[NPOC-EC] [Ext] Fwd: Updating our membership list, also on our website

Tue Feb 14 06:41:02 UTC 2023

Hi Raoul,

It seems like i did not give you the feedback but I will point you to the
mail trail below of what has been done in the background which it seems I
did not pass the message across to you.

Let me also answer your questions in the same order.

1. Get the list of inactive members from Andrea
*Andrea and I have worked behind the scene. There is no way to determine if
a member is active or not if they do not do the annual check-in. I believe
this can only be achieved at a specific time of the year as removing anyone
from the CiviCRM without just cause will amount to unilateral revoking a
member's status.*

2. Find out the email addresses of the boards of inactive member
organizations
*The CiviCRM has lots of issues and doesn't have a friendly GUI to extract
contact information. More importantly, we have been having difficulty
approving members of NPOC who we did lots of outreach to at KL.*

3. Mail the inactive organizations' boards and ask them whether
their representative is still who it should be and maybe ask them nicely to
become active again
*I cannot carry out this function if the CiviCRM is not fixed which will
allow for the mass export of members' details is not fixed. The NCSG EC is
at a point of fixing lots of technical issues on the platform. This has
affected our potential members.*

4. Remind the ones that don't answer after two weeks and/or a month
*Refer to my answer above in No. 3.*

5. Compile new list with the changes resulting from this process
*Refer to my answer above in No. 3.*
6. Update our website with this new current list
*I believe the communications chair is the one to update the website.*

*However, when we make updates on the CRM and changes are made, this links
<https://members.ncsg.is/npoc_members_public> automatically update. I do
not know if this has  stopped. *

7. Save the list on the private part of our website, where only EC has
access to
*We cannot put people's email on the website. It will be a breach of their
privacy.*

On Wed, Nov 2, 2022 at 1:07 PM Caleb Olumuyiwa Ogundele <
muyiwacaleb at gmail.com> wrote:

> These are duplicates i can see for now.
>
>
> The IO Foundation Malaysia Jean Francois Queralt
> http://theiofoundation.org
>
>
> The IO Foundation Malaysia Jean Francois Queralt
> http://theiofoundation.org
>
>
>
> J Initiative (Ji) Ghana Awo Aidam Amenyah http://www.jinitiative.org
> J Initiative (Ji) Ghana Awo Aidam Amenyah http://www.jinitiative.org
>
>
> Internet Society Trinidad And Tobago Chapter Trinidad and Tobago Tracy
> Hackshaw http://www.isoc.tt
> Internet Society Trinidad And Tobago Chapter Trinidad and Tobago Jacqueline
> Morris http://www.isoc.tt
>
> Greater Washington Dc Chapter Of The Internet Society United States David
> Vyorst http://www.isoc-dc.org
> Greater Washington Dc Chapter Of The Internet Society United States John
> More http://www.isoc-dc.org
>
> On Wed, Nov 2, 2022 at 12:57 PM Andrea Glandon <andrea.glandon at icann.org>
> wrote:
>
>> If you can just let me know who needs to be removed, I can take care of
>> removing them.
>>
>>
>>
>> Kind Regards,
>>
>> Andrea
>>
>>
>>
>>
>>
>> *From: *Caleb Olumuyiwa Ogundele <muyiwacaleb at gmail.com>
>> *Date: *Wednesday, November 2, 2022 at 12:29
>> *To: *Andrea Glandon <andrea.glandon at icann.org>
>> *Subject: *Re: [Ext] Fwd: Updating our membership list, also on our
>> website
>>
>>
>>
>> We have a couple of duplicates
>>
>>
>>
>> https://members.ncsg.is/npoc_members_public [members.ncsg.is]
>> <https://urldefense.com/v3/__https:/members.ncsg.is/npoc_members_public__;!!PtGJab4!7bFUD0GSJ0ZUOU7fv1Mgk44xLuDcSuYH0w7G1pf3amnPonP79ClAbx9zXR7wAWJ2OkIJ2jB7ykbZWjvtOgmzGnUB469Lww$>
>>
>>
>>
>>
>>
>> Let me know when you are free on the strategy to work on it
>>
>>
>>
>> On Wed, Nov 2, 2022 at 11:51 AM Caleb Olumuyiwa Ogundele <
>> muyiwacaleb at gmail.com> wrote:
>>
>> Sure
>>
>>
>>
>> On Wed, Nov 2, 2022 at 11:45 AM Andrea Glandon <andrea.glandon at icann.org>
>> wrote:
>>
>> Hello Caleb,
>>
>>
>>
>> I am available a little early.  May I call you on Skype now?
>>
>>
>>
>> Kind Regards,
>>
>> Andrea
>>
>>
>>
>>
>>
>> *From: *Caleb Olumuyiwa Ogundele <muyiwacaleb at gmail.com>
>> *Date: *Wednesday, November 2, 2022 at 09:41
>> *To: *Andrea Glandon <andrea.glandon at icann.org>
>> *Subject: *Re: [Ext] Fwd: Updating our membership list, also on our
>> website
>>
>>
>>
>> Ok...
>>
>> Here is my Whatsapp Number
>>
>>
>>
>> +1 2045586904
>>
>> Or call me on Skype.
>>
>>
>>
>>
>>
>> On Wed, Nov 2, 2022 at 9:39 AM Andrea Glandon <andrea.glandon at icann.org>
>> wrote:
>>
>> Hello Caleb,
>>
>>
>>
>> I am available at 17:00 UTC and after, today.
>>
>>
>>
>> Kind Regards,
>>
>> Andrea
>>
>>
>>
>>
>>
>> *From: *Caleb Olumuyiwa Ogundele <muyiwacaleb at gmail.com>
>> *Date: *Wednesday, November 2, 2022 at 00:15
>> *To: *Andrea Glandon <andrea.glandon at icann.org>
>> *Subject: *Re: [Ext] Fwd: Updating our membership list, also on our
>> website
>>
>>
>>
>> Can we have a quick zoom chat when you are free?
>>
>>
>>
>> On Tue, Nov 1, 2022 at 12:17 PM Andrea Glandon <andrea.glandon at icann.org>
>> wrote:
>>
>> In addition, if you want to check with NCSG EC and decide who will have
>> admin access, I am happy to give you access.
>>
>>
>>
>> Kind Regards,
>>
>> Andrea
>>
>>
>>
>>
>>
>> *From: *Caleb Olumuyiwa Ogundele <muyiwacaleb at gmail.com>
>> *Date: *Tuesday, November 1, 2022 at 10:57
>> *To: *Andrea Glandon <andrea.glandon at icann.org>
>> *Subject: *[Ext] Fwd: Updating our membership list, also on our website
>>
>>
>>
>> FYI
>>
>>
>>
>> ---------- Forwarded message ---------
>> From: *Raoul Plommer* <plommer at gmail.com>
>> Date: Tue., Nov. 1, 2022, 9:44 a.m.
>> Subject: Re: Updating our membership list, also on our website
>> To: Caleb Olumuyiwa Ogundele <muyiwacaleb at gmail.com>
>> Cc: Bolutife Adisa <adisabolutifeo at gmail.com>
>>
>>
>>
>> Hi Caleb,
>>
>>
>>
>> I think you need to help in collecting the email addresses for the boards
>> of the inactive organisations we have.
>>
>>
>>
>> 1. Get the list of inactive members from Andrea
>>
>> 2. Find out the email addresses of the boards of inactive member
>> organisations
>>
>> 3. Mail the inactive organisations' boards and ask them whether their
>> representative is still who it should be and maybe ask them nicely to
>> become active again
>>
>> 4. Remind the ones that don't answer after two weeks and/or a month
>>
>> 5. Compile new list with the changes resulting from this process
>>
>> 6. Update our website with this new current list
>>
>> 7. Save the list on our private part of our website, where only EC has
>> access to
>>
>>
>>
>> I think you can maybe share some of the workload, where Bolutife can do
>> some of the communicating to our inactive members, but we should really go
>> through this process every year to keep our membership data current. It
>> will also be good to save the emails for the board of these organisations.
>> Next time this will be a much easier process.
>>
>>
>>
>> The reason I want us to do this is actually because some organisations
>> don't even seem to exist anymore, some reps are dead and so on...
>>
>>
>>
>> -Raoul
>>
>>
>>
>> On Tue, 1 Nov 2022, 14:39 Caleb Olumuyiwa Ogundele, <
>> muyiwacaleb at gmail.com> wrote:
>>
>> I don't have super admin access like Andrea and the vendor to make the
>> changes you desire on the CiviCRM.
>>
>>
>>
>> However, I'm working with Andrea to sort this out.
>>
>>
>>
>> While I appreciate that time is of essence, I will appreciate if I'm not
>> pressured on things not directly under my control I can't make direct
>> changes to as this involves multiple parties and I don't have a super admin
>> account to extract, delete or add.
>>
>>
>>
>> I will let you know when staff is done working on the request.
>>
>>
>>
>> Thank you.
>>
>>
>>
>>
>>
>> On Tue., Nov. 1, 2022, 2:14 a.m. Raoul Plommer, <plommer at gmail.com>
>> wrote:
>>
>> Hi Caleb,
>>
>> Did you understand what you need to do?
>>
>>
>>
>> -Raoul
>>
>>
>>
>> On Mon, 31 Oct 2022 at 14:34, Bolutife Adisa <adisabolutifeo at gmail.com>
>> wrote:
>>
>> Alright then. I’ll wait till then.
>>
>>
>>
>> Best,
>>
>> Bolutife.
>>
>>
>>
>> On 31. Oct 2022, at 12:57, Raoul Plommer <plommer at gmail.com> wrote:
>>
>> Hi Bolutife,
>>
>>
>>
>> I think you need to wait a little that Andrea gets the database in order.
>> Otherwise you'll have to do it again.
>>
>>
>>
>> Sam LanFranco is still here: https://members.ncsg.is/npoc_members_public
>> [members.ncsg.is]
>> <https://urldefense.com/v3/__https:/members.ncsg.is/npoc_members_public__;!!PtGJab4!7HKrR0DIi_MCHLr8y_wJOTPDfVThzcSYrv268aiL4YkAMpCmxEhUsgqJt6yhlZ8HqgXq68qYzXwn3of2GJfmEWo7y6tKWA$>
>> ...and this list comes straight from our member database. To actually save
>> us some trouble, we could just link to this page, although embedding the
>> list would be better. It would also be good to maintain some list that is
>> updated annually only, just to make sure we have records of our members. It
>> would be terrible if we somehow lost this list and the emails on it, for
>> example.
>>
>>
>>
>> Bolutife, I think you can wait on updating our page until Caleb and
>> Andrea have updated the member list in the database. You could also wait
>> until we have contacted the boards of these organisations to hear from
>> them, whether the information about their representative is up to date.
>>
>>
>>
>> -Raoul
>>
>>
>>
>> On Mon, 31 Oct 2022 at 12:57, Bolutife Adisa <adisabolutifeo at gmail.com>
>> wrote:
>>
>> Hi Rauol,
>>
>> I will proceed with updating the membership list on the website.
>>
>> Best,
>> Bolutife.
>>
>> > On 31. Oct 2022, at 11:12, Raoul Plommer <plommer at gmail.com> wrote:
>> >
>> >
>> > Hello Bolutife and Caleb,
>> >
>> > We'd really need to go through our member list and see if it's
>> up-to-date. At the moment it's not.
>> >
>> > It'd be best, if our membership list on our website was taken straight
>> out of the NCSG database and was then presented on our website. But that's
>> a minor thing, really.
>> >
>> > Caleb, if you could work with Andrea and ask her to send all the
>> inactive organisations an email, asking whether their representative is who
>> they are supposed to be. It'd be best to send this query to the board of
>> the organisation in question, not the ordinary or alternative member.
>> >
>> > I know this is a bit of a cumbersome task, but the email only has to be
>> written once and sent as bcc. I guess the hardest part is to find out the
>> addresses of the boards, but I think this is the only way to have our
>> database valid and up-to-date. For the future, it'd be good to maintain
>> these board addresses somewhere with our other admin files. You could ask
>> Andrea to help us with this and add this address field in the NCSG/NPOC
>> application form also.
>> >
>> > -Raoul
>>
>>
>>
>>
>> --
>>
>> *Caleb Ogundele*
>>
>> Mobile: +1-204-558-6904
>>
>> Email: muyiwacaleb at gmail.com
>>
>>
>>
>>
>> --
>>
>> *Caleb Ogundele*
>>
>> Mobile: +1-204-558-6904
>>
>> Email: muyiwacaleb at gmail.com
>>
>>
>>
>>
>> --
>>
>> *Caleb Ogundele*
>>
>> Mobile: +1-204-558-6904
>>
>> Email: muyiwacaleb at gmail.com
>>
>>
>>
>>
>> --
>>
>> *Caleb Ogundele*
>>
>> Mobile: +1-204-558-6904
>>
>> Email: muyiwacaleb at gmail.com
>>
>
>
> --
> *Caleb Ogundele*
> Mobile: +1-204-558-6904
> Email: muyiwacaleb at gmail.com
>

-- 
*Caleb Ogundele*
Email: muyiwacaleb at gmail.com
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