[GNSO-GGP-WG] REMINDER & UPDATE: HOMEWORK(3) DUE 05 DEC - TASK 2 | GGP WG-Applicant Support
Julie Hedlund
julie.hedlund at icann.org
Thu Dec 1 15:03:40 UTC 2022
Dear Working Group members,
As a reminder, per the Action Items below, please see the following concerning TASK 2 of the GGP as well as the updated attached document for review:
TASK 2:
1. Staff to develop a draft input request document for WG members to review (see version with minor update attached);
1. WG members should review and be prepared to discuss the draft document and timing at the meeting on 05 December.
Please see the text of TASK 2 below with the associated text from the SubPro Final Report for reference.
Kind regards,
Steve and Julie
From: GNSO-GGP-WG <gnso-ggp-wg-bounces at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Monday, November 28, 2022 at 9:27 AM
To: "gnso-ggp-wg at icann.org" <gnso-ggp-wg at icann.org>
Subject: [GNSO-GGP-WG] HOMEWORK(3) DUE 05 DEC - TASK 2 | GGP WG-Applicant Support
Dear Working Group members,
Per the Action Items below, please see the following concerning TASK 2 of the GGP as well as the attached document for review:
TASK 2:
1. Staff to develop a draft input request document for WG members to review (see attached);
1. WG members should review and be prepared to discuss the draft document and timing at the meeting on 05 December.
Please see the text of TASK 2 below with the associated text from the SubPro Final Report for reference.
Task 2 – Working with ICANN org staff as appropriate, identify experts with expertise to aid in tasks 3, 4, and 5.
Implementation Guidance 17.8: In implementing the Applicant Support Program for subsequent rounds, the dedicated Implementation Review Team should draw on experts with relevant knowledge, including from the targeted regions, to develop appropriate program elements related to outreach, education, business case development, and application evaluation. Regional experts may be particularly helpful in providing insight on the development of business plans from different parts of the world.
Also, here is the text of TASKS 3, 4, and 5 for reference:
Task 3 – Analyze the set of suggested metrics in Implementation Guidance 17.9 and propose which ones should be prioritized. The set of prioritized metrics is NOT limited to what is identified in 17.9
Task 4 – Identify any other appropriate metrics and measures of success to help in identifying the necessary program elements and measuring program success after the fact. In identifying the suggested set of metrics, propose how data can be collected, how metrics can be measured, who can collect the data, as well as what represents success.
Task 5 – Consider, and to the extent feasible, suggest how the “outreach, education, business case development, and application evaluation” elements of the Applicant Support Program may be impacted by the identified metrics and measures of success. For example, based on the success metrics for Awareness and Education, this may impact the approach for performing outreach and education. To the extent feasible, suggest an approach to outreach, education, business case development, and application evaluation assistance.
Thank you very much.
Kind regards,
Steve and Julie
From: GNSO-GGP-WG <gnso-ggp-wg-bounces at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Monday, November 21, 2022 at 12:43 PM
To: "gnso-ggp-wg at icann.org" <gnso-ggp-wg at icann.org>
Subject: [GNSO-GGP-WG] Actions & Notes |GGP WG-Applicant Support Mtg #1 - 21 Nov 2022 1500 UTC
Dear Working Group members,
Please see below the action items and brief notes for today’s GGP WG meeting. These also are posted on the wiki at: https://community.icann.org/display/GGPGIRFAS/2022+Meetings. Please note that these are not a substitute for the recordings also posted to the wiki.
The next meeting will be in two weeks on Monday, 05 December at 1500 UTC.
Kind regards,
Steve and Julie
ACTION ITEMS/HOMEWORK:
1. Staff to provide to the WG for reference the link to the GNSO Guidance Process Manual annex 5 of the GNSO Operating Procedures. COMPLETE see: https://gnso.icann.org/en/council/annex-5-ggp-manual-24oct19-en.pdf [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/en/council/annex-5-ggp-manual-24oct19-en.pdf__;!!PtGJab4!9rqn0a90mvJHRzVJxLqqP6vq_pAhhK_yJCRHKOoETEiw3NpefSuh6UbuNLcz1F90dyixW5UA-MHVjUwVM8vDZqa6ADe6jBAeUA$>.
* TASK 1: WG members to review the following documents and those who have had experience with the Joint Applicant Support (JAS) WG and Applicant Support Program implementation are encouraged to provide their input on the list and at the meeting on 05 December. See: Joint Working Group Applicant Support 2011 Final Report: https://newgtlds.icann.org/en/applicants/candidate-support/jas-wg-materials [newgtlds.icann.org]<https://urldefense.com/v3/__https:/newgtlds.icann.org/en/applicants/candidate-support/jas-wg-materials__;!!PtGJab4!4yvdmw5GTvJEcMbB6cwypLpNzIfjk57OpofdL1JMDtjsHuDf8G-foqmh0C4_tlLv4VPBXpTDsJbP6GtPYt6Y0qCxwv1HcS5Kig$> and 2016 Policy Implementation Review Report (PIRR) Chapter 6 Applicant Support: https://www.icann.org/en/system/files/files/program-review-29jan16-en.pdf.
1. TASK 2: Staff to develop a draft input request document for WG members to review; WG members should be prepared to discuss the draft document and timing at the meeting on 05 December.
1. Staff to send the schedule of meetings for December using the current time slot (Mondays at 1500 UTC).
2. Staff to suggest a rotating alternative time for Mondays at 20:00 UTC.
3. Staff to send to the WG to review a revised Work Plan and Timeline for discussion at the 05 December meeting with a goal to submit to the Council for approval either at its December 2022 meeting or the January 2023 meeting.
Notes:
Draft Agenda
GGP WG-Applicant Support Meeting #1
Monday, 21 November 2022 at 1500 UTC
1. Welcome & Introductions – Chair/WG Members/Support Staff (10 min.)
* Any updates to Statements of Interest?
* No updates to SOIs.
2. Brief Background and Initial Request Overview (10 min.) – See the attached slides for reference.
* NOTE: As stated in the Initiation Request, the purpose of this GGP is to provide guidance to aid in the implementation of SubPro Recommendations, not to modify those Recommendations or Implementation Guidance, nor is the GGP to develop new policy.
3. Draft Work Plan (25 min.)
* Review of Scope, Recommendations, and Tasks
* GNSO Guidance Recommendation(s) Report
Discussion:
* General request to better understand the GGP for staff to circulate the link to the GGP Manual annex 5 of the GNSO Operating Procedures, particularly to note that the GGP is not a policy development process.
* Task 1 – WG members who have had experience with the Joint Applicant Support (JAS) WG and Applicant Support Program implementation are encouraged to provide their input on the list and at the meeting on 05 December.
* WG members noted that Task 2 – outreach for subject matter experts – may not be necessarily since 1) WG members are expected to have expertise and 2) Task 2 allows the WG to determine if additional expertise is necessary for Tasks 3, 4, and 5.
* Tasks 3-5 --- how to make sure the Applicant Support Program is successful and how to measure that success.
* Note that we will also be looking for expertise in this area.
* WG members to consider whether ICANN org staff have the expertise to analyze the previous Applicant Support Program.
* Task 6 is likely to be tricky; staff notes that the SubPro Operational Design Analysis that is soon to be published should provide guidance.
* Noting that the GNSO Guidance Recommendation Report will need to go out for public comment before being submitted to the GNSO Council for approval and that the Report will provide guidance, not policy, recommendations.
ACTION ITEMS/HOMEWORK:
1. Staff to provide to the WG for reference the link to the GNSO Guidance Process Manual annex 5 of the GNSO Operating Procedures. COMPLETE see: https://gnso.icann.org/en/council/annex-5-ggp-manual-24oct19-en.pdf [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/en/council/annex-5-ggp-manual-24oct19-en.pdf__;!!PtGJab4!9rqn0a90mvJHRzVJxLqqP6vq_pAhhK_yJCRHKOoETEiw3NpefSuh6UbuNLcz1F90dyixW5UA-MHVjUwVM8vDZqa6ADe6jBAeUA$>.
2. TASK 1: WG members to review the following documents and those who have had experience with the Joint Applicant Support (JAS) WG and Applicant Support Program implementation are encouraged to provide their input on the list and at the meeting on 05 December. See: Joint Working Group Applicant Support 2011 Final Report: https://newgtlds.icann.org/en/applicants/candidate-support/jas-wg-materials [newgtlds.icann.org]<https://urldefense.com/v3/__https:/newgtlds.icann.org/en/applicants/candidate-support/jas-wg-materials__;!!PtGJab4!4yvdmw5GTvJEcMbB6cwypLpNzIfjk57OpofdL1JMDtjsHuDf8G-foqmh0C4_tlLv4VPBXpTDsJbP6GtPYt6Y0qCxwv1HcS5Kig$> and 2016 Policy Implementation Review Report (PIRR) Chapter 6 Applicant Support: https://www.icann.org/en/system/files/files/program-review-29jan16-en.pdf.
3. TASK 2: Staff to develop a draft input request document for WG members to review; WG members should be prepared to discuss the draft document and timing at the meeting on 05 March.
4. Meeting Schedule & Draft Timeline (10 min.)
* Confirm Meetings – November, December 2022, January 2023
* Review Draft Timeline: December 2022 through September 2023
Discussion:
* 02 January is a holiday for some WG members and ICANN staff; WG members also may be out that week. Suggest moving the meeting to the second week in January (09 January).
* Request for an alternative meeting time to accommodate Asia Pacific. Staff will suggest an alternative time.
* Work Plan and Timeline is aggressive, but staff can assist with tools and draft documents to make the work more efficient.
* Staff to produce a draft Work Plan and Timeline to reflect the shift in meetings in January. The goal is for the Council to consider at its meeting either in December or January.
ACTION ITEMS/HOMEWORK:
1. Staff to send the schedule of meetings for December using the current time slot (Mondays at 1500 UTC).
2. Staff to suggest a rotating alternative time for Mondays at 20:00 UTC.
3. Staff to send to the WG to review a revised Work Plan and Timeline for discussion at the 05 December meeting with a goal to submit to the Council for approval either at its December 2022 meeting or the January 2023 meeting.
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