[council] Proposed Agenda | GNSO Council Meeting | 19 May 2022 at 20:00 UTC

Terri Agnew terri.agnew at icann.org
Mon May 9 21:52:14 UTC 2022

Dear all,

Please find below the final proposed agenda for the GNSO Council Meeting on 19 May  2022 at 20:00 UTC.

Draft GNSO Council Agenda 19 May 2022

Please note that all documents referenced in the agenda have been gathered on a Wiki page for convenience and easier access: https://community.icann.org/x/EhF1Cw.

This agenda was established according to the GNSO Operating Procedures<https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-24oct19-en.pdf> v3.5, updated on 24 October 2019

For convenience:

  *   An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda.
  *   An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda.

GNSO Council meeting held 20:00 UTC: https://tinyurl.com/bdhpc87w

13:00 Los Angeles; 16:00 Washington DC; 21:00 London; 22:00 Paris; 23:00 Moscow; (Friday) 06:00 Melbourne

GNSO Council Meeting Remote Participation: https://icann.zoom.us/j/92399217049?pwd=WU1GZmlaOTh6NzJ1NndkRVF0MnJEUT09

Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call.


Item 1: Administrative Matters (10 mins)

1.1 - Roll Call

1.2 - Updates to Statements of Interest

1.3 - Review / Amend Agenda

1.4 - Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures:

Minutes<https://gnso.icann.org/sites/default/files/policy/2022/minutes/minutes-gnso-council-09mar22-en.pdf> of the GNSO Council meeting on 09 March 2022 were posted on 24 March 2022.

Minutes<https://gnso.icann.org/sites/default/files/policy/2022/minutes/minutes-gnso-council-14apr22-en.pdf> of the GNSO Council meeting on 14 April 2022 were posted on 29 April 2022.

Item 2: Opening Remarks / Review of Projects & Action List (0 minutes)

2.1 - Review focus areas and provide updates on specific key themes / topics, to include review of Projects List <https://gnso.icann.org/en/council/project> and Action Item List. <https://community.icann.org/x/RgZlAg>

Item 3: Consent Agenda (0 minutes)

  *   None

Item 4: COUNCIL VOTE - Adoption of the Revised Charter for the Standing Selection Committee (10 minutes)

On 15 March 2017, the GNSO Council adopted<https://gnso.icann.org/en/council/resolutions#201703> the charter for the GNSO Standing Selection Committee (SSC) on an interim basis. After at least two selection processes, the SSC was expected to consider whether the interim charter provides sufficient guidance, flexibility, and is otherwise fit for purpose, or whether modifications are needed. After successfully completing two selections, the SSC reviewed its interim charter and proposed revisions, which were adopted<https://gnso.icann.org/en/council/resolutions/1999-2019#201805> by the Council in May 2018.

The SSC has since conducted a number of selections after its charter was formally adopted by the Council. Several questions have arisen where SSC leadership believes a review of the charter could help provide needed clarity. The leadership team requested<https://mm.icann.org/pipermail/council/2022-March/025523.html> non-objection from the Council to review the charter in March 2022. The SSC has completed its review and has proposed changes to the charter, circulating the revised charter<https://gnso.icann.org/sites/default/files/policy/2022/correspondence/samme-nlar-to-gnso-council-06may22-en.pdf> to Council on 6 May 2022.

Here, the Council will vote to adopt the revised charter.

4.1 – Presentation of motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+2022-05-19> (GNSO Council liaison to the SSC, Tomslin Samme-Nlar)

4.2 – Council discussion

4.3 – Council vote (voting threshold: simple majority)

Item 5: COUNCIL VOTE - Final Report and Recommendations From the EPDP on Specific Curative Rights Protections for IGOs (15 Minutes)

In January of 2020, the GNSO Council approved an Addendum<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/file/field-file-attach/rpms-charter-addendum-09jan20-en.pdf__;!!PtGJab4!t4zrXOWoXkE4f7JEBG4PqLjJe4uYjIgh8rzYPUw813nVs9wuI0IZcegRvkDRNGF8AasD5y8baEhx$> to the All Rights Protection Mechanisms (RPMs) in All gTLDs PDP charter to support work related to Recommendation 5 from the IGO-INGO Access to Curative Rights Protections Mechanisms PDP. During the Council’s August meeting, the Council voted to take the procedural step of initiating an EPDP to allow the efforts of the IGO Work Track to continue in an uninterrupted manner, with an EPDP charter<https://gnso.icann.org/sites/default/files/file/field-file-attach/igo-epdp-draft-charter-16aug21-en.pdf> that substantively mirrors the Addendum that governed the IGO Work Track.

The EPDP Team published its Initial Report for public comment<https://www.icann.org/en/public-comment/proceeding/initial-report-epdp-specific-curative-rights-protections-igos-14-09-2021> on 14 September 2021. The EPDP Team duly took into consideration the 33 comments received and made revisions as applicable to its draft recommendations. The EPDP Team completed its deliberations, revised its final recommendations, and prepared its Final Report. The EPDP Team reached full consensus on its five recommendations and delivered its Final Report<https://gnso.icann.org/sites/default/files/file/field-file-attach/epdp-specific-crp-igo-final-report-02apr22-en.pdf> on 4 April 2022, along with a draft motion, which continues a recent practice of the Council reviewing and discussing PDP/EPDP final reports in detail prior to voting on them. The Council received an overview of the recommendations from the Chair of the EPDP, Chris Disspain, during the April meeting

Here, the Council will vote to adopt the EPDP Team’s Final Report.

5.1 – Presentation of motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+2022-05-19> (GNSO Council liaison to the EPDP, John McElwaine)

5.2 – Council discussion

5.3 – Council vote (voting threshold: Supermajority)

Taking this action is within the GNSO’s remit as outlined in ICANN’s Bylaws as the GNSO ‘shall be responsible for developing and recommending to the Board substantive policies relating to generic top-level domains and other responsibilities of the GNSO as set forth in these Bylaws’ (Art.11.1). Furthermore, this action complies with the requirements set out in Annex A-1: GNSO Expedited Policy Development Process of the ICANN Bylaws.

Item 6: COUNCIL DISCUSSION - GNSO PDP Improvements - Tracking and Coordination Discussion Paper (15 minutes)

During the ICANN73 wrap up, the Council discussed a number of parallel conversations that have emerged since implementing PDP 3.0, identifying other aspects of the PDP where improvements could be considered. In addition, there are a number of projects on the Council’s Action Decision Radar (ADR) related to PDP improvements which will need to be addressed at some point in the future.

To provide the Council with a clear picture of these different parallel initiatives and projects, and to avoid overlap and ensure complementarity, the staff support team developed a discussion paper<https://gnso.icann.org/sites/default/files/policy/2022/draft/draft-gnso-pdp-improvements-discussion-paper-25apr22-en.pdf>. In addition to an overview of the different initiatives and projects, the paper also suggests a possible approach for managing these different initiatives by focusing on 1) which elements could be implemented with relatively minimal effort, 2) which elements could be implemented with some effort, 3) which elements need careful planning and consideration before these can be implemented. It is envisioned in the paper that going forward, progress on these different initiatives could be tracked through a PDP improvements tracker to ensure oversight and allow for forward planning which can factor in these commitments.

Here, the Council will discuss the discussion paper and consider next steps.

6.1 – Introduction of topic (Council leadership)

6.2 – Council discussion

6.3 – Next steps

Item 7: COUNCIL DISCUSSION - Impact of SSAD Light on Other Work (15 Minutes)

On 25 January 2022, the Operational Design Assessment<https://www.icann.org/en/system/files/files/ssad-oda-25jan22-en.pdf> (ODA), the final output of the System for Standardized Access/ Disclosure (SSAD) to Nonpublic generic Top-Level Domain Registration Data Operational Design Phase (ODP) was published. Just prior to the publication of the ODA, the ICANN Board sent a letter<https://gnso.icann.org/sites/default/files/policy/2022/correspondence/botterman-to-fouquart-24jan22-en.pdf> to the GNSO Council, outlining some of its concerns as well as questions it hoped to receive input on from the Council. The Council agreed to establish a small team to review the ODA in detail, focusing on several elements as identified in the assignment form<https://community.icann.org/download/attachments/178587048/Small%20Team%20Assignment%20-%20Phase%202%20SSAD%20ODP%20-%2031%20January%202022.pdf?version=1&modificationDate=1643648918000&api=v2>:

The GNSO Council met with the ICANN Board on 8 March during ICANN73, just prior to the March Council meeting and discussed the ODA and the efforts of the small team. The small team has continued to meet and has focused on an SSAD Proof of Concept while also engaging with members of the Board GDPR Caucus and ICANN org. The small team delivered its preliminary report<https://gnso.icann.org/sites/default/files/policy/2022/correspondence/ducos-to-gnso-council-et-al-04apr22-en.pdf> to Council on 4 April 2022.

As part of the small team’s consultations with ICANN org, the org provided an SSAD Light Design Concept<https://mm.icann.org/pipermail/gnso-epdpp2-smallteam/attachments/20220406/b1df8d0f/SSADLightConceptNote-0001.docx> overview, guided by the proof of concept contained in the preliminary report. The paper anticipates a six week effort to produce the SSAD Light Design Concept paper. Notably, the resources needed to produce that document are responsible for other areas of work and developing the document will delay the timelines for each of the following projects/initiatives by 1.5 months:

  *   SubPro ODP
  *   CZDS 3.0
  *   EBERO Program and DEA improvements

While ICANN org resources are directed by the ICANN Board, the Council may want to provide input to the Board if there are concerns about the impact to these projects.

Here, the Council will consider the potential impacts and consider next steps.

7.1 – Introduction of topic (Council leadership)

7.2 – Council discussion

7.3 – Next steps

Item 8: COUNCIL DISCUSSION - SubPro ODP Update (15 Minutes)

On 12 September 2021 the ICANN Board directed<https://www.icann.org/resources/board-material/resolutions-2021-09-12-en#1.a> the ICANN President and CEO to organize the resources required to begin work on the Operational Design Phase (ODP) for the GNSO’s New gTLD Subsequent Procedures Final Report<https://gnso.icann.org/sites/default/files/file/field-file-attach/final-report-newgtld-subsequent-procedures-pdp-02feb21-en.pdf> and the Affirmations, Recommendations, and Implementation Guidance contained in that report. On 27 November 2021, the Council appointed Jeff Neuman to serve as its liaison to the SubPro ODP.

On 20 December 2021, ICANN org announced<https://www.icann.org/en/announcements/details/icann-launches-new-gtld-subsequent-procedures-operational-design-phase-20-12-2021-en> that the SubPro ODP had formally launched, starting at the beginning of January 2022. The ODP Team has shared several updates to the community and sent assumptions/questions to the GNSO Council via the Council’s liaison to the ODP. The latest update was shared<https://mm.icann.org/pipermail/council/2022-May/025647.html> on 5 May 2022.

Here, the Council will receive an update from the liaison and discuss next steps, if any.

8.1 – Introduction of topic (Council leadership)

8.2 – Council discussion

8.3 – Next steps

Item 9: COUNCIL DISCUSSION - SubPro GGP (15 Minutes)

In relation to the SubPro ODP, ICANN org shared question set #2<https://mm.icann.org/pipermail/subpro-odp/attachments/20220211/93bd5c93/SubProODP_QS2-0001.docx> with the GNSO Council’s liaison to the ODP on 11 February 2022, who subsequently shared the questions and an update<https://mm.icann.org/pipermail/council/2022-February/025440.html> with the Council. While the question set was specifically about the topic of Applicant Support, it introduced broader procedural concerns, about whether the level of substantive work recommended by SubPro to be conducted by an IRT, would be beyond the commonly understood scope of the IRT.

The Council agreed that it should explore finding avenues to complete that level of substantive work in advance of the expected IRT that would be convened upon ICANN Board adoption of the SubPro Outputs. The potential model to address this work is the GNSO Guidance Process. ICANN org staff worked with Jeff Neuman and Council leadership to prepare a draft GGP Initiation request, which was shared<https://mm.icann.org/pipermail/council/2022-May/025646.html> on Council list on 4 May 2022.

Here, the Council will discuss the draft GGP Initiation Request and discuss next steps.

9.1 – Introduction of topic (Council leadership)

9.2 – Council discussion

9.3 – Next steps

Item 10: COUNCIL DISCUSSION - Registration Data Accuracy Scoping Team Update (15 Minutes)

The Registration Data Accuracy Scoping Team was initiated by the GNSO Council in July 2021 per the formation instructions<https://gnso.icann.org/sites/default/files/file/field-file-attach/registration-data-accuracy-scoping-team-formation-instructions-09jul21-en.pdf>. The Scoping Team was tasked with considering a number of accuracy-related factors such as the current enforcement, reporting, measurement, and overall effectiveness of accuracy-related efforts. These considerations are expected to help inform its deliberations and the development of recommendations to the GNSO Council on whether any changes are recommended to improve accuracy levels, and, if so, how and by whom these changes would need to be developed (for example, if changes to existing contractual requirements are recommended, a PDP or contractual negotiations may be necessary to effect a change).

The Scoping Team has completed Assignment #1 (Enforcement and reporting) and is working to conclude its work on Assignment #2 (Measurement of accuracy).

Here, the Council will receive an update on the progress of the Scoping Team.

10.1 – Introduction of topic (Council leadership; Scoping Team Chair - Michael Palage)

10.2 – Council discussion

10.3 – Next steps

Item 11: ANY OTHER BUSINESS (10 minutes)

11.1 – NomCom NCPH Councilor Request for Input

11.2 – SOAC Chairs Roundtable Update

11.3 – ICANN74 Planning


Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11, Section 11.3(i))

See https://www.icann.org/resources/pages/governance/bylaws-en/#article11.

Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating Procedures, Section 4.4)

See https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-30jan18-en.pdf

References for Coordinated Universal Time of 20:00 UTC

Local time between March and November in the NORTHERN hemisphere


California, USA (PDT) UTC-7 13:00

San José, Costa Rica (CST) UTC-6 14:00

New York/Washington DC, USA (EDT) UTC-4 16:00

Buenos Aires, Argentina (ART) UTC-3 17:00

Rio de Janeiro, Brazil (BRT) UTC-3 17:00

London, United Kingdom (BST) UTC+1 21:00

Kinshasa, Democratic Republic of Congo (WAT) UTC+1 21:00

Paris, France (CEST) UTC+2 22:00

Moscow, Russia (MSK) UTC+3 23:00

Singapore (SGT) UTC+8 (Friday) 04:00

Melbourne, Australia (AEST) UTC+10 06:00


DST starts on Sunday 27 March 2022, 2:00 or 3:00 local time (with exceptions) for EU countries and on Sunday 13 March 2022 for the US.

DST ends on Sunday 30 October 2022 for EU countries, and on Sunday 06 November 2022 for the US.


For other places see http://www.timeanddate.com<http://www.timeanddate.com/> and https://tinyurl.com/bdhpc87w.

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