[GNSO-GGP-WG] Actions & Notes |GGP WG-Applicant Support Mtg #5 - 23 January 2023 15:00 UTC

Mon Feb 6 04:14:19 UTC 2023

Thank you Rafik. That is helpful clarification for all of us.

Maureen

On Sun, Feb 5, 2023 at 5:23 PM Rafik Dammak <rafik.dammak at gmail.com> wrote:

> Hi all,
>
> I had the action item from the last call to draft a question to the GNSO
> council. After reviewing related part bylaws and in section 9, I would like
> to drop my request as I don't think it is needed anymore.
> I understand that:
>
>    - ODA must be provided asap for the board consideration in toder to
>    approve the policy recommendations from subpro.
>    - GGP purpose is aimed to provide guidance regarding the policy
>    recommendations and clarify for the implementation,
>
> ODA is only an input for board decision making to approve while the
> implementation will be impacted by the outcomes of the GGP.
> I believe that the GNSO council will review our deliverables and when
> approved pass them to the board following the described process in bylaws.
> That ensures that our work will be taken into consideration and so I don't
> see any reason to have concerns.
>
> Best regards,
>
> Rafik
>
>
> Le mar. 24 janv. 2023 à 02:26, Julie Hedlund <julie.hedlund at icann.org> a
> écrit :
>
>> Dear Working Group members,
>>
>>
>>
>> Please see below the action items and brief notes for today’s GGP WG
>> meeting.  These also are posted on the wiki at:
>> https://community.icann.org/display/GGPGIRFAS/2022+Meetings. Please note
>> that these are not a substitute for the recordings also posted to the wiki.
>>
>>
>>
>> The next meeting will be in *two weeks* on *Monday, **06 February at
>> 2000 UTC (alternating time)*.
>>
>>
>>
>> Kind regards,
>>
>> Steve and Julie
>>
>>
>>
>> *ACTION ITEMS/HOMEWORK:*
>>
>>
>>
>> *TASKS 3, 4, and 5:*
>>
>>    1. *Staff to send to the GGP WG list Section 9 of the GGP along with
>>    related text from the Bylaws.  *
>>    2. *Rafik to provide text of his question for the GNSO Council for
>>    the WG to consider.*
>>    3. *WG members to provide their comments in the Google sheet at
>>    https://docs.google.com/spreadsheets/d/13Q9QRDOBC0mdPBRDWxfMsUPtt4d-gVI9w8pBCkfugQc/edit?usp=sharing
>>    <https://docs.google.com/spreadsheets/d/13Q9QRDOBC0mdPBRDWxfMsUPtt4d-gVI9w8pBCkfugQc/edit?usp=sharing>
>>    or via separate document by Thursday, 26 January for staff to integrate in
>>    the main sheet as necessary.*
>>    4. *Staff to draft a sample survey (ongoing).*
>>
>> *Notes:*
>>
>>
>>
>> *Draft Agenda*
>>
>> *GGP WG-Applicant Support Meeting #5*
>>
>> *Monday, 23 January 2023 at 15:00 UTC*
>>
>>
>>
>> 1. Welcome & Updates to Statements of Interest (5 min.)
>>
>>    - No updates to SOIs.
>>    - Paul McGrady and Mike Silber gave a brief update to the GNSO
>>    Council on the current status of the GGP WG’s work and work plan at the
>>    GNSO Council meeting on 19 January 2023.
>>
>> 2. Update from ICANN org staff on Applicant Support in the ODA (30 min.)
>> – see attached slides.
>>
>>
>>
>> a. Briefing from GDS staff (20 min.)
>>
>> b. Q&A/discussion (10 min.)
>>
>>    - Question: About the depth of services provided pro bono and how
>>    this helped to encourage applicants. Were they paid for by ICANN? Answer:
>>    ICANN or didn’t fuudnd them and we don’t know how much they were used. It
>>    is also not clear how applicants were made aware that pro bono services
>>    were available.
>>    - Good in future to track whether the applicants were able to use the
>>    pro bono services.  Need to track that usage.
>>    - Comment: Clarification – understand that the ODA had to be released
>>    before the GGP makes recommendations.  Will the ODA be updated?  How will
>>    the GGP recommendations be taken into consideration.  Answer: The GGP’s
>>    recommendation report will go to the GNSO Council.  It will inform the IRT
>>    on Applicant Support.  The Liaison can take a question back to the
>>    Council.  The GGP is not a PDP; it is how the Council gives feedback to
>>    existing processes.  After the Board report there is a Board approval
>>    process.   Staff will send Section 9 of the GGP to the list and ask for
>>    comments with clarification from Rafik concerning his question.
>>    - Question: according to the last point, there wouldn’t be "targeted
>>    regions" but "struggled applicants with financial needs"?  Answer: Moving
>>    away from regional designation of need.
>>
>> *ACTION ITEMS: *
>>
>>    1. *Staff to send to the GGP WG list Section 9 of the GGP along with
>>    related text from the Bylaws.  *
>>    2. *Rafik to provide text of his question for the GNSO Council for
>>    the WG to consider.*
>>
>> 3. Continue Discussion of Task 3 (30 min.) – see attached document and
>> Google sheet at:
>> https://docs.google.com/spreadsheets/d/13Q9QRDOBC0mdPBRDWxfMsUPtt4d-gVI9w8pBCkfugQc/edit?usp=sharing
>>
>>
>>
>> a. Review Draft Discussion Framework (10 min.)
>>
>> b.. Discussion (20 min.)
>>
>>
>>
>> Awareness and Education:
>>
>> Row 2: number of outreach events and follow up communications with
>> potential applicants
>>
>>    - Maureen’s comments: What could we propose from the GGP and how to
>>    transfer that.
>>       - Identify existing events that non-profits attend.
>>    - Rafik’s comments: Split into those organized by ICANN and by
>>    others.  We know with the first round that there was criticism that there
>>    was no outreach.  We need to leverage networking in the community, but want
>>    to see that ICANN is doing first.
>>       - At-Large community keen that the wider community as to what
>>       ICANN is doing and why it’s doing it.  So there is greater awareness.
>>       - CPWG document: Discussion around how we measure success?  There
>>       is the formal outreach but also community outreach.
>>
>> Row 3: level of awareness about the New gTLD Program/Applicant Support
>> Program
>>
>>    - Rafik’s comment: Not sure how to measure – what is the proxy here?
>>    A survey?
>>    - Roz’s comments:  Need to consider where the outreach is going in
>>    considering diversity.
>>
>> *ACTION ITEM: WG members to provide their comments in the Google sheet at
>> https://docs.google.com/spreadsheets/d/13Q9QRDOBC0mdPBRDWxfMsUPtt4d-gVI9w8pBCkfugQc/edit?usp=sharing
>> <https://docs.google.com/spreadsheets/d/13Q9QRDOBC0mdPBRDWxfMsUPtt4d-gVI9w8pBCkfugQc/edit?usp=sharing>
>> or via separate document by Thursday, 26 January for staff to integrate in
>> the main sheet as necessary.*
>>
>>
>>
>> 4. AOB: Next meeting
>>
>>    - There are ICANN staff offsite meetings the week of 06 February, but
>>    staff will be able to support the regularly scheduled meeting on Monday the
>>    6th at the alternating time of 20:00 UTC.  Thus, the next meeting
>>    will be Monday, 06 February at 20:00 UTC.
>>
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