[gnso-contactinfo-pdp-wg] Re: GNSO Council Confirmation of Co-Chairs

Thu Jan 23 13:49:45 UTC 2014

Dear Ching,

The Confirmation is on a revised version of the agenda that Glen has just
sent.  I have copied it below.  It is item 3.3 on the Consent Agenda.

Best regards,

Julie

Proposed Agenda for the GNSO Council Teleconference 23 January 2013
This agenda was established according to the GNSO Council Operating
Procedures approved 13 September 2012 for the GNSO Council and updated.
<http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf
<http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf%20> >
For convenience:
* An excerpt of the ICANN Bylaws defining the voting thresholds is provided
in Appendix 1 at the end of this agenda.
* An excerpt from the Council Operating Procedures defining the absentee
voting procedures is provided in Appendix 2 at the end of this agenda.
Meeting Times 18:00 UTC
http://tinyurl.com/otro8aq
Coordinated Universal Time 18:00 UTC
10:00 Los Angeles; 13:00 Washington; 18:00 London; 19:00 Brussels; 02:00
Perth
Dial-in numbers will be sent individually to Council members. Councillors
should notify the GNSO Secretariat in advance if a dial out call is needed.

GNSO Council meeting audiocast
http://stream.icann.org:8000/gnso.m3u
<http://stream.icann.org:8000/gnso.m3u>
Item 1: Administrative matters (10 mins)

1.1 Roll Call
1.2 Statement of interest updates
Bret Fausett
https://community.icann.org/display/gnsosoi/Bret+Fausett+SOI
1.3 Review/amend agenda
1.4. Note the status of minutes for the previous Council meeting per the
GNSO Operating Procedures:
Minutes of the GNSO Council meetings 20 November 2013
<http://gnso.icann.org/mailing-lists/archives/council/msg15531.html>  part 1
and part 2 
<http://gnso.icann.org/mailing-lists/archives/council/msg15532.html>  will
be posted as approved on 23 January 2014.
Minutes of the Council meeting 12 December 2013
<http://gnso.icann.org/mailing-lists/archives/council/msg15533.html>  will
be posted as approved on 23 January 2014.

Item 2: Opening Remarks / Review of Projects & Action List (10 mins)

Review focus areas and provide updates on specific key themes / topics
Include review of Projects List
<http://gnso.icann.org/meetings/projects-list.pdf>  and Action List
<https://community.icann.org/display/gnsocouncilmeetings/Action+Items> .
Comments or questions arising.

Item 3: Consent agenda (5 mins)
3.1 Approve Council Recommendations Report on protection of IGO-INGO names
and acronyms to the ICANN Board
<http://gnso.icann.org/en/drafts/council-board-igo-ingo-21jan14-en.pdf> .
3.2 Confirm Don Blumenthal  RySG as Chair and Steve Metalitz - IPC and
Graeme Bunton - RrSG as Vice-Chairs for the Privacy & Proxy Services
Accreditation Issues PDP working group.
3.3  Confirm Chris Dillon  NCSG and Rudi Vansnick  NPOC  as co-chairs of
the Translation and Transliteration of Contact Information PDP Working
Group.
Item 4: MOTION  Metrics and Reporting Working Group Charter (15 mins)

The 2010 Registration Abuse Policies Working Group (RAPWG) identified the an
issue relating to Uniformity of Reporting which it described as ³need for
more uniformity in the mechanisms to initiate, track, and analyze
policy-violation reports.²  The RAPWG recommended in its Final Report that
³the GNSO and the larger ICANN community in general, create and support
uniform [problem-] reporting [and report-tracking] processes.²

The GNSO Council recommended the creation of an Issue Report
<http://gnso.icann.org/en/issues/uofr-final-31mar13-en.pdf>  to further
research metrics and reporting needs with the aim of improving the policy
development process.  The report created by ICANN Staff outlined
accomplishments regarding reporting and metrics by the Contractual
Compliance function and it also reviewed other reporting sources that may be
of relevance. 

The GNSO Council subsequently adopted a recommendation to form a non-PDP
Working Group tasked with exploring opportunities for developing reporting
and metrics processes and/or appropriate standardized methodologies that
could better inform fact-based policy development and decision making.

Here the Council vote on whether to approve the Charter of the Metrics and
Reporting Working Group.

4.1 - Review the Motion
4.2 - Discussion
4.3 - Vote (voting threshold  simple majority vote of each house)

Item 5: INPUT & DISCUSSION  Prospective improvements to the Policy
Development Process (15 mins)
The Council is committed to on-going enhancements to the methods of working
of the Council and the work initiated and managed by the Council. The PDP
process is a cornerstone of policy making within the GNSO and, as such, the
work of the Council.  The PDP outcomes and associated processes are the
subject of focus and attention both within the GNSO and the broader ICANN
Community.
The Council has previously discussed a paper prepared by ICANN staff
<http://gnso.icann.org/en/drafts/pdp-improvements-22aug13-en.pdf>  on
potential improvements to the PDP process.  The discussion is now
encapsulated in a table form which has been revised through various
discussions at council meetings and on email lists.  The document now also
includes reference to the related recommendations of the ATRT2.  Here the
Council will aim to agree concrete next steps including the requirement to
form a group to continue this work, particularly with a focus on items 3 & 5
in the table.
5.1  Review of table of prospective PDP Improvements
<http://gnso.icann.org/en/drafts/pdp-improvements-table-16jan14-en.pdf>
(Marika Konings) 
5.2  Discussion
5.3  Next steps
Item 6: UPDATE  GAC Engagement  the work of the Joint GAC / GNSO
Consultation Group (15 mins)
Here the Council will receive an update and discuss any action going
forward.
6.1  Status update (Jonathan Robinson)
6.2  Discussion
6.3  Next steps
Item 7: Update  Forthcoming review of the GNSO (15 mins)
As part of a periodic review process that is built into the ICANN model,
ICANN board initiated reviews of the GNSO (and the GNSO Council and related
functions) are expected.  In order to be informed and effectively prepared
for this work, we have begun to engage with the body that commissions such
reviews (the structural improvements committee) through its chair, Ray
Plazk. 

The Council will track the planning work of the SIC and, where appropriate;
provide relevant input to the process.  We will also prepare to undertake a
form of self-review in a similar format to that which we expect to arise out
of the work of the SIC.  A self-review will ensure that we are not only
prepared for the board initiated work but also able to flag areas for
potential improvement in as timely as possible a manner.

7.1  Update (Jennifer Wolfe)
7.2  Discussion
7.3  Next steps

Item 8: DISCUSSION  International Internet Governance Issues  (15 mins)
Discussions and activity relating to international Internet Governance
issues are attracting a great deal of attention in ICANN and related groups.
This item is on the agenda to provide an opportunity for discussion within
the Council about how this impacts the role and work of the Council and
mindful of the scope and remit of the Council, what action the Council
should or could be taking.

Item 9: UPDATE & DISCUSSION  Planning for Singapore (15 mins)
Making the most out of the face-to-face meeting time available at the ICANN
Meeting in Buenos Aires will take planning.  GNSO Council Vice Chair, David
Cake will lead this and will be working with the Council and staff on this
effort.
Here the Council has the opportunity to feed into plans and provide input
based on past experience.  Included in this item will be the opportunity to
shape the approach to and substance of the Council¹s proposed meetings with
other groups in such as the CCNSO, the GAC and the ICANN board.
9.1  Update (David Cake)
9.2  Discussion
9.3  Next steps
Item 10:  Any Other Business (10 mins)
* Proposal to review SSAC reports and determine whether or not any
recommendations impact on GNSO Consensus Policy

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section
3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the
GNSO Operating Procedures, the default threshold to pass a GNSO Council
motion or other voting action requires a simple majority vote of each House.
The voting thresholds described below shall apply to the following GNSO
actions:
a. Create an Issues Report: requires an affirmative vote of more than
one-fourth (1/4) vote of each House or majority of one House.
b. Initiate a Policy Development Process ("PDP") Within Scope (as described
in Annex A <http://www.icann.org/en/about/governance/bylaws#AnnexA> ):
requires an affirmative vote of more than one-third (1/3) of each House or
more than two-thirds (2/3) of one House.
c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO
Supermajority.
d. Approve a PDP Team Charter for a PDP Within Scope: requires an
affirmative vote of more than one-third (1/3) of each House or more than
two-thirds (2/3) of one House.
e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an
affirmative vote of a GNSO Supermajority.
f. Changes to an Approved PDP Team Charter: For any PDP Team Charter
approved under d. or e. above, the GNSO Council may approve an amendment to
the Charter through a simple majority vote of each House.
g. Terminate a PDP: Once initiated, and prior to the publication of a Final
Report, the GNSO Council may terminate a PDP only for significant cause,
upon a motion that passes with a GNSO Supermajority Vote in favor of
termination.
h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an
affirmative vote of a majority of each House and further requires that one
GNSO Council member representative of at least 3 of the 4 Stakeholder Groups
supports the Recommendation.
i. Approve a PDP Recommendation With a GNSO Supermajority: requires an
affirmative vote of a GNSO Supermajority,
j. Approve a PDP Recommendation Imposing New Obligations on Certain
Contracting Parties: where an ICANN contract provision specifies that "a
two-thirds vote of the council" demonstrates the presence of a consensus,
the GNSO Supermajority vote threshold will have to be met or exceeded.
k. Modification of Approved PDP Recommendation: Prior to Final Approval by
the ICANN Board, an Approved PDP Recommendation may be modified or amended
by the GNSO Council with a GNSO Supermajority vote.

l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council
members of each House, or (b) three-fourths (3/4) of one House and a
majority of the other House."
Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4
<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf> )
4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN
Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the
announced time limit, which shall be 72 hours from the meeting¹s
adjournment. In exceptional circumstances, announced at the time of the
vote, the Chair may reduce this time to 24 hours or extend the time to 7
calendar days, provided such amendment is verbally confirmed by all
Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee
votes according to these procedures and will provide reasonable means for
transmitting and authenticating absentee ballots, which could include voting
by telephone, e- mail, web-based interface, or other technologies as may
become available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be
a quorum for the meeting in which the vote is initiated.)
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For other places see http://www.timeanddate.com
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Glen de Saint Géry
GNSO Secretariat
gnso.secretariat at gnso.icann.org
http://gnso.icann.org <http://gnso.icann.org/>

From:  Ching Chiao <ching.chiao at gmail.com>
Date:  Thursday, January 23, 2014 2:47 AM
To:  Rudi Vansnick <rudi.vansnick at isoc.be>
Cc:  Julie Hedlund <julie.hedlund at icann.org>, "Dillon, Chris"
<c.dillon at ucl.ac.uk>
Subject:  Re: [gnso-contactinfo-pdp-wg] Re: GNSO Council Confirmation of
Co-Chairs

I did not see contact-info on the Council meeting agenda
http://gnso.icann.org/en/meetings/agenda-council-23jan14-en.htm

Will speak to Jonathan and see if we can get Council to approve the
appointment of Co-Chairs. Thanks!

Ching

On Thu, Jan 23, 2014 at 3:38 PM, Rudi Vansnick <rudi.vansnick at isoc.be>
wrote:
> Dear Julie, Chris,
> 
> I do not see any problem with regards a report to be delivered the 27th
> February. Based on our workplace we could certainly give status and the
> progress made in the WG. Also, we will be able to present the schedule for the
> outreach at the Singapore ICANN meeting.
> 
> Till this afternoon.
> 
> Rudi Vansnick
> NPOC chair Policy Committee
> NPOC treasurer
> rudi.vansnick at npoc.org
> Tel : +32 (0)9 329 39 16 <tel:%2B32%20%280%299%20329%2039%2016>
> Mobile : +32 (0)475 28 16 32 <tel:%2B32%20%280%29475%2028%2016%2032>
> www.npoc.org <http://www.npoc.org>
> 
> Op 22-jan.-2014, om 22:10 heeft Julie Hedlund <julie.hedlund at icann.org> het
> volgende geschreven:
> 
>> Dear Chris,
>> 
>> I apologize if I wasn't clear below, but the update is provided by a member
>> of the GNSO Council ‹ in this case the PDP WG's liaison to the Council, who
>> is Ching Chao.  That is one of the purposes of having a liaison.  Of course,
>> generally what this means is that the Co-Chairs provide the update to the
>> Liaison for the Liaison to then provide to the Council.  So, in this case you
>> and Rudi could work together (with staff support) to develop a report/update
>> for Ching to provide.  This could be in the form of a brief statement,
>> slides, or whatever you think is most helpful.  It may also be possible for
>> you and Rudi to be available on the Council call to answer questions that
>> Ching might not be able to field, if the Council agrees.
>> 
>> I hope this is more clear, but please let me know if you have questions.
>> 
>> Best regards,
>> Julie
>> 
>> From: <Dillon>, Chris <c.dillon at ucl.ac.uk>
>> Date: Wednesday, January 22, 2014 4:01 PM
>> To: Julie Hedlund <julie.hedlund at icann.org>, Rudi Vansnick
>> <rudi.vansnick at isoc.be>
>> Cc: "Dillon, Chris" <c.dillon at ucl.ac.uk>, "gnso-contactinfo-pdp-wg at icann.org"
>> <gnso-contactinfo-pdp-wg at icann.org>
>> Subject: Re: GNSO Council Confirmation of Co-Chairs
>> 
>> Dear Julie, 
>> 
>> Thank you for the update.
>> 
>> My instinct is to ask Rudi to give an update on 27 Feb. - are you happy with
>> that, Rudi?
>> 
>> Regards,
>> 
>> Chris.
>> ==
>> Research Associate in Linguistic Computing, Centre for Digital Humanities,
>> UCL, Gower St, London WC1E 6BT Tel +44 20 7679 1599
>> <tel:%2B44%2020%207679%201599>  (int 31599) ucl.ac.uk/dis/people/chrisdillon
>> <http://ucl.ac.uk/dis/people/chrisdillon>
>> 
>> On 22 Jan 2014, at 18:45, Julie Hedlund <julie.hedlund at icann.org> wrote:
>> 
>>> Dear Chris, Rudi, and PDP WG Members,
>>> 
>>> Per the Working Group Guidelines the Chairs of Working Groups must be
>>> confirmed by their Chartering Organization ‹ in this case the GNSO Council.
>>> Specifically, the Guidelines say, "Once selected, a Working Group Chair will
>>> need to be confirmed by the Chartering Organization (CO). The newly elected
>>> Chair will act on a provisional basis until the Chartering Organization has
>>> confirmed the appointment. If there are any objections to the selected
>>> Chair, the CO will conduct a vote to establish whether there is sufficient
>>> support for the selected Chair according to the voting procedures of the CO.
>>> If not, the Working Group will be requested to reconsider their choice for
>>> Chair and return to the CO with a new proposal."
>>> 
>>> The usual procedure is to include the confirmation of chairs as an item on
>>> the consent agenda of a GNSO Council meeting, which means that it is not
>>> subject to a vote unless there is an objection.  Accordingly, the
>>> confirmation of Chris and Rudi as Co-Chairs has been added to the consent
>>> agenda for the Council meeting to be held tomorrow, 23 January.
>>> 
>>> Please note that if the Co-Chairs would like updates on the work of the PDP
>>> WG to be provided to the Council, per the Working Group Guidelines the PDP
>>> WG Liaison to the Council (in this case Ching Chao) will provide them if
>>> requested, either via email or during a Council meeting.  Although it is too
>>> late to get an update on the agenda for tomorrow's Council meeting, the PDP
>>> WG may consider whether to ask Ching to provide an update during the Council
>>> meeting on 27 February, or if preferable, via email to the Council list.
>>> 
>>> Please let me know if you have any questions and I look forward to talking
>>> to you tomorrow.
>>> 
>>> Best regards,
>>> 
>>> Julie
>>> 
>>> Julie Hedlund, Policy Director
>> 
> 

-- 
Ching Chiao
Founder and CEO
www.Brandma.co
+886.918.211372
+86.135.20187032

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