[RDS-WHOIS2-RT-Leadership_Staff] Updates to Draft Terms of Reference

[Jean-Baptiste Deroulez]

Dear Alan, Dear Susan,

Based on the latest version of the terms of reference that Alice shared with you, we would kindly remind you of your action items to review and confirm whether there are any other sections where you would like to propose changes. We would also appreciate if you, Susan, could indicate whether the reporting section can be considered final as is.

Thank you for your input

Kind regards,

Jean-Baptiste

From: <rds-whois2-rt-leadership_staff-bounces at icann.org> on behalf of Alice Jansen <alice.jansen at icann.org>
Date: Thursday, October 19, 2017 at 10:45 AM
To: "rds-whois2-rt-leadership_staff at icann.org" <rds-whois2-rt-leadership_staff at icann.org>
Subject: [RDS-WHOIS2-RT-Leadership_Staff] Updates to Draft Terms of Reference

Dear RDS-WHOIS2 Leadership,

As requested, please find attached a clean and revised draft version of the Terms of Reference for your consideration. Edits were made as requested by the Review Team in recent meetings/action items and to align the ToR with ICANN operating standards for specific reviews (out for public comment – see here[icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_public-2Dcomments_reviews-2Dstandards-2D2017-2D10-2D17-2Den-29&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=a5VfrQZP4r0Kte2xBJT17IgRyRBHECC3vHSuFP_QBqD22G4dgkHhRZBEhshbjycD&m=z5ny7msxMBvZrsQOw4mHSgmKDThnE8qb5hbkDWQzan8&s=MZv6dGw4Xmuc7UGIb5kBWiJHZx9xJGg_ekt_g-SP13E&e=>).
To help you navigate through edits, see below a laundry list of the changes made to the document since the prior version.


  *   Page 1 – confirmed leadership
  *   Page 2 – removed text on ICANN’s Mission
  *   Pages 3-4-5 – On scope – Added a reference to an appendix where we suggest plugging in the scope; mirrored what we have in the scope table
  *   Pages 5-6-7 – On definitions – shortened IDNs definition and added the RDAP definition
  *   Pages 7-8 – On timeline – Mirrored what we have in work plan
  *   Page 8 – Deliverables – Added preliminary feasibility assessment based on subgroup report template; added items (bullet points 3, 4, 9) in light of draft operating standards for specific reviews; clarified sub-bullet point list; removed GNSO hints and tips reference. In last paragraph of deliverables, added a reference to the need for documenting how public comments were handled and inserted a reminder of need for level of consensus to be provided for each recommendation
  *   Page 9 – On recommendations section – removed the notion of prioritized recommendations as that is already available in that list; included the language of the related Bylaws provision
  *   Page 11 - On Roles & responsibilities of Review Team Members – Added bullet point 2 in light of Draft Operating Standards; added clarifications to bullet points 3 and 4
  *   Page 11 – On Roles & responsibilities of Review Team Leadership - Added clarifications to bullet points 1 and 12
  *   Page 12 – On replacement and removal of members – added a comment on Draft Operating Standards
  *   Page 12 – On dependencies section – augmented GDPR related reference for additional clarity
  *   Pages 12-13-14 – On decision making - aligned with current Bylaws and draft operating standards, replacing language which had become outdated as a result of updates to operating standards
  *   Page 15 –  On accountability and transparency section – removed “off the record” to add reference the confidential disclosure framework; added decisions reached/action items to list of wiki components
  *   Pages 17-18 – On independent experts – added a provision that if designated RT members want to participate in the selection process, they will need to sign designated NDA, per process for engaging contractors; added section on considering advice from independent experts per draft operating standards

I believe you are planning to read through this in detail. In the meantime, please let me know if you have any questions or concerns.
Thanks
Kind regards
Alice
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