 2018

Caitlin and leadership team,

The 3rd agenda item for meeting #13 is to “review data matrix formed from RDS work and Thomas’ chart”.  It is not clear to me what chart this is referring to.  Is this the document provided by Kurt in his 6 Sept email titled “Data Elements Matrix – updated- 5 Sept 2018.xlsx” (attached for reference)?  Is this the version we should be looking at and is it available on the working group wiki page.

Thank you,


From: Gnso-epdp-team <gnso-epdp-team-bounces at icann.org> On Behalf Of Caitlin Tubergen
Sent: Wednesday, September 12, 2018 12:54 AM
To: GNSO EPDP <gnso-epdp-team at icann.org>
Subject: [EXTERNAL] [Gnso-epdp-team] Proposed Agenda - EPDP Team Meeting #13 - 13 September at 13.00

Dear All,

Please find below the proposed agenda for Thursday’s EPDP Team meeting.  As a reminder, you can find the action items and their expected delivery date/time here: https://community.icann.org/x/NwSNBQ.

Best regards,

Marika, Berry and Caitlin


EPDP Meeting #13 Agenda

Thursday, 13 September 2018

1.      Roll Call & SOI Updates (2 minutes)
2.      Welcome and Updates from EPDP Team Chair (5 minutes)

   a.   Reminder to complete GDPR Training Course by Tuesday, 18 September
   b.   Reminder of GDPR Q&A session with Becky Burr on Wednesday, 19 September at 13.00 UTC
   c.   Other updates, if applicable

3.      Review data matrix formed from RDS work and Thomas’s chart (50 minutes)

Objective of discussion: Charter questions<https://community.icann.org/display/EOTSFGRD/EPDP+Team+Charter?preview=/88574674/90767676/EPDP%20FINAL%20Adopted%20Charter%20-%2019%20July%202018.pdf> b1 and b2 (collection of data by registrar) to be answered (or considered) in substantive discussion.

   a.   High-level overview of chart
   b.   Discuss proposed amendments to chart
   c.   Note: relevant charter questions<https://community.icann.org/display/EOTSFGRD/EPDP+Team+Charter?preview=/88574674/90767676/EPDP%20FINAL%20Adopted%20Charter%20-%2019%20July%202018.pdf>:

   ••••••••• b1) What data should registrars be required to collect for each of the following contacts: Registrant, Tech, Admin, Billing?

   ••••••••• b2) What data is collected because it is necessary to deliver the service of fulfilling a domain registration, versus other legitimate purpose as outlined in part (A) above?

   d.   Agree on next steps

3.      Introduction to Appendix A (50 minutes)

Objection of discussion: Charter questions<https://community.icann.org/display/EOTSFGRD/EPDP+Team+Charter?preview=/88574674/90767676/EPDP%20FINAL%20Adopted%20Charter%20-%2019%20July%202018.pdf> f1 - f3 (publication of data by registry/registrar) to be answered (or considered) in substantive discussion; EDPB advice<https://www.icann.org/en/system/files/correspondence/jelinek-to-marby-05jul18-en.pdf> re: collection of full WHOIS data and registration of legal persons to be considered in substantive discussion.

   a.   Substantive discussion on §§2 – 4
   b.   Note: relevant charter questions:

   ••••••••• f1) Should there be any changes made to registrant data that is required to be redacted? If so, what data should be published in a freely accessible directory?

   ••••••••• f2) Should standardized requirements on registrant contact mechanism be developed?

   ••••••••• f3) Under what circumstances should third parties be permitted to contact the registrant, and how should contact be facilitated in those circumstances?

   c.   Agree on next steps

4.      Confirm action items and questions for ICANN Org, if any (5 minutes)
5.      Wrap and confirm next meeting to be scheduled for Tuesday 18 September at 13.00 UTC.

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